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JANUARY 1984 COUNCIL MINUTES The Council met at 2:10 P.M. on 24 January 1984 in the Regency Ballroom South B of the Hyatt Regency Hotel in Louisville, KY. Members present were D.W. Anderson, S. Armentrout, R.G. Bartle, H. Bass, T.H. Brvlawski, W.W. Comfort, M.G. Crandall, P.L. Duren, D. Eisenbud, P.A. Fillmore. S.J. Friedlander, W. Gautschi, R.R. Goldberg, P.R. Halmos. M.Hochster, M.Jerison, W.B. Johnson, I. Kaplansky, C.F.Kenig, I.Kra, R.P.Langlands, M. Lowengrub, R.B. Melrose, T.K. Milnor, M.S.Montgomery, C.C.Moore, W.D.Neumann, J.E. Osborn, F.P.Peterson, E. Pitcher, J.B. Robinson, P.J. Sally, Jr., G.R. Sell, M. Shub, L.W. Small, J.A. Smoller, L.A. Steen, H.J. Sussmann, J.E. Taylor, W.P. Thurston, J. Jerry Uhl, Jr. and R.O. Wells, Jr. Also present were Trustees R.L. Graham, C.S. Morawetz, and P. Emery Thomas, as well as Past President A.M. Gleason. At various times the privilege of the floor was granted to H.H. Daly, K.M. Hoffman, W.T. Martin. Also present were L.K.Durst, R. Hahn, W.J. LeVeque, C. McConway, J.P. Mesirov, J.L. Selfridge, and W.B. Woolf. MINUTES 1.1 COUNCIL MINUTES OF 7 AUGUST 1983. These minutes were distributed by mail prior to the meeting and were approved. MEETINGS 3.1 COUNCIL MEETINGS: The next three meetings of the Council, namely, 5 April 1984--Notre Dame 15 August 1984--Eugene 8 January 1985--Anaheim, were announced. OFFICERS 5.1 REPORT OF THE SECRETARY; The report is attached. COMMITTEES AND BOARDS 4.1 THE 1984 BUDGET. The Society had a large deficit in 1983. It was, moreover, unexpectedly much larger than anticipated. Since consistent operation at a deficit is intolerable, the Trustees established a balanced budget for 1984. Some of the measures taken were purely financial. Others have an impact on the scientific program of the Society. Each step in budget preparation with conceivable scientific impact was taken in close consultation with the EC concerning its possible effect. The matters considered occur in various places in the minutes of the EC and BT of 18-20 November 1983, many in item 6.14, where 29 possible moves were discussed. Principal items with possible scientific impact as proposed by the Trustees included the following: 1. Increase registration fees for meetings substantially. Meetings should be closer to self supporting and less of a drain on general funds. 2. Establish an abstract fee. A fee of $15 for each abstract of a contributed paper for presentation in person or by title was established. The number of such abstracts in a year exceeds 1000, sometimes substantially. This item was offered subject to Council approval. 3. Eliminate student prices for review volumes. Although these have been advertised among faculty, but not students, the orders have come from students, a fact which suggests abuse of the differential in price. 4. Reduce the authorization in pages for several journals. Had it been possible to raise prices for 1984, one would have done so. However, reduction in pages saves substantially in composition, printing, wrapping, shipping costs. The prices of AMS journals are entirely too low and will be raised materially for 1985. There is an article demonstrating the remarkable low prices of Society journals in the NOTICES November 1983. 5. Change the BULLETIN to a quarterly, thus saving on binding, wrapping and mailing. 6. Delete the midyear index of MR. The promotional material and the front material do not mention a midyear index and it is subsumed in the annual index. 7. Increase book prices. Society books have been relatively too cheap, just as are the journals. Prices of books already in the catalog cannot be raised until the next catalog edition, but new books can be priced by a different formula. 8. Increase some conference registration fees. These have covered only social events. If the conference is to produce proceedings, the increased fee covers also the purchase. There is an attached document from the Executive Director and the Director of Financial Planning titled, Report on the Financial Condition of the AMS, that bears on these matters. The Council took note of items 1-8. With respect to item 2, the Council recommended that the fee of $15 be applied to the abstracts of all papers except invited hour addresses. [The Trustees subsequently concurred in the change. E.P.] At 3:25 PM the Council went into executive session, resuming its open session at 4:45 PM. Items 9.6 and 9.7 reported below were among those considered in executive session. 4.2 SERVICE TO MATHEMATICIANS IN DEVELOPING COUNTRIES: A progress report of the Committee is attached for information. 4.3 CONFERENCE ON MATHEMATICAL EDUCATION: Professor Paul Sally commented on the attached draft report on the CBMS Conference on New Goals for Mathematical Sciences Education held at Airlee House on 13-15 November 1983. 4.4 PUBLIC UNDERSTANDING OF MATHEMATICS: The report of the Committee on Resources from the Mathematical Sciences (the David Committee), soon to be released, was understood to recommend a more active role for professional societies in increasing public understanding of mathematics and its needs as wells as in contributing to the solution of the educational problems in the K-12 range. A call for written suggestions was made. Kenneth Hoffman concurred with the proposed procedure. UNFINISHED BUSINESS 8.1 MR AND ZBL. The Council of 4 January 1983, "approved the principle of cooperation between and possible merger of MR and [the] Zentralblatt [fur Mathematik]." There is a merger committee for the Society, of which Alex Rosenberg was the Chairman. Since his resignation as Trustee, Steve Armentrout was the Chairman. A status report prepared by Steve Armentrout and W.B. Woolf was presented by Armentrout. NEW BUSINESS 9.1 THE SUMMER MEETING. Professor Susan Friedlander raised the question of the desirability of holding Summer Meetings. Several facts were noted: First, the following meetings have been scheduled, with varying degrees of commitment: 1984 Eugene 1985 under negotiation 1986 none; ICM '86 in Berkeley 1987 under negotiation 1988 Providence; centennial Second, in years congruent to 4 mode 2, there is sometimes no Summer Meeting because those are the years of the International Congress. Third, the issue is not one for the AMS to decide alone. The Summer Meeting is a joint meeting with the MAA. Fourth, the Summer Meeting in the long run is a money loser. With the caveat that there is a formula for the sharing of income and expenses with the MAA and there is other distribution of expenses, here is the income and expense figures for recent meetings: Date Location Income Expense Deficit Jan. 1980 San Antonio $100,000 $108,131 $ 7,531 Aug. 1980 Ann Arbor 33,400 45,069 11,669 Jan. 1981 San Francisco 104,230 84,818 (19,412) Aug. 1981 Pittsburgh 23,209 64,983 41,774 Jan. 1982 Cincinnati 76,381 77,302 921 Aug. 1982 Toronto 41,787 88,401 46,614 Jan. 1983 Denver (unaudited) 93,628 122,597 28,969 Fifth, there has been less need recently for Summer Meetings than there used to be because the scientific program of the Society has been enriched by the Summer Institute (pure mathematics), the Summer Seminar (applied mathematics), and the Summer Research Conferences (pure and applied, including probability and statistics). Of course, these conferences do not give nonspecialists the opportunity to hear top people in other fields. In that respect, they encourage the fragmentation of mathematics, as opposed to the unification that a general meeting may foster. Sixth, the Summer Meeting serve several scientific purposes, which appear under the headings of Colloquium Lectures, hour addresses, and short papers (special sessions and contributed papers). Were there no Summer Meeting, the corresponding Colloquium Lectures would probably be lost. The hour addresses and the shorter papers could well be distributed over regional meetings. Three possible arrangements were considered. One is to continue as at present another, is to propose to MAA that joint Summer Meetings be abolished, and a third is to propose that Summer Meetings after 1988 be held only in odd numbered years. The Council recognized that agendum 9.2 might bear on the decision and passed to its consideration. 9.2 THE QUESTION: The EC and BT authorized the annual polling of the membership on some question. The one proposed for 1984, subject to Council approval, is the following statement: The AMS should abolish its Summer Meeting: ____Strongly disagree ____disagree; ____neutral; ____agree; ____strongly agree. At the same time essays on the Summer Meeting would appear as background in the NOTICES. Comment by the Council was solicited. Debate oscillated between the wording and effect of the question and the substantive matter of discontinuing some or all summer meetings. Calvin Moore proposed the following resolution: The Council is in favor of the cancellation of Summer Meetings of the Society beyond the meeting already contracted for in 1984. The Council realizes that consultation with the MAA is necessary before definite action can be taken to cancel the 1985 meeting and is aware of legal and moral obligations to the MAA. The motion passed. It was understood that it did not apply to the Centennial Celebration of 1988, which is a meeting of the AMS alone, not a joint meeting in the usual sense. A motion to approve the question was proposed and then tabled. 9.3 UNIVERSITY ADMINISTRATION OF RESEARCH GRANTS: An awkward proposal for the administration of grants made its appearance. The Polytechnic Institute of New York asked that individuals, instead of taking a two month summer supplement, arrange their grants to take a one month supplement and a reduction in teaching load from nine to six hours during one semester. An exchange of correspondence over the matter is attached. The reaction of the NSF and of the Polytechnic Institute had been sought. The former is attached. The latter is a formal "no comment". The EC recommended to the Council that the latter "make a formal statement in opposition to the policy of principal investigators being coerced to use research support as directed by university administrators." Calvin Moore proposed the following resolution: The Council of the American Mathematical Society strongly opposes the previously proposed policy of the administration of Polytechnic Institute of New York concerning summer salaries paid by NSF grants, as contained in the memo of 10/14/83, and believes it is contrary to the interest of scientific research. We are in fact delighted to hear that this proposed policy has been rescinded. It was passed. 9.4 INFORMATION OF INTEREST: Professor David Eisenbud offered the following motion: The Council directs the organizers of meetings to allow distribution through the "local information table" of announcements submitted by participants in the meeting, of local events of non-mathematical nature which may be of interest to other participants and which are scheduled during the time of the meeting. He prepared the supporting statement in the attachment. By agreement the word "are" in the penultimate line was replaced by "have been". The motion passed. [The Secretary nodded when this motion was passed. As worded, it applied not only to meetings of the Society, but also to joint meetings with the MAA, which has an equal voice in such matters and which should be consulted before such a policy is instituted. E.P.] 9.5 MATHEMATICAL SURVEYS: The name of the book series has been changed to Mathematical Surveys and Monographs. The EC proposed that the name of the Editorial Committee be changed to correspond. The Council recommended the amendment of Article III, Section 2, to effect the change. 9.6 RESIGNATION OF A PROCEEDINGS EDITOR: The term of David M. Goldschmidt as a member of the Editorial Committee of the Proceedings and of the Council naturally ends in December 1985. However, he tendered his resignation. The Council accepted his resignation with thanks. 9.7 ELECTION OF A PROCEEDTINGS EDITOR: The Council elected Andrew M. Odlyzko to fill the remainder of the term vacated by Professor Goldschmidt as Editor of the PROCEEDINGS and member of the Council. [The Trustees subsequently approved. E.P.] INFORMATION AND RECORD 2.1 EC/BT MINUTES: The minutes of the EC and BT of 18-20 November 1983 were distributed by mail and are attached for information. 2.2 ARCHIVES; In the interval 1976-1980, the Society and the MAA considered possible locations for archives of the two organizations, the thought being that the two organizations might choose the same location. Strong candidates were the University of Texas in Austin and Brown University. The MAA did in fact choose the University of Texas. The AMS did not and retreated from the consideration of a location for its archives. The experience of the MAA with the University of Texas was unsatisfactory and the MAA withdrew from its arrangement. When the issue was being considered, the prospects at Brown looked promising, but it was clear that Brown was not yet quite ready to undertake the task, for instance because of construction yet to be completed. Brown now appeared ready and the BT began exploring the nature of a contract with Brown. The MAA had expressed interest in placing its archives in the same location as that chosen by the AMS. The issue is one of custody or disposal of Society property and so is primarily in the province of the Trustees. However, there is a matter of scientific impact, so that Council approval of the proposed action of the Trustees, when it is formulated more definitively, is to be sought. The EC had reviewed the state of the negotiations. Item 2.14 of the EC/BT minutes of 18-20 November 1983 is a progress report. The matter is noted here for the information of the Council. 2.3 NSF REVIEWERS REPORTS: The Council had received an item of information concerning the policy of the NSF of automatically sending reviewers' reports to proposers for grants. This is in minute 2.1 of 14 April 1983. Some people object to the policy. The EC referred the question to the Committee on Science Policy, which was to discuss it at its meeting of January 1984. Currently, Professor Roger Howe objected to the procedure. By agreement with Professor Howe, a deleted version of his correspondence with the NSF over a particular case is attached for information. 2.4 SPONSORING OF NON-MEMBERS: It had been a policy that a non-member wishing to present a contributed paper either in person or by title must be introduced by a member. This resulted in two kinds of difficulties. First, there are non-members who supply the name of a member without asking permission. Second, there are non-members, completely unknown to the cognizant Associate Secretary, who submit abstracts (close to the deadline, as with all abstracts) with no name of an introducer, leaving it to the Associate Secretary or the Deputy Executive Director either to introduce the non-member himself, or to delay the presentation while an introducer is sought. Accordingly, the EC agreed to enforce the rule about introducers more strictly. A non-member contributing a paper must be sponsored by a member as attested by a signature. Note that sponsorship does not apply to non-members invited to present an hour address or a paper in a special session. 2.5 E.P. GIL'BO: A letter from Professor V.S. Vladimirov of the Steklov Institute responding to a letter from President Robinson concerning Dr. Gil'bo is attached. 2.6 COUNCIL AND TRUSTEES; The current list is attached for information. The Council adjourned at 7:00 PM January 24, 1984.