## American Mathematical Society

**Policy Statement on Ethical Guidelines**

Preamble:

In January 1994 the AMS Council received the report of its Special Advisory Committee on Professional Ethics. The Committee, which consisted of Murray Gerstenhaber, Frank Gilfeather, Elliott Lieb, and Linda Keen (Chair), presented ethical guidelines for adoption by the Council. Those draft guidelines were published twice in theNotices of the AMS, with a request to the membership for responses and suggestions for changes or improvements. These were sent to the Committee, which considered all suggestions. The Committee then redrafted the guidelines and presented the redraft to the January 1995 Council. At that meeting, the Council voted to adopt the guidelines as a resolution of the Council (by a vote that was unanimous save for one abstention), and shortly thereafter the Council adopted them "so as to speak in the name of the Society", a more official designation.

Acting upon recommendations from the AMS Committee on the Profession, in January 2004 the Council approved a general revision to the document, which also incorporated additional statements describing and deploring plagiarism. In January 2005, the Council adopted these guidelines "so as to speak in the name of the Society."

Acting upon recommendations from the AMS Committee on the Profession, in January 2019 the Council approved changes to the charge to the AMS Committee on Professional Ethics, which then required changes to this Ethical Guidelines document.

Acting upon recommendations from the AMS Committee on the Profession, in January 2022 the Council approved revisions to Sections I, II and III of the document.

## ETHICAL GUIDELINES OF THE AMERICAN MATHEMATICAL SOCIETY

*Adopted by the Council of the American Mathematical Society in January 2005 so as to speak in the name of the Society. Modified by the Council of the American Mathematical Society in January 2019 and in January 2022.*

To assist in its chartered goal, "...the furtherance of the interests of mathematical scholarship and research ...'', and to help in the preservation of that atmosphere of mutual trust and ethical behavior required for science to prosper, the Council of the American Mathematical Society sets forth the following ethical guidelines. These guidelines reflect its expectations of behavior both for AMS members, as well as for all individuals and institutions in the wider mathematical community, including those engaged in the education or employment of mathematicians or in the publication of mathematics. These guidelines are not a complete expression of the principles that underlie them. The guidelines are not meant to be a complete list of all ethical issues. They will be modified and amplified by events and experience. These are guidelines, not a collection of rigid rules.

The AMS cannot enforce these guidelines, however, and it cannot substitute for individual responsibility or for the responsibility of the mathematical community at large.

### I. MATHEMATICAL RESEARCH AND ITS PRESENTATION

The public reputation for honesty and integrity of the mathematical community and of the Society is its collective treasure and its publication record is its legacy.

The knowing presentation of another person's mathematical discovery as one's own constitutes plagiarism and is a serious violation of professional ethics. Plagiarism may occur for any type of work, whether written or oral and whether published or not.

The correct attribution of mathematical results is essential, both because it encourages creativity, by benefiting the creator whose career may depend on the recognition of the work and because it informs the community of when, where, and sometimes how original ideas entered into the chain of mathematical thought. To that end, mathematicians have certain responsibilities, which include the following:

- To endeavor to be knowledgeable in their field, especially about work related to their research;

- To give appropriate credit, even to unpublished materials, materials on websites, and announced results (because the knowledge that something is true or false is valuable, however it is obtained);
- To publish full details of results that are announced without unreasonable delay, because claiming a result in advance of its having been achieved with reasonable certainty injures the community by restraining those working toward the same goal;

- To use no language that suppresses or improperly detracts from the work of others;

- To correct in a timely way or to withdraw work that is erroneous.

A claim of independence may not be based on ignorance of widely disseminated results. On appropriate occasions, it may be desirable to offer or accept joint authorship when independent researchers find that they have produced identical results. All the authors listed for a paper, however, must have made a significant contribution to its content, and all who have made such a contribution must be offered the opportunity to be listed as an author. Because the free exchange of ideas necessary to promote research is possible only when every individual's contribution is properly recognized, the Society will not knowingly publish anything that violates this principle.

### II. SOCIAL RESPONSIBILITY OF MATHEMATICIANS

The Society promotes mathematical research together with its unrestricted dissemination, and to that end encourages all to engage in this endeavor. It is important to mathematics as a whole that the profession draw upon the talents of all. Mathematical ability must be encouraged and promoted wherever it is found, without regard to race, gender, ethnicity, age, sexual orientation, religious belief, political belief, or disability. It is important that mathematics departments review their programs and consider their effectiveness in terms of promoting talent among the full range of students.

The growing importance of mathematics in society at large and of public funding of mathematics may increasingly place members of the mathematical community in conflicts of interest. The appearance of bias in reviewing, refereeing, or in funding decisions must be scrupulously avoided, particularly where decisions may affect one's own research, that of colleagues, or of one's students. When conflicts of interest occur, one should withdraw from the decision-making process.

A recommendation accurately reflecting the writer's views is often given only on the understanding that it be kept confidential; therefore, a request for a recommendation must be assumed to carry an implicit promise of confidentiality, unless there is a statement to the contrary. Similarly, a referee's report is normally provided with the understanding that the name of the writer be withheld from certain interested parties, and the referee must be anonymous unless otherwise indicated in advance. The writer of the recommendation or report must respond fairly and keep confidential any privileged information, personal or mathematical, that the writer receives. If the requesting individual, institution, agency or company becomes aware that confidentiality or anonymity cannot be maintained, that should be immediately communicated.

Where choices must be made and conflicts are unavoidable, as with editors or those who decide on appointments or promotions, it is essential to keep careful records that would demonstrate the process was indeed fair when inspected at a later time.

Freedom to publish must sometimes yield to security concerns, but mathematicians should resist excessive secrecy demands whether by government or private institutions.

When mathematical work may affect the public health, safety or general welfare, it is the responsibility of mathematicians to disclose the implications of their work to their employers and to the public, if necessary. Should this bring retaliation, the Society will examine the ways in which it may want to help the "whistle-blower'', particularly when the disclosure has been made to the Society.

No one should be exploited by the offer of a temporary position at an unreasonably low salary and/or an unreasonably heavy workload.

### III. EDUCATION AND GRANTING OF DEGREES

An institution granting a degree in mathematics -- bachelor's, master's, or doctoral -- is certifying competence at the appropriate level, and must take full responsibility for doing so. In particular, a Ph.D. degree is a certification of both mathematical knowledge and independent achievement in mathematics. Institutions are responsible for ensuring both sufficient knowledge by the recipient of important branches of mathematics outside the scope of the thesis and the high level and originality of the Ph.D. dissertation work.

Holding a Ph.D. degree is virtually indispensable to an academic career in mathematics and is becoming increasingly important as a certificate of competence in the wider job market. Mathematicians and organizations involved in advising doctoral students should fully inform them about the employment opportunities, both within and outside academia, that may be available to them upon completion of their degrees.

Departments should provide all graduate students with training about teaching that enables them to communicate mathematics effectively and to carry out their teaching assignments well. Departments should also provide access to training that is useful for mathematicians in the non-academic workforce, such as training in computer science, data analysis, finance, or mathematical modeling.

### IV. PUBLICATIONS

Editors are responsible for the timely refereeing of articles and must judge articles by the state of knowledge at the time of submission. Editors should accept a paper for publication only if they are reasonably certain the paper is correct.

The contents of submitted manuscript should be regarded by a journal as privileged information. If the contents of a paper become known in advance of publication solely as a result of its submission to or handling by a journal, and if a later paper based on knowledge of the privileged information is received anywhere (by the same or another journal), then any editor aware of the facts should refuse or delay publication of the later paper until after publication of the first---unless the first author agrees to earlier publication of the later paper.

At the time a manuscript is submitted, editors should notify authors whenever a large backlog of accepted papers may produce inordinate delay in publication. A journal may not delay publication of a paper for reasons of an editor's self interest or of any interest other than the author's. The published article should bear the date on which the manuscript was originally submitted to the journal for publication, together with the dates of any revisions. Editors must be given and accept full scientific responsibility for their journals; when a demand is made by an outside agency for prior review or censorship of articles, that demand should be resisted and, in any event, knowledge of the demand should be made public.

Both editors and referees must respect the confidentiality of materials submitted to them unless these materials have previously been made public, and above all may not appropriate to themselves ideas in work submitted to them or do anything that would impair the rights of authors to the fruits of their labors. Editors must preserve the anonymity of referees unless there is a credible allegation of misuse.

All mathematical publishers, particularly those who draw without charge on the resources of the mathematical community through the use of unpaid editors and referees, must recognize that they have made a compact with the community to disseminate information, and that compact must be weighed in their business decisions.

The Society will not take part in the publishing, printing or promoting of any research journal where there is some acceptance criterion, stated or unstated, that conflicts with the principles of these guidelines. It will promote the quick refereeing and timely publication of articles accepted to its journals.