AMS Sectional Meeting Registration/Housing/Etc. Information
Spring Eastern Sectional Meeting
Boston College, Chestnut Hill, MA
April 6-7, 2013 (Saturday - Sunday)
Steven H Weintraub, AMS email@example.com
Participants should make their own arrangements directly with the hotel of their choice. Special discounted rates were negotiated with the hotels listed below. Rates quoted do not include hotel tax. Participants must state that they are with the American Mathematical Society (AMS) Meeting at Boston College to receive the discounted rate. The AMS is not responsible for rate changes or for the quality of the accommodations. Hotels have varying cancellation and early check-out penalties; be sure to ask for details.
The Inn at Longwood Medical 342 Longwood Ave., Boston, MA, 02115, 617-731-4700; https://gc.synxis.com/rez.aspx?Hotel=58219&Chain=65&arrive=4/5/2013&depart=4/7/2013&adult=1&child=0&group=AMSS0405. Rates are US\$179 per night for single/double occupancy. Please note that hotel tax in Boston is 14.45%. Amenities include complimentary in-room coffee, free local calls, high speed DSL internet, and wireless Internet. Affordable covered and secured parking is located in the garage adjacent to the hotel lobby. The Inn is also connected to the Longwood Galleria, which contains over 20 shops and eateries. This property is located approximately 4 miles from the campus by car and approximately 1 hour by public transportation (“T”). Cancellation and early check-out policies vary; be sure to check when you make your reservation. Check-in time is 3:00 p.m.; check-out time: 12:00 p.m. The deadline for reservations at this rate is March 15, 2013.
Holiday Inn Boston-Brookline, 1200 Beacon St., Brookline, MA, 02134, 617-277-1200; www.holidayinn.com/bos-brookline. Rates are US\$149 per night for single/double occupancy. Please note that hotel tax in Brookline is 11.7%. Amenities include complimentary wireless Intenet access, indoor heated saltwater pool and hot tub, 24-hour business center, fitness center, full service restaurant and lounge, climate-controlled parking garage, indoor putting green, and giant chess board. This property is located approximately 2 miles from the campus by car and approximately 1 hour by public transportation (“T”). Cancellation and early checkout policies vary; be sure to check when you make your reservation. Check-in time is 4:00 p.m. and check-out time is 11:00 a.m. Reservations can be made at this rate at anytime until the dates of meeting, subject to room availablity.
Hotel Indigo, 339 Grove Street, Newton, MA, 02462, 617-969-5300; www.newtonboutiquehotel.com. Rates are US\$129 per night for single/double occupancy. Please note that hotel tax in Newton is 11.7%. Amenities include complimentary parking, fitness center, complimentary business center, complimentary shuttle service within a five-mile radius of the hotel, and free wired and wireless Internet in guest rooms. This property is located approximately one mile from the campus by car and approximately 50 minutes by by public transportation (“T”). Cancellation and early check-out policies vary; be sure to check when you make your reservation. The deadline for reservations at this rate is February 18, 2013.
Crowne Plaza, 320 Washington Street, Newton, MA, 02458, 617-969-3010; www.crowneplaza.com/hotels/us/en/newton. Rates are US\$159 per night for single occupancy. Please note that hotel tax in Newton is 11.7%. Amenities include complimentary in-room coffee, business center, indoor pool, fitness room, and Internet in guest rooms for a fee. Parking is available at the Gateway Parking Garage adjacent to the hotel—cash only payment at US\$4 per hour, not to exceed US\$28 in a day. Overnight registered parking is US\$9 per night and can be billed to your guest room. There is a restaurant on property. This property is located approximately 3 miles from the campus by car and approximately one hour by public transportation (“T”). Cancellation and early check-out policies vary; be sure to check when you make your reservation. Check-in time is 3:00 p.m. and check-out time is 12:00 p.m. The deadline for reservations at this rate is March 5, 2013.
The Boston Park Plaza Hotel and Towers, 50 Park Plaza at Arlington St., Boston, MA, 02116, 800-225-2008 (toll free); www.BostonParkPlaza.com. Rates are US\$195 per night for single/double occupancy. Amenities include concierge service, room service, business center, valet parking (available for US\$46), self parking (available for US\$31 per day), and Internet is available in guest rooms for a fee. This property is pet friendly; there is an additional US\$50 per stay cleaning fee assessed for guests with pets. This property is located approximately 7 miles from the campus by car and approximately 45 minutes by public transportation (“T”). Cancellation and early check-out policies vary; be sure to check when you make your reservation. Check-in time is at 3:00 p.m.; check-out time is 12:00 p.m. The deadline for reservations at this rate is March 6, 2013.
On Campus: There are two options on campus that will be open to meeting participants. On the Middle Campus located in McElroy Hall are Carney’s, serving meals and snacks between 8:00 a.m.–8:00 p.m., and On the Fly, a mini mart offering beverages, snack foods, microwavable entrees, ice cream, and grab-n-go items (credit cards only), location open between 10:00 a.m.–10:00 p.m.
Off Campus: There are many choices for dining convenient to campus in Newton and Brookline via a short walk, car, or cab ride from campus.
Dining close to the BC “T” Stop:
Flat Breads Cafe/Sweet Basil Pizza and Pasta Company, 11 Commonwealth Ave, Newton, 617-964-3516; offering a wide selection of gourmet wraps and Italian cuisine made to order.
Appetito’s Restaurant, 761 Beacon St., Newton Centre, 617-244-9881; offering Italian cuisine.
Crazy Dough, 2201 Commonwealth Ave., Brighton, 617-202-5769; offering award-winning pizza.
El Pelon, 2197 Commonwealth Ave., Brighton, 617-779-9090; offering Mexican cuisine.
Eagle’s Deli, 1918 Beacon St., Brighton, 617-731-3232; deli featured on the Travel Channel, specializing in sandwiches and burgers.
Dining close to the Chestnut Hill “T” Stop:
Legal Sea Foods, 43 Boylston Street, Chestnut Hill, 617-277-7300; offering fresh seafood
Aquitaine Chestnut Hill, 11 Boylston Street, Chestnut Hill, 617-734-8400; offering French cuisine and brunch on Sundays.
Metropolitan Club, 1210 Boylston St, Chestnut Hill, 617- 731-0600; offering contemporary American cuisine at brunch, lunch, and dinner.
Oishii, 612 Hammond Street, Chestnut Hill, 617-277-7888; serving sushi and Japanese cuisine.
Bernard’s Restaurant, 199 Boylston Street, Chestnut Hill, 617-969-3388; Chinese cuisine. Located in the Chestnut Hill Mall.
Cheesecake Factory, 300 Boylston St, Newton, 617-964-3001; offering a large, varied menu and located in the Chestnut Hill Mall.
Charley’s, 199 Boylston Street, Chestnut Hill, 617- 964-1200; featuring American cuisine and located in the Chestnut Hill Mall.
Forty Carrots, 225 Boylston Street, Chestnut Hill, 617- 630-6640; health food, smoothies/juice bar, salads, and frozen yogurt, located in Bloomingdale’s in the Chestnut Hill Mall.
The Cottage, 47 Boylston Street, Chestnut Hill, 617-916-5413; featuring an eclectic menu.
Please visit www.bostonusa.com/, for more casual and fine dining options in Boston.
Registration and Meeting Information
Registration and the AMS book exhibit will be located in the Lyons Hall Welch Dining Room. Special Sessions will be held in Fulton Hall and Stokes Hall, and all Invited Addresses will be in Room 127, Merkert Chemistry Center. Please refer to the campus map for the Chestnut Hill campus at www.bc.edu/content/bc/a-z/maps/s-chestnuthill.html for specific locations. The registration desk will be open on Saturday, April 6, 7:30 a.m.–4:00 p.m. and Sunday, April 7, 8:00 a.m.–12:00 p.m. Fees are US\$53 for AMS members, US\$74 for nonmembers; and US\$5 for students, unemployed mathematicians, and emeritus members. Fees are payable on-site via cash, check, or credit card; advance registration is not available.
Book Sales: Stop by the on-site AMS bookstore and review the newest titles from the AMS, enjoy up to 25% off all AMS publications, or take home an AMS t-shirt! Complimentary coffee will be served courtesy of AMS Membership Services.
AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you would like to discuss with the AMS, please stop by the book exhibit.
The Boston College, College of Arts and Sciences and Department of Mathematics will host a reception for participants on Saturday evening in the Lyons Welch Dining Room between 6:15 p.m. and 7:30 p.m. The AMS thanks our hosts for their gracious hospitality.
Local Information and Maps
This meeting will take place on the Chestnut Hill Campus of Boston College. A campus map for all of Boston College can be found at www.bc.edu/a-z/maps.html. Information about the Boston College Department of Mathematics may be found at www.bc.edu/content/bc/schools/cas/math.html Please watch this page for additional information on this meeting. Please visit the Boston College website at www.bc.edu for additional information on the campus.
Visitor parking is only available in the garages on campus. All participants should park in either the Beacon Street Garage on level three or four or in the Commonwealth Garage between levels three and six. The rates at the time of publication were as follows: weekend parking costs US\$5 per exit, every 24 hours in the garage. No permit is required. All vehicles must exit the garage by 2:00 a.m. Monday morning. Vehicles left in the garage after that time are subject to ticketing/towing. Additional information on visitor parking can be found at www.bc.edu/content/bc/offices/transportation/visitor.html.
Boston College is located in the Chestnut Hill section of Newton, Massachusetts. The campus is approximately six miles west of downtown Boston. Logan International Airport is the closest airport to Boston College. The most common types of transportation used from the airport, are taxis, hotel shuttle, and the public transportation system called the “T”.
By Air: Logan International Airport (BOS) is the closest airport to Boston College. The most common types of transportation used from the airport, are taxis, hotel shuttle, and the public transportation system called the “T”.
Taxis can be found at the ground transportation area outside each terminal. Fare to downtown Boston will be approximately US\$35 and to Boston College about US\$50 depending on traffic and the time of day.
The campus can also be reached via mass transit on the MBTA “T” system. Shuttle bus #33 picks up passengers in front of the airline terminals and brings them to the airport subway stop. Take the Blue Line subway inbound to Government Center. At Government Center change (go upstairs) to the Boston College Green Line outbound train, i.e., Line “B” to Boston College. Stay on the train to the end of the line. It will cost US\$2.50 for a one-way trip on the “T”.
Shuttle service is another option to arrive on campus from the airport. Contact your hotel to see if they provide a free shuttle or if there is a shuttle company that they recommend.Some hotels have established service with reputable providers. For more information on alternate ground transportation please visit, www.massport.com/massport/gtu/Pages/default.aspx.
By Train: The Boston region is served by Amtrak: reservations can be made at www.amtrak.com. If traveling by rail, you will arrive at South Station, located at Summer Street & Atlantic Avenue, or North Station, located at 135 Causeway Street. From South Station you can you can board the MBTA “T” Red Line and transfer to the Green Line “B” to travel to the campus. From North Station you can board the Green Line directly, look for a “B” train. Both stations also offer taxis and buses.
By Bus: The Boston region is served by Greyhound Lines; reservations can be made at www.greyhound.com. Peter Pan also provides service to the area; reservations can be made at www.peterpanbus.com. You will arrive at South Station. For ground transportation options please see the “by train”, listing above.
By Car: If you are driving to campus and using a GPS, please note that Boston Colllege’s GPS address is 140 Commonwealth Avenue, Chestnut Hill, MA. Once you arrive on campus, you will be instructed to park in the Beacon Street Parking Garage. Please note that the Commonwealth Avenue garage is reserved for Boston College faculty and staff.
FROM POINTS NORTH AND SOUTH: Take Interstate 95 (Route 128) to Exit 24 (Route 30). Proceed east on Route 30, also known as Commonwealth Avenue, and follow for about five miles to Boston College.
FROM POINTS WEST: Take the Massachusetts Turnpike (Route 90) to Exit 17. At the first set of lights after the exit ramp, take a right onto Centre Street. Follow Centre Street to the fourth set of lights, and turn left onto Commonwealth Avenue. Follow Commonwealth Avenue 1-1/2 miles to Boston College.
FROM DOWNTOWN BOSTON: Take the Massachusetts Turnpike (Route 90) to Exit 17. Take a left over the bridge after passing the Crowne Plaza Hotel. Take the first right onto Centre Street. Follow above directions from Centre Street.
Car Rental: Hertz is the official car rental company for the meeting. To make a reservation accessing our special meeting rates online at www.hertz.com, click on the box “I have a discount”, and type in our convention number (CV): 04N30003. You can also call Hertz directly at 800-654-2240 (U.S. and Canada) or 405-749-4434 (other countries). At the time this announcement was prepared, rates were US\$24 to US\$74 per day on the weekend. At the time of your reservation, the meeting rates will be automatically compared to other Hertz rates and you will be quoted the best comparable rate available.
Taxi Service: Licensed, metered taxis are available throughout Chestnut Hill and Boston.
Bus and Subway Service: The Massachusetts Bay Transportation Authority (MBTA, known as the “T” in Boston), offers access to the BC campus. The meeting will be held on the upper part of the Chestnut Hill campus. A one-way ticket costs US\$2.50. The three stops closest to campus include the Boston College stop which is approximately a 10-minute walk from the campus, the Chestnut Hill station which is approximately a 14-minute walk from campus, and Cleveland Circle which is approximately a 28-minute walk from campus. To access the campus via the Boston College stop utilize the branch of the MBTA’s “Green Line” known as the “B” line that ends at the Boston-Newton boundary on Commonwealth Avenue. Exit the train at the Boston College stop, cross the street, walk by St. Ignatius Church, and follow the perimeter road around to campus entrances. There is also a campus shuttle from Cleveland Circle to campus that runs regularly. See below.
The Boston College shuttle is available to participants of the meeting traveling on the green line of the "T" utilizing the "Reservoir" stop. No badge or form of identification will be necessary to take advantage of this service. Please look at the weekend schedule for the "Boston/Comm Ave" shuttle listed on the web at http://www.bc.edu/content/bc/offices/transportation/bus.html.
For more information on the “B” line please visit www.mbta.com.
The average high temperature for April is approximately 58 degrees Fahrenheit and the average low is approximately 40 degrees Fahrenheit. Rain is common in Boston for this time of year. Visitors should be prepared for inclement weather and check weather forecasts in advance of their arrival.
Information for International Participants
Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the U.S. found at sites.nationalacademies.org/pga/biso/visas/ and travel.state.gov/visa/visa_1750.html. If you need a preliminary conference invitation in order to secure a visa, please send your request to firstname.lastname@example.org.
If you discover you do need a visa, the National Academies website (see above) provides these tips for successful visa applications:
- Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following:
- - family ties in home country or country of legal permanent residence
- - property ownership
- - bank accounts
- - employment contract or statement from employer stating that the position will continue when the employee returns;
- Visa applications are more likely to be successful if done in a visitor’s home country than in a third country;
- Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application;
- Include a letter of invitation from the meeting organizer or the U.S. host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered;
- If travel plans will depend on early approval of the visa application, specify this at the time of the application;
- Provide proof of professional scientific and/or educational status (students should provide a university transcript).
This list is not to be considered complete. Please visit the websites above for the most up-to-date information.