AMS Sectional Meeting Registration/Housing/Etc. Information
Fall Southeastern Sectional Meeting
University of Memphis, Memphis, TN
October 17-18, 2015 (Saturday - Sunday)
Brian D. Boe, AMS email@example.com
**ADVANCE REGISTRATION IS CLOSED**
Picture courtesy of Rhonda Cosentino/University of Memphis
Participants should make their own arrangements directly with the hotel of their choice. Special discounted rates were negotiated with the hotels listed below. Rates quoted do not include a room tax of 15.95%. Participants should use the group code for each of the hotels to receive the discounted rates. The AMS is not responsible for rate changes or for the quality of the accommodations. Hotels have varying cancellation and early checkout penalties; be sure to ask for details. Additional hotels may be listed on the AMS sectional meeting website beginning in August.
Fogelman Executive Conference Center (on campus), 330 Innovation Dr., Memphis, TN 38152; 901-678-5410 (phone); bf.memphis.edu/fecc/. Rates are US\$90 for one queen-bedded room; includes free wireless Internet and coffeemaker. Please cite the Americian Mathematical Society rate when making your reservation. Guests may use the Holiday Inn fitness room next door. There is free parking and free shuttle service from and to the airport between 7:00 a.m. and 10:00 p.m.; be sure to ask when you make your reservation. Deadline for reservations is September 11, 2015.
Holiday Inn-University of Memphis (across the street from campus), 3700 Central Ave., Memphis, TN 38111, online at www.holidayinn.com/mem-uofm or by phone at 1-901-678-8200 (cite our group code MAT). This is an all-suites hotel. Rates are US\$120/room with a sleeper sofa. All two-room suites have refrigerators and complimentary Internet. The on-site restaurant, Medallion, is open for breakfast, lunch (a la carte or full buffet), and dinner, and features a full service lounge with a bar. Amenities include a fitness room on site, or use the fitness facilities of the University of Memphis Health Center. There is free parking and free shuttle service from and to the airport between 7:00 a.m. and 10:00 p.m.; be sure to ask when you make your reservation. Deadline for reservations is September 11, 2015.
There are several hotels located a few miles from campus, and a partial list is given below. Note: the AMS Meeting is held on the same weekend as the biggest local football game of the year, with the Memphis Tigers hosting the University of Mississippi. As a result, hotel rooms in the U of M area may be filling up quickly. If you choose one of the following locations we recommend making reservations as early as possible.
Doubletree Suites (3 miles from campus), 5069 Sanderlin Avenue, 901-767-6666.
Hampton Inn (3.3 miles from campus), 5320 Poplar Avenue, 901-683-8500
Courtyard by Marriott (5.1 miles from campus), 6015 Park Avenue, 901-761-0330
La Quinta Inn (5.3 miles from campus), 1236 Primacy Parkway, 901-574-0330
Hyatt Place (5.5 miles from campus), 1220 Primacy Parkway, 901-682-2760
The last three listed are in the Saint Francis Hospital area, near Park and Ridgeway, where several fine dining establishments are also located. We will endeavor to have shuttle service provided between the first two hotels listed above and the university campus.
Registration and Meeting Information
Advance registration for this meeting is now closed. If you have already registered, please pick up your badge and program at the on-site registration desk.
100% refunds will be issued for any advance registrations cancelled by Saturday, October 17, 2015. After that date, no refunds will be issued.
On-site Information and Registration
The Registration Desk and the AMS Book Exhibit will be located in the lobby of the Psychology Auditorium where the Invited Addresses will take place. Special Sessions and Sessions for Contributed Papers will be held in Dunn Hall where the Department of Mathematical Sciences is located as well as the Psychology and the Engineering Technology Buildings. A campus map can be viewed at www.umwa.memphis.edu/campusmap/index.php. The Registration Desk will be open on Saturday, October 17, 7:30 a.m.–4:00 p.m. and Sunday, October 18, 8:00 a.m.–noon. Fees on site will be US\$57 for AMS Members, US\$80 for nonmembers; and US\$5 for students, unemployed mathematicians, and emeritus members. Fees are payable on-site via cash, check, or credit card.
Book Sales: Stop by the onsite AMS bookstore to review the newest publications and take advantage of exhibit discounts and free shipping on all onsite orders! AMS members receive 40% off list price. Nonmembers receive a 25% discount. Not a member? Ask a representative about the benefits of AMS membership. Complimentary coffee will be served courtesy of AMS Membership Services.
AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you would like to discuss with the AMS, please stop by the book exhibit.
It is the goal of the AMS to ensure that its conferences are accessible to all, regardless of disability. The AMS will strive, unless it is not practicable, to choose venues that are fully accessible to the physically handicapped.
If special needs accommodations are necessary in order for you to participate in an AMS Sectional Meeting, please communicate those needs, in advance, to the AMS Meetings Department by:
- Registering early for the meeting
-Checking the appropriate box on the registration form, and
- Sending an email request to the AMS Meetings Department at firstname.lastname@example.org or email@example.com.
AMS Policy on a Welcoming Environmen
The AMS strives to ensure that participants in its activities enjoy a welcoming environment. In all its activities, the AMS seeks to foster an atmosphere that encourages the free expression and exchange of ideas. The AMS supports equality of opportunity and treatment for all participants, regardless of gender, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, or veteran status.
More details about this policy and how to address questions and/or make reports is posted at http://www.ams.org/about-us/governance/policy-statements/welcoming-environment-policy.”
Local Information and Maps
This meeting will take place on the main campus of the University of Memphis in the Psychology Auditorium (Invited Addresses, meeting registration and the AMS book exhibit), as well as Dunn Hall (home of the Department of Mathematics and the location for Special Sessions and Sessions for Cotnributed Papers). A campus map can be viewed at http://umwa.memphis.edu/campusmap/index.php. Information about the University of Memphis Department of Mathematical Sciences can be found on their website at www.memphis.edu/msci/. Please visit the University of Memphis website at www.memphis.edu for additional information about the campus.
Food Service on Campus
The Tiger Den in Jones Hall offers an "all you can eat" option with grilled favorites, authentic and ethnic cuisines, homemade entrees, pizza, pasta, sandwiches, wraps, vegetarian entrees, salad bar, soups, and fresh baked cookies, cakes, and ice cream; US\$6.50 for breakfast and US\$7.75 for lunch and dinner (both plus tax). The University Center has a food court with a variety of food venues: Chick-fil-A, Bistro Nineteen Twelve, Topio's (pizza), Miso, Union Express, and Taco Bell.
The large parking lot accesible from Central Ave. offers free parking for meeting participants. It is adjacent to the parking lot that services the Fogelman Executive Conference Center and the Holiday Inn.
The meeting will be held at the main campus of the University of Memphis, 3720 Alumni Ave, Memphis, TN 38152.
By Air: The closest airport to the university is Memphis International Airport (MEM), 2491 Winchester Rd, Memphis, TN 38116; (901) 922-8000; www.mscaa.com. It is about 7.5 miles from the airport to campus.
See the services provided at the airport at www.mscaa.com/shop/amenities.
Taxis: Taxi service is available from the Memphis airport for approximately US\$25 to the listed hotels and the University.
Car Rental: Rental cars are available through a number of agencies at the airport. Please visit the airport website for information on rental car companies in Memphis.
From the airport (rental car dealerships): Turn right onto Democrat Rd. Take the Plough Blvd./Airways North exit. Take the I-240 exit to Nashville (keep right). Take the Getwell North exit (exit 20B). Follow Getwell north until it ends at Park Ave. Turn right/east onto Park Ave. Drive one block and turn left/north onto Goodlett St. Cross the railroad tracks to Central Ave. Turn left/west on Central. Turn left/south on Patterson.
From the East on I-40: Follow the Sam Cooper Blvd. signs (it will split off of I-40 to the left). Take the Highland St. exit and go left/south onto Highland. After four lights, turn left/east on Central/ Turn right/south on Patterson.
From the West on I-40: Take the Riverside Dr. exit and go right/south onto Riverside Dr. Turn left/east on Union Ave. (Union will change names to Walnut Grove). Turn right/south on Highland. Turn left/east on Central. Turn right/south on Patterson.
From the North on I-55: Follow I-40 signs; go east on I-40. Take the Riverside Dr. exit and go right/south onto Riverside Dr. Turn left/east on Union Ave. (Union will change names to Walnut Grove). Turn right/south on Highland Turn left/east on Central. Turn right/south on Patterson.
From the South on I-55: Take the I-240 exit to Nashville (keep right). Take the Getwell North exit (exit 20B). Follow Getwell north until it ends at Park Ave. Turn right/east onto Park Ave. Drive one block and turn left/north onto Goodlett St. Cross the railroad tracks to Central Ave. Turn left/west on Central. Turn left/south on Patterson.
From the North on Hwy. 51: Just south of Millington, turn left/east onto Paul Barret Pkwy. (also TN 385). Turn right/west onto I-40. Follow the Sam Cooper Blvd. signs (it will split off of I-40 to the left). Take the Highland St. exit and go left/south onto Highland. After four lights, turn left/east on Central. Turn right/south on Patterson.
From the South on Hwy. 78: Take the Perkins St. exit and go right/north onto Perkins. Turn left/west on Park Ave. Turn right/north on Goodlett. Turn left/west on Central.
The month of October is one of the best times of the year to visit Memphis. Daytime temperatures are in the mid 70s and evening temperatures are in the mid 50s. October is known as the driest month of the year; however, conditions can change rapidly. Visitors should check weather forecasts in advance of their arrival.
Participants are encouraged to tweet about the meeting using the hashtag #AMSmtg.
Information for International Participants
Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the U.S. found at http://travel.state.gov/content/visas/english.html and http://travel.state.gov/content/visas/english/general/all-visa-categories.html.
If you need an official conference invitation in order to secure a visa, please send your request to firstname.lastname@example.org.
If you discover you do need a visa, the National Academies website (see above) provides these tips for successful visa applications:
* Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following:
- family ties in home country or country of legal permanent residence
- property ownership
- bank accounts
- employment contract or statement from employer stating that the position will continue when the employee returns;
* Visa applications are more likely to be successful if done in a visitor's home country than in a third country;
* Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application;
* Include a letter of invitation from the meeting organizer or the U.S. host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered;
* If travel plans will depend on early approval of the visa application, specify this at the time of the application;
* Provide proof of professional scientific and/or educational status (students should provide a university transcript).