AMS Sectional Meeting Registration/Housing/Etc. Information
Fall Eastern Sectional Meeting
Rutgers University, New Brunswick, NJ
November 14-15, 2015 (Saturday - Sunday)
Steven H Weintraub, AMS firstname.lastname@example.org
ADVANCE REGISTRATION IS NOW CLOSED
Photo compliments of Nick Romanenko, Rutgers University
Participants should make their own arrangements directly with the hotel of their choice. Special discounted rates were negotiated with the hotels listed below. Rates quoted do not include the New Jersey hotel tax (15%). Participants must state that they are with the American Mathematical Society (AMS) Meeting at Rutgers University to receive the discounted rate. The AMS is not responsible for rate changes or for the quality of the accommodations. Hotels have varying cancellation and early checkout penalties; be sure to ask for details.
Days Hotel Conference Center, 195 State Route 18, East Brunswick, NJ, 732-828-6900; www.dayshoteleastbrunswick.com/. Rates are US\$79.95 per night for single/double occupancy. Amenities include complimentary daily newspaper, complimentary breakfast, highspeed WiFi, exercise room, on-site business center, and parking. This property is located approximately 5 miles (8 minutes) driving distance from the campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at this rate is October 13, 2015.
Hampton Inn, 841 Georges Road, North Brunswick, NJ, 732-246-3555; hamptoninn3.hilton.com/en/hotels/new-jersey/hampton-inn-north-brunswick-new-brunswick-EWRNBHX/index.html. Rates are US\$109 per night for a single or double occupancy deluxe room. Amenities include complimentary hot breakfast and all-day beverage service, complimentary highspeed WiFi, exercise room, on-site business center, pool and parking. This property is located approximately 5 miles (8 minutes) driving distance from the campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at this rate is October 23, 2015.
Holiday Inn Express & Suites Tower Center New Brunswick, 4 Tower Center Blvd., East Brunswick, NJ, 732-247-6800; www.ihg.com/holidayinnexpress/hotels/us/en/east-brunswick/ebknj/hoteldetail. Rates are US\$99 per night for single/double occupancy in a room with one king or two double beds. Amenities include complimentary hot breakfast, complimentary highspeed WiFi, microwave and mini fridge in each sleeping room, exercise room, on-site business center, indoor heated pool, and parking. This property is located approximately 6.63 miles (11 minutes) driving distance from the campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at this rate is October 13, 2015.
Holiday Inn South Plainfield-Piscataway, 4701 Stelton Road, South Plainfield, NJ, 908-753-5500; 202-293-2100; www.ihg.com/holidayinn/hotels/us/en/south-plainfield/pnfnj/hoteldetail. Rates are US\$119 per night for a single or double occupancy room. Amenities include complimentary hot breakfast, complimentary highspeed WiFi throughout the hotel, mini fridge in each sleeping room, exercise room, on-site business center, indoor heated pool, on-site Ruby Tuesday's restaurant, and parking. This property is located approximately 6.6 miles (12 minutes) driving distance from the campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at this rate is October 13, 2015.
Homewood Suites by Hilton - Somerset, 101 Pierce St, Somerset, NJ, 732-868-9155; http://homewoodsuites3.hilton.com/en/hotels/new-jersey/homewood-suites-by-hilton-somerset-FKTHWHW/accommodations/index.html. Rates are US\$129 per night for single/double occupancy in a studio suite or US\$159 for single/double occupancy in a one bedroom suite. Amenities include complimentary all-day beverage service and complimentary hot breakfast,complimentary highspeed WiFi, fully equipped kitchen, exercise room, on-site business center, indoor heated pool, convenience store, and parking. This property is located approximately 6.63 miles (11 minutes) driving distance from the campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at this rate is October 13, 2015.
The University also recommends the following properties for lodging while in New Brunswick. However, it is anticipated that there may be limited availability at these properties. A reduced rate has not been established and a block of rooms have not been reserved specifically for this meeting.
The Heldrich, 10 Livingston Ave, New Brunswick, NJ, 732-729-4670; www.theheldrich.com.
The Rutgers University Inn and Conference Center, 178 Ryders Lane, New Brunswick, NJ, 732-932-6952; ruicc.rutgers.edu.
On Campus: Campus dining options may be limited on the weekend and are subject to change, please check back to this page, review the printed program, and visit the registration desk on-site for more complete details.
For those wishing to stay on campus, there is a food court located nearby at the College Avenue Student Center. At the time of publication, vendors located at the Center included Wendy's, Gerlanda's Pizza Cafe, Subway, Pita King Palace, au bon pain, and Currito.
Off Campus: There are many dining choices for casual dining and "grab and go"options convenient to campus.
Some inexpensive options, suitable for lunch or dinner include:
Destination Dogs, gourmet sausages and hot dogs; 101 Paterson Street, New Brunswick, NJ; (732-993-1016); www.destinationdogs.com/
Efes Grill, Mediterranean and Turkish cuisine; 32 Easton Avenue, New Brunswick, NJ; (732-249-4100); www.efesgrill.com/
Evelyn's Restaurant, Mediterranean and Lebanese cuisine; 45 Easton Ave, New Brunswick, NJ; (732-246-8792); www.evelynsrestaurant.com/
Harvest Moon Brewery, Handcrafted beers and unique American cuisine; 392 George Street, New Brunswick, NJ; (732-249-6666); www.harvestmoonbrewery.com/
Old Man Raffertys, Classic American fare; 106 Albany St, New Brunswick, NJ; (908-904-9731); www.oldmanraffertys.com/
Some more expensive options, suitable for dinner include:
Clydz, Creative American cuisine featuring game, seafood, and some vegetarian options; 55 Patterson St, New Brunswick, NJ; (732-846-6521); www.clydz.com/
Due Mari, Fresh seafood and Italian cusine; 78 Albany St., New Brunswick, NJ; (732-296-1600); duemarinj.com/
Hotoke, Contemporary Asian restaurant, lounge and sushi bar; 350 George St., New Brunswick, NJ; (732-246-8999); www.hotokerestaurant.com/
Frog and Peach, Locally sourced take on Modern American cuisine; 29 Dennis St, New Brunswick, NJ; (732-846-3216); frogandpeach.com/
More information on restaurants located in the Rutgers area can be found at www.newbrunswick.com
Registration and Meeting Information
Advance registration for this meeting is now closed. If you have already registered, please pick up your badge and program at the on-site registration desk.
100% refunds will be issued for any advance registrations cancelled by Saturday, November 14, 2015. After that date, no refunds will be issued.
On-site Information and Registration
The registration desk and the AMS Book Exhibit will be in Murray Hall. The Special Sessions and Invited Addresses will be located in Scott Hall. For further information on building locations, a campus map is available at rumaps.rutgers.edu/location/scott-hall.
The registration desk will be open on Saturday, November 14, 7:30 a.m.-4:00 p.m. and Sunday, November 15, 8:00 a.m.-12:00 p.m. Fees are US\$57 for AMS members, US\$80 for nonmembers; and US\$5 for students, unemployed mathematicians, and emeritus members. Fees are payable on-site via cash, check, or credit card.
Book Sales: Stop by the on-site AMS bookstore and review the newest titles from the AMS, enjoy up to 25% off all AMS publications, or take home an AMS t-shirt!
Complimentary Coffee will be served courtesy of AMS membership services.
AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you wish to discuss with the AMS, please stop by the book exhibit.
It is the goal of the AMS to ensure that its conferences are accessible to all, regardless of disability. The AMS will strive, unless it is not practicable, to choose venues that are fully accessible to the physically handicapped.
If special needs accommodations are necessary in order for you to participate in an AMS Sectional Meeting, please communicate your needs in advance to the AMS Meetings Department by:
- Registering early for the meeting
- Checking the appropriate box on the registration form, and
AMS Policy on a Welcoming Environment
The AMS strives to ensure that participants in its activities enjoy a welcoming environment. In all its activities, the AMS seeks to foster an atmosphere that encourages the free expression and exchange of ideas. The AMS supports equality of opportunity and treatment for all participants, regardless of gender, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, or veteran status.
More details about this policy and how to address questions and/or make reports is posted at http://www.ams.org/about-us/governance/policy-statements/welcoming-environment-policy.”
Local Information and Maps
This meeting will take place on the College Avenue campus of Rutgers University. An interactive campus map can be found at maps.rutgers.edu/campus/collegeave. Information about the Rutgers Department of Mathematics can be found at math.rutgers.edu. Please visit the Rutgers University website at www.rutgers.edu for additional information on the campus.
Wi-Fi will be available for meeting participants in Scott Hall. Details about accessing this network will be available on-site at the registration desk. Wi-Fi access via Eduroam will also be available in the nearby College Avenue Student Center.
Parking will be available in Lots 1 and 16 (accessed via George St.), and Lot 11 (accessed via College Ave.) No permit is required to utilize this parking.
Rutgers University's College Ave. Campus is located in the historic heart of Rutgers University—New Brunswick. The meeting will take place in Scott Hall located at 43 College Avenue, New Brunswick, NJ.
By Air: Newark Liberty International Airport (www.panynj.gov/airports/newark-liberty.html) is the closest and most convenient airport to the University.
From the airport, you can use AirTrain Newark to travel by train to New Brunswick. AirTrain connects NJ TRANSIT and Amtrak with Newark Liberty International Airport. More information is available here www.panynj.gov/airports/ewr-airtrain.html. Passengers are required to use the AirTrain Newark system to connect to a NJ TRANSIT or an Amtrak train. There is a US\$5.50 ticket fee. Public Bus Service is available through NJ Transit Bus Lines 28, 37, 62, 67, 107. For schedules and information, visit the NJ TRANSIT website at www.njtransit.com. Private shuttle service is available through Carmel Super Saver (www.carmellimo.com), ETS Airport Shuttle (www.etsairportshuttle.com), and Dial 7 Car and Limousine Service (www.dial7.com). Taxi stands are located at the airport—to obtain ground transportation information, please visit the Port Authority Welcome Center located in the arrivals area of each terminal, where uniformed staff will be happy to assist you. A sample one-way taxi fare from Newark Liberty International Airport to New Brunswick may average US\$59.
By Train: New Jersey Transit operates a major station in New Brunswick on the Northeast Corridor line; the station is a short trip from a main Amtrak rail station at Metropark in Iselin. For information about Amtrak please visit their website at www.amtrak.com. This may require changing trains in Trenton or NY/Penn Station. Amtrak info is also available at 1-800-USA-RAIL; NJ Transit can be reached at 1-800-772-2222 from inside NJ and from out of state at 1-973-762-5100.
By Bus: The Newark region is served by Greyhound Lines, reservations can be made at www.greyhound.com. Suburban Transit also services the area. For more information about schedules, please visit their website at www.coachusa.com/suburban/.
By Car: Please note that Rutgers University has five campuses in New Brunswick. Road signs marked “Rutgers University” may lead to the wrong campus—please look for the College Avenue Campus.
From the New Jersey Turnpike (North or South): Turn off at Exit 9, bear right after the toll booths and follow signs for “Route 18 North–New Brunswick.” Stay to the left to continue on Route 18 North. Proceed along Route 18 North and stay in the Route 18 North–Piscataway lane. Take the “George Street–Rutgers University–College Avenue Campus” exit (approximately 2.6 miles from the Turnpike).
At the traffic light at the top of the exit ramp, bear right on George Street to head toward the Student Activities Center and Alexander Library, or turn left on George Street to head toward the Zimmerli Art Museum, Old Queens, and downtown New Brunswick.
From the Garden State Parkway (Southbound): Turn off at Exit 129 for the New Jersey Turnpike and head south. Then follow the directions listed above for the New Jersey Turnpike.
From the Garden State Parkway (Northbound): Turn off at Exit 105 and follow signs for Route 18 North. After approximately 24 miles, you will pass the entrance for the New Jersey Turnpike. Then follow the directions listed above for the New Jersey Turnpike.
For alternate driving directions using other routes (including Route 1 and Route 287), please visit the Rutgers website at newbrunswick.rutgers.edu/visit/directions-rutgers-university#PublicTransit.
Car Rental: Hertz is the official car rental company for the meeting. To make a reservation accessing our special meeting rates online at www.hertz.com, click on the box “I have a discount”, and type in our convention number (CV): 04N30005. You can also call Hertz directly at 800-654-2240 (US and Canada) or 1-405-749-4434 (other countries). At the time of reservation, the meeting rates will be automatically compared to other Hertz rates and you will be quoted the best comparable rate available.
For directions to campus, inquire at your rental car counter.
Taxi Service: Licensed, metered taxis are available in the New Brunswick/Piscataway area. Some providers listed on the Rutgers website include ABC Taxi and Limo (848-247-1200), Franklin Taxi and Limo (845-545-6060), and Victory Taxi Association (848-545-6666).
Bus and Train Service: Public transportation options to travel to and from the New Brunswick Campus include bus, light rail and commuter rail options. Information on public transportation can be found on the NJ Transit website at www.njtransit.com.
On option on campus for transportation is BrunsQuick Shuttles (rudots.rutgers.edu/campusbuses.shtml). This is a free service provided by Rutgers University, the city of New Brunswick, and the New Brunswick Parking Authority (NBPA) which provides transportation for the Rutgers/New Brunswick communities to parts of the College Avenue Campus, the New Brunswick Train Station, the College of Nursing/Institute for Health, parts of the Fifth & Sixth Wards of New Brunswick, and to the Colony House at Buccleuch Park.
The New BrunsQuick Shuttle 1 route travels around in a loop that services the New Brunswick Train Station (starting from the bus stop on the Somerset Street side of the Train Station), the College of Nursing, the Fifth & Sixth Wards, the Colony House (between 6–9 AM and 4–7 PM only), the Rutgers Student Center (RSC), Scott Hall, then back to the Train Station in that order. These times and this schedule are subject to change. Please visit the Rutgers Department of Transportation website for more information.
The average high temperature for November is approximately 55 degrees Fahrenheit and the average low is approximately 35 degrees Fahrenheit. Visitors should be prepared for inclement weather and check weather forecasts in advance of their arrival.
Participants are encouraged to tweet about the meeting using the hashtag #AMSmtg.
Information for International Participants
Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the U.S. found at http://travel.state.gov/content/visas/english.html and http://travel.state.gov/content/visas/english/general/all-visa-categories.html.
If you need an official conference invitation in order to secure a visa, please send your request to email@example.com.
If you discover you do need a visa, the National Academies website (see above) provides these tips for successful visa applications:
* Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following:
- family ties in home country or country of legal permanent residence
- property ownership
- bank accounts
- employment contract or statement from employer stating that the position will continue when the employee returns;
* Visa applications are more likely to be successful if done in a visitor's home country than in a third country;
* Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application;
* Include a letter of invitation from the meeting organizer or the U.S. host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered;
* If travel plans will depend on early approval of the visa application, specify this at the time of the application;
* Provide proof of professional scientific and/or educational status (students should provide a university transcript).