AMS Sectional Meeting Registration/Housing/Etc. Information
Spring Eastern Sectional Meeting
State University of New York at Stony Brook, Stony Brook, NY
March 19-20, 2016 (Saturday - Sunday)
Steven H Weintraub, AMS email@example.com
Photo courtesy of Stony Brook University
The Special Session on Analysis, Probability and Mathematical Physics on Fractals will now take place in Room 105, Frey Hall.
The Long Island Railroad is running on a modified schedule this weekend: http://web.mta.info/supplemental/lirr/trackwork-babylon-march-19-20-2016.htm
Participants should make their own arrangements directly with the hotel of their choice. Special discounted rates were negotiated with the hotels listed below. Rates quoted do not include the New York state hotel tax (8.625%) and Nassau/Suffolk occupancy tax (3%). Participants must state that they are with the American Mathematical Society (AMS) Meeting at Stony Brook University to receive the discounted rate. The AMS is not responsible for rate changes or for the quality of the accommodations. Hotels have varying cancellation and early check-out penalties; be sure to ask for details.
Danfords Hotel and Marina, 25 East Broadway, Port Jefferson, NY 11777, 1-800-332-6367; www.danfords.com. Rates are US\$149.95 per night, per room. Amenities include complimentary high-speed WiFi throughout the property, fitness center, on-site business center, on-site restaurant Wave Seafood Kitchen, salon and spa on-site, and parking. This property is located approximately 5 miles (9 minutes) driving distance from the campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at this rate is February 3, 2016.
The Hilton Garden Inn Stony Brook, 1 Circle Road, Stony Brook, New York, 11794, 631-941-2980; www.hiltongardeninn3.hilton.com/en/hotels/new-york/hilton-garden-inn-stony-brook-ISPSBGI/index.html Rates are US\$159 per night for a single or double occupancy deluxe room. Amenities include complimentary high-speed Wi-Fi, exercise room, on-site business center, indoor pool, on-site restaurant, and parking. This property is located on campus, across from Stony Brook University Hospital. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at this rate is February 17, 2016.
Holiday Inn Express Stony Brook—Long Island, 3131 Nesconset Highway, Centereach, NY 11720; 631-471-8000; www.stonybrookny.hiexpress.com/. Rates are US\$129 per night for single/double occupancy. Amenities include complimentary hot breakfast, complimentary high-speed Wi-Fi, microwave and refrigerator, fitness center, on-site business center, indoor heated pool, game room, outdoor playground, and parking. This property offers complimentary shuttle service based upon availability (between 8:00 am –9:00 pm) to Islip/MacArthur Airport, Stony Brook University, Port Jefferson Ferry and Stony Brook Train Station. This property is located approximately 3 miles (5 minutes) driving distance from the campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at this rate is February 18, 2016.
Residence Inn by Marriott, 25 Middle Avenue, Holtsville, New York, 11742; 631-475-9500; www.marriott.com/hotels/travel/isphv-residence-inn-long-island-holtsville/. Please reference the group code AMSC. Rates are US\$126 per night for single/double occupancy in a studio suite or US\$131 for single/double occupancy in a one bedroom suite. Amenities include complimentary hot breakfast, complimentary high-speed Wi-Fi, fully equipped kitchen, exercise room, tennis, volleyball, and basketball courts, on-site business center, indoor heated pool, and parking. This property is pet friendly. This property is located approximately 9 miles (12 minutes) driving distance from the campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at this rate is February 22, 2016.
On Campus: Campus dining options will include two cafeteria/dining halls which will be open for breakfast and lunch during the meeting. These halls are located in the Student Activity Center and Wang Center.
Off Campus: Quite nearby to campus are two other options:
Green Cactus, located next to LIRR station, serving fresh Mexican fare: www.greencactusgrill.com
Curry Club, 10 Woods Corner Road, Setauket- East Setauket, NY (approx. 15-20 min walk, or a short drive) serving Indian fare; www.curryclubeastsetauket.com
There are many dining choices for dining in nearby Port Jefferson, which is located approximately 5 miles from campus or a 10 minute drive away by car.
Some options include:
C'est Cheese, American cuisine focusing on artisanal cheese, craft beers and boutique wines, serving lunch and dinner, 216B Main Street, Port Jefferson, NY, 631-403-4944; www.cestcheesepj.com
Old Fields Restaurant, steaks and burgers, serving lunch and dinner, 318 Wynn Lane, Port Jefferson, NY, (631) 331-9200; www.of1956.com
Salsa Salsa, Mexican cuisine serving lunch and dinner; 142 Main Street, Port Jefferson, NY, 11777, 631-473-9700; www.salsasalsa.net
Tiger Lily Cafe, vegetarian cuisine, serving breakfast, lunch, and dinner, 156 E. Main Street, Port Jefferson, NY, 631-476-7080; www.tigerlilycafe.com
Toast Coffeehouse, innovative American cuisine, 242 E. Main Street, Port Jefferson, NY, 631-331-6860; toastcoffeehouse.com
More information on restaurants and local attractions in the Stony Brook area can be found at www.discoverlongisland.com
Registration and Meeting Information
Advance Registration for this meeting is now closed. If you have already registered, please pick up your badge and program at the on-site registration desk. 100% refunds will be issued for any advance registrations cancelled by Saturday, March 19. After that date, no refunds will be issued.
On-site Information and Registration
The registration desk will be located in the lobby of the Simons Center for Geometry and Physics. The AMS book exhibit and coffee service will be in the Math Tower, Room S240. The Invited Addresses will be held in the Simons Center Auditorium, Room 103. All Special Sessions and Contributed Paper Sessions will take place in Frey Hall. For further information on building locations, a campus map is available at www.stonybrook.edu/sb/maps.shtml
The registration desk will be open on Saturday, March 19, 7:30 am–4:00 pm and Sunday, March 20, 8:00 am–12:00 pm. Fees are US\$57 for AMS members, US\$80 for nonmembers, and US\$5 for students, unemployed mathematicians, and emeritus members. Fees are payable on-site via cash, check, or credit card.
Book Sales: Stop by the on-site AMS bookstore and review the newest titles from the AMS, enjoy up to 25% off all AMS publications, or take home an AMS t-shirt!
Complimentary Coffee will be served courtesy of AMS Membership Services.
AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you wish to discuss with the AMS, please stop by the book exhibit.
Film Screening: Stony Brook University will be hosting a screening of the documentary film, Discrete Charm of Geometry on Friday evening in the Simons Center for Geometry and Physics at Stony Brook at 6:00 pm. Information about the film can be found at www.discretization.de/en/news/2015/08/21/discrete-charm-geometry, and additional details about the screening will be posted on the AMS meetings website when they are available.
It is the goal of the AMS to ensure that its conferences are accessible to all, regardless of disability. The AMS will strive, unless it is not practicable, to choose venues that are fully accessible to the physically handicapped.
If special needs accommodations are necessary in order for you to participate in an AMS Sectional Meeting, please communicate your needs in advance to the AMS Meetings Department by:
- Registering early for the meeting
- Checking the appropriate box on the registration form, and
- Sending an email request to the AMS Meetings Department at firstname.lastname@example.org or email@example.com.
AMS Policy on a Welcoming Environment
The AMS strives to ensure that participants in its activities enjoy a welcoming environment. In all its activities, the AMS seeks to foster an atmosphere that encourages the free expression and exchange of ideas. The AMS supports equality of opportunity and treatment for all participants, regardless of gender, gender identity, or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, or veteran status.
Local Information and Maps
This meeting will take place on the main campus of Stony Brook University (State University of New York at Stony Brook). A campus map can be found at www.stonybrook.edu/sb/maps.shtml. Information about the Stony Brook Mathematics Department and Institute for Mathematical Sciences can be found at www.math.stonybrook.edu/. Please watch this page for updates about the meeting. Please visit the Stony Brook University website at www.stonybrook.edu for additional information on the campus.
There is a large parking lot next to Earth and Space Sciences (ESS) It can be viewed at square B4 on the map located at www.stonybrook.edu/sb/map/newmap.pdf). It is free and open to the public on Saturday and Sunday.
Stony Brook University is situated on the north shore of Long Island in southeastern New York. It is located 60 miles east of New York City.
By Air: Long Island's Islip-MacArthur Airport is 16 miles from the campus and is serviced by direct flights by major airlines and commuter lines. Taxi service is available to travel to the Ronkonkoma station of the Long Island Railroad (LIRR). Travel on the LIRR (Port Jefferson line) to arrive on campus. Additional information about ground transportation options can be found at www.macarthurairport.com.
New York City Area Airports (JFK, LaGuardia and Newark-Liberty) are 50 miles to the west.
From Kennedy Airport, you can take the AirTrain to Jamaica Station and transfer to the LIRR for the train to Stony Brook (Port Jefferson line). Additional information about ground transportation options can be found at www.panynj.gov/airports/jfk.html.
From LaGuardia Airport, you can take the NYC subway to Jamaica Station and transfer to the LIRR for the train to Stony Brook (Port Jefferson line). Additional information about ground transportation options can be found at www.panynj.gov/airports/laguardia.html.
From Newark Airport, you may take the AirTrain to Newark's train station and transfer to Amtrak to travel to Penn station where you can then transfer to the LIRR for the train to Stony Brook (Port Jefferson line). Additional information about ground transportation options can be found at www.panynj.gov/airports/newark-liberty.html.
By Train: Travel by Amtrak into Penn Station or Grand Central Station in Manhattan. Transfer to the Long Island Railroad's Port Jefferson line to Stony Brook. The LIRR station is at the north end of the campus; bus service to the central campus is provided. Trains to and from Penn generally require transfers at Jamaica or Huntington. Hicksville is also a transfer point on some lines. For more infomation on train travel on Amtrak please visit www.amtrak.com LIRR's Stony Brook station is located on campus, less than a 10-min. walk from the Math Tower. For more information on fares and schedules for the LIRR please visit www.mta.info/lirr.
By Bus: New York City is serviced by all major bus lines. Most buses will arrive at the Port Authority Bus Terminal. Once there visitors can transfer to local bus routes. For information about the Port Authority Bus Terminal, please visit www.panynj.gov/bus-terminals/port-authority-bus-terminal.html. Additionally, 7Bus provides daily round-trip transport between the Stony Brook campus and the Lower East Side of Manhattan and Rego Park, Queens. For more information, visit the 7Bus website at 7bus.com .
From New York City: Take the Long Island Expressway (LIE, I-495) eastbound from the Queens Midtown Tunnel in Manhattan or the Throgs Neck Bridge or Whitestone Bridge in Queens to exit 62, and follow Nicolls Road (Route 97) north for 9 miles. The main entrance to the University is on the left.
From Islip-MacArthur Airport: Exit the airport and turn left onto Veterans Memorial Highway (Route 454 West). Merge onto Sunrise Highway (Route 27) and take the second exit onto Nicolls Road. Drive north for 12 miles. The main entrance to the University is on the left.
For alternate driving directions using other routes via GPS, enter the address "100 Nicolls Road, Stony Brook, NY 11790."
Hertz is the official car rental company for the meeting. To make a reservation accessing our special meeting rates online at www.hertz.com, click on the box "I have a discount", and type in our convention number (CV): CV#04N30006. You can also call Hertz directly at 800-654-2240 (US and Canada) or 1-405-749-4434 (other countries). At the time of reservation, the meeting rates will be automatically compared to other Hertz rates and you will be quoted the best comparable rate available.
For directions to campus, inquire at your rental car counter.
Walking, biking and personal cars are recommended to get around campus and Stony Brook.
Bus and Train Service: Public transportation options to travel to and from the Stony Brook Campus include bus via the Suffolk County Public Bus System and train travel via the LIRR. Information on public transportation options can be found at www.mta.info/lirr (LIRR information) and www.sct-bus.org (Suffolk County bus).
The average high temperature for March is approximately 50 degrees Fahrenheit and the average low is approximately 35 degrees Fahrenheit. Visitors should be prepared for inclement weather and check weather forecasts in advance of their arrival.
Attendees and speakers are encouraged to tweet about the meeting using the #AMSmtg.
Information for International Participants
Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the US found at travel.state.gov/content/visas/english.html and travel.state.gov/content/visas/english/general/all-visa-categories.html. If you need a preliminary conference invitation in order to secure a visa, please send your request to firstname.lastname@example.org.
If you discover you do need a visa, the National Academies website (see above) provides these tips for successful visa applications:
* Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following:
- family ties in home country or country of legal permanent residence
- property ownership
- bank accounts
- employment contract or statement from employer stating that the position will continue when the employee returns;
* Visa applications are more likely to be successful if done in a visitor’s home country than in a third country;
* Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application;
* Include a letter of invitation from the meeting organizer or the US host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered;
* If travel plans will depend on early approval of the visa application, specify this at the time of the application;
* Provide proof of professional scientific and/or educational status (students should provide a university transcript).
This list is not to be considered complete. Please visit the websites above for the most up-to-date information.