AMS Sectional Meeting Registration/Housing/Etc. Information
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Spring Southeastern Sectional Meeting
Vanderbilt University, Nashville, TN
April 14-15, 2018 (Saturday - Sunday)
Associate secretaries: Brian D. Boe, AMS email@example.com
Participants should make their own arrangements directly with the hotel of their choice. Special discounted rates were negotiated with the hotels listed below. Rates quoted do not include state and local tax (15.25%) and occupancy tax (\$2.50 per room per night). Participants must state that they are with the American Mathematical Society (AMS) Meeting at Vanderbilt University to receive the discounted rate. The AMS is not responsible for rate changes or for the quality of the accommodations. Hotels have varying cancellation and early checkout penalties; be sure to ask for details.
Homewood Suites by Hilton Nashville Vanderbilt (.3 miles from Buttrick Hall on campus), 2400 West End Ave., Nashville, TN 37212; Tel. 615-340-8000; Click here to book. Rates are US\$229 per night for a studio suite with one king bed. Rate includes complimentary hot breakfast and Wi-Fi. Self-Parking is US\$25 per night. Homewood Suites offers complimentary shuttle service within 2 miles of the hotel on a first come, first serve basis. The deadline for reservations at this rate is March 13, 2018.
Holiday Inn Nashville Vanderbilt (.6 miles from Buttrick Hall on campus), 2613 West End Ave., Nashville, TN 37203; Tel 615-327-4707; Click here to book. Rates are US\$179 per night for a guest room with one king bed or two queen beds. This rate includes free Wi-Fi. Parking at the Holiday Inn Nashville Vanderbilt is US\$22 per day for self-parking and US\$25 per day for valet. The deadline for reservations at this rate is February 27, 2018.
Hilton Garden Inn Nashville/Vanderbilt (1.1 miles from Buttrick Hall on campus), 1715 Broadway, Nashville, TN 37203; Tel 615-369-5900; Click here to book. Rates are US\$199 for a room with a king bed. The Hilton Garden Inn offers complimentary local shuttle service and free Wi-Fi. A discounted self parking rate of \$18 per night is available to guests attending the AMS sectional meeting at Vanderbilt. Valet parking is US\$29 per night. The deadline for reservations at this rate is March 13, 2018.
Home 2 Suites by Hilton Nashville (1.2 miles from Buttrick Hall on campus), 1800 Division Street, Nashville, TN 37203; 615-254-2170; Click here to book. Rates are US\$189 per night for a studio suite with a queen bed. Rates include complimentary breakfast and Wi-Fi. The special rate for self parking at Home 2 Suites is US\$14 per night. The deadline for reservations at this rate is March 13, 2018
On Campus: There are many dining options on campus within walking distance of the meeting. The hours of the on-campus restaurants vary on the weekends. Please see a complete listing here: campusdining.vanderbilt.edu/locations/
Off Campus: Nashville offers many dining options of all types of cuisine. There several coffee shops and restaurants within a few blocks of Buttrick Hall and Stevenson Center. For more information on dining throughout Nashville, please visit, www.visitmusiccity.com/visitors/food. And for more information on visiting Nashville in general, please visit www.visitmusiccity.com/Visitors.
Some of the nearby off-campus dining options include:
- Bruegger’s Bagels, 422 21st Ave S; brueggers.com
- Panera, 406 21st Ave S; panerabread.com
- San Antonio Taco Co, 416 21st Ave S; thesatco.com
- Starbucks, 402 21st Ave S; starbucks.com
- Mello Mushroom, 212 21st Ave S; mellowmushroom.com
- South Street Restaurant, 907 20th Ave S; southstreetnash.com
- Le Sel, 1922 Adelicia St; leselnashville.com
- Union Common, 1929 Broadway; unioncommon.com
- Ruth’s Chris Steakhouse, 2100 West End Ave; ruthschris.com
- Tavern, 1904 Broadway; mstreetnashville.com
Registration and Meeting Information
Advance Registration: Advance registration for this meeting is now over. Participants may cancel registrations made in advance by e-mailing firstname.lastname@example.org. 100% refunds will be issued for any advance registrations cancelled by Saturday, April 14, 2018. After this date, no refunds will be issued.
If you have registered in advance, your badge and program will be ready for pickup when you arrive at the meeting; simply go to the registration desk (see below) at the hours indicated. It is helpful if you bring a copy of your receipt.
On-site Information and Registration: The registration desk, AMS book exhibit and coffee service will be located in the lobby on the ground level of Buttrick Hall. Special Sessions and Contributed Paper Sessions will take place in Buttrick Hall and Stevenson Center, Building 1, and the Invited Addresses will take place in Stevenson Center, Building 4, Room 309. For information on building locations, a campus map is available at www.vanderbilt.edu//map/location-category/academic/. A map of Stevenson Center can be found at www.vanderbilt.edu/chemistry/location.php. All of the Stevenson Center buildings are connected underground.
The registration desk will be open on Saturday, April 14, 7:30 am–4:00 pm and Sunday, April 15, 8:00 am–12:00 pm. Fees are US\$61 for AMS members, US\$90 for nonmembers, and US\$10 for students, unemployed mathematicians, and emeritus members. Fees are payable on-site via cash, check, or credit card.
Wi-Fi: Attendees can use Vanderbilt's unsecured "vummiv" network (no password required).
Book Sales: Stop by the on-site AMS bookstore to review the newest publications and take advantage of exhibit discounts and free shipping on all on-site orders! AMS members receive 40% off list price. Nonmembers receive a 25% discount.
Membership Activities: Join us for appetizers at our Welcome Reception on Friday, April 13, 5:00–7:00 pm in the Music Square Room at the Hilton Garden Inn, 1715 Broadway, Nashville, TN. Please sign up for this event, at no charge, on the meeting registration form. The deadline to sign up for this reception will be Tuesday, April 10, 2018.
During the meeting, stop by the AMS Membership Exhibit to learn about the benefits of AMS Membership. Members receive free shipping on purchases all year long and additional discounts on books purchased at meetings, subscriptions to Notices and Bulletin, discounted registration for world-class meetings and conferences, and more!
Complimentary Refreshments will be served courtesy of the AMS Membership Department.
AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you wish to discuss with the AMS, please stop by the book exhibit.
Erdős Memorial Lecture
The Erdős Memorial Lecture Lecture will be given by Andrea Bertozzi, University of California, Los Angeles. The title of her talk is Geometric graph-based methods for high dimensional data. The lecture will be given on Saturday, April 14th.
There will be a reception hosted by Vanderbilt University Department of Mathematics following the Erdos Memorial Lecture.
It is the goal of the AMS to ensure that its conferences are accessible to all, regardless of disability. The AMS will strive, unless it is not practicable, to choose venues that are fully accessible to the physically handicapped.
If special needs accommodations are necessary in order for you to participate in an AMS Sectional Meeting, please communicate your needs in advance to the AMS Meetings Department by:
- - Registering early for the meeting
- - Checking the appropriate box on the registration form, and
- - Sending an email request to the AMS Meetings Department at email@example.com or firstname.lastname@example.org
AMS Policy on a Welcoming Environment
The AMS strives to ensure that participants in its activities enjoy a welcoming environment. In all its activities, the AMS seeks to foster an atmosphere that encourages the free expression and exchange of ideas. The AMS supports equality of opportunity and treatment for all participants, regardless of gender, gender identity, or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, or veteran status.
Local Information and Maps
This meeting will take place at Vanderbilt University in Nashville, TN. A campus map can be found at www.vanderbilt.edu//map/location-category/academic/. Information about the Vanderbilt University Department of Mathematics can be found at as.vanderbilt.edu/math/. Please visit the Vanderbilt University website at www.vanderbilt.edu/.
Please watch the this website for additional information on this meeting.
The public parking closest to Buttrick Hall and Stevenson Center is Wesley Place Parking, which is located at the corner of 21st Avenue S and Scarrit Place. The map of visitor parking can be found at cpc-fis.vanderbilt.edu/pdf/VisitorCampusMap.pdf.
Vanderbilt University is located in Nashville, Tennessee.
By Air: The Nashville International Aiport is located at One Terminal Drive, Nashville, Tennessee, 37214. Tel: (615) 275-1675 Website: www.flynashville.com. Nashville International Aiport is approximately a 12 mile drive from the meeting at Vanderbilt University.
The cost for an Uber from the aiport to the meeting is approximately US$25–$35 each way.
To drive from the Nashville International Airport to the meeting at Vanderbilt University:
Directions from the airport to Wesley Place parking garage:
Take I-40 West toward Nashville. Follow the signs for I-24 West/I-40 West, then I-65 South/I-40 West. Exit at Broadway. At the base of the ramp, go straight through the traffic light at McGavock Street, and turn left onto Broadway. Stay left. Continue on Broadway to 16th Avenue, where the road splits. Veer left onto Broadway. Broadway will become 21st Avenue South. As you pass the traffic light at Grand Avenue, the Vanderbilt main campus will be on your right. Turn left at Scarritt Place (first traffic light after Grand Avenue). The entrance to the Wesley Place parking garage will be on your right, 1/2 block past the intersection. Public parking spaces are 52–170. cpc-fis.vanderbilt.edu/pdf/VisitorCampusMap.pdf.
By Train: Amtrak does not have a train station in Nashville. One can take a Greyhound bus from Nashville to the Memphis Amtrak station. Please contact Amtrack at Tel: 800-USA-RAIL, website: www.amtrak.com
By Bus: The Greyhound Bus station located at 709 5th Ave S, Nashville, TN 37203 is about 2.5 miles from the meeting at Vanderbilt University. Please contact Greyhound at: 1-800-231-2222; or on the web at: www.greyhound.com.
Getting to Vanderbilt University via the Interstates
From the north: Take I-65 to I-40 west and then look for I-40 east to exit 209B. Turn right on Broadway. Continue on Broadway to 16th Avenue, where the road splits. Veer left onto Broadway. Broadway will become 21st Avenue South. As you pass the traffic light at Grand Avenue, the Vanderbilt main campus will be on your right. Turn left at Scarritt Place (first traffic light after Grand Avenue). The entrance to the Wesley Place parking garage will be on your right, 1/2 block past the intersection. Public parking spaces are 52–170. cpc-fis.vanderbilt.edu/pdf/VisitorCampusMap.pdf.
From the east or south: Take I-40 west to exit 209A. Turn left on Broadway. Continue on Broadway to 16th Avenue, where the road splits. Veer left onto Broadway. Broadway will become 21st Avenue South. As you pass the traffic light at Grand Avenue, the Vanderbilt main campus will be on your right. Turn left at Scarritt Place (first traffic light after Grand Avenue). The entrance to the Wesley Place parking garage will be on your right, 1/2 block past the intersection. Public parking spaces are 52–170. cpc-fis.vanderbilt.edu/pdf/VisitorCampusMap.pdf
From the west: Take I-40 east to exit 209B. Turn right on Broadway (US 70S). Continue on Broadway to 16th Avenue, where the road splits. Veer left onto Broadway. Broadway will become 21st Avenue South. As you pass the traffic light at Grand Avenue, the Vanderbilt main campus will be on your right. Turn left at Scarritt Place (first traffic light after Grand Avenue). The entrance to the Wesley Place parking garage will be on your right, 1/2 block past the intersection. Public parking spaces are 52–170. cpc-fis.vanderbilt.edu/pdf/VisitorCampusMap.pdf
Vanderbilt University is located a mile and a half southwest of downtown Nashville and is approximately 4 hours from Atlanta, 3 hours from Birmingham, 2 1/2 hours from Knoxville, 3 hours from Louisville, and 3 hours from Memphis.
Car Rental: Hertz is the official car rental company for the meeting. To make a reservation accessing our special meeting rates online at www.hertz.com, click on the box “Enter a discount or promo code”, and type in our convention number (CV): CV#04N30008. You can also call Hertz directly at 800-654-2240 (US and Canada) or 1-405-749-4434 (other countries). At the time of reservation, the meeting rates will be automatically compared to other Hertz rates and you will be quoted the best comparable rate available.
For directions to campus, inquire at your rental car counter.
Nashville and Vanderbilt University are serviced by MTA bus service. Please find information including schedules and maps on the website: www.nashvillemta.org/Nashville-MTA-Maps-and-Schedules.asp.
Weather in April in Nashville is typically mild. Visitors should be prepared for inclement weather and check weather forecasts in advance of their arrival.
Attendees and speakers are encouraged to tweet about the meeting using the hashtag #AMSmtg.
Information for International Participants
Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the US found at travel.state.gov/content/travel/en.html. If you need a preliminary conference invitation in order to secure a visa, please send your request to email@example.com.
If you discover you do need a visa, the National Academies website (see above) provides these tips for successful visa applications:
- Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following:
- family ties in home country or country of legal permanent residence
- property ownership
- bank accounts
- employment contract or statement from employer stating that the position will continue when the employee returns;
- Visa applications are more likely to be successful if done in a visitor's home country than in a third country;
- Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application;
- Include a letter of invitation from the meeting organizer or the US host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered;
- If travel plans will depend on early approval of the visa application, specify this at the time of the application;
- Provide proof of professional scientific and/or educational status (students should provide a university transcript).
- This list is not to be considered complete. Please visit the websites above for the most up-to-date information.