AMS Sectional Meeting Registration/Housing/Etc. Information
Program | Deadlines | Inquiries: email@example.com
Photograph courtesy of University Relations, University of Arkansas
Fall Southeastern Sectional Meeting
University of Arkansas, Fayetteville, AR
November 3-4, 2018 (Saturday - Sunday)
Associate secretary: Brian D. Boe, AMS firstname.lastname@example.org
Advance Registration is Closed
Participants should make their own arrangements directly with the hotel of their choice. Special discounted rates were negotiated with the hotels listed below. Rates quoted do not include a 13.75% occupancy tax. Participants must state that they are with the American Mathematical Society (AMS) Meeting at the University of Arkansas/ AMS Fall Southeastern Sectional Meeting to receive the discounted rate. The AMS is not responsible for rate changes or for the quality of the accommodations. Hotels have varying cancellation and early checkout penalties; be sure to ask for details.
Inn at Carnall Hall (.5 miles from Champions Hall on campus), 465 Arkansas Avenue, Fayetteville, AR 72701; (479) 582-0400. Rates are US\$119 per night for a room with a king bed, and US\$149 per night for a room with two queen beds. To make a reservation online, please use this booking link. The Inn at Carnall Hall offers complimentary high speed Wi-Fi and parking for guests of the hotel. Guests also receive access to the University of Arkansas fitness center. Ella’s Table, the on-site restaurant, is open for breakfast, lunch (Monday-Friday, only) and dinner. The hotel’s Lambeth Lounge is open every evening. The deadline for reservations at this rate is October 5, 2018.
The Chancellor Hotel (.9 miles from Champions Hall on campus), 70 N. East Avenue, Fayetteville, AR 72703; (479) 442-5555. Rates are US\$139.00 for all room types. To make a reservation online, please either use this booking link or go to reservations on the hotel website, choose "Group Attendee" under "Add code", and type "AMS." The Chancellor Hotel offers complimentary Wi-Fi in all guest rooms and public spaces as well as a complimentary shuttle within the Fayetteville area. Valet parking is US\$10 per day and garage parking is US\$4 per day. The Chancellor Hotel also has an indoor/outdoor pool and fitness facilities for their guests. 6494 Bistro and Lounge, the hotel’s on-site casual dining, is open for breakfast, lunch and dinner. The deadline for reservations at this rate is October 3, 2018.
Candlewood Suites (1.7 miles from Champions Hall on campus), 2270 W Martin Luther King, Jr. Boulevard, Fayetteville, AR 72701; (479) 856-6262. Rates are US\$81 for a room with one queen bed; US\$86 for a room with two double beds; US\$86 for a room with one king bed; US\$100 for a suite with one queen bed; and US\$105 for a suite with one king bed. Please note: there is a 7-day cancellation policy at Candlewood Suites. The hotel’s amenities include complimentary wireless internet service, a fitness center and a 24-hour business center. The deadline for reservations at this rate is October 2, 2018.
Staybridge Suites (1.8 miles from Champions Hall on campus), 1577 West 15th Street, Fayetteville, AR 72701; (479) 695-2400. Rates are US\$112 for a room with a queen bed and US\$125 for a room with two double beds. To make a reservation online, please use this booking link. Amenities offered at Staybridge Suites include complimentary Wi-Fi, complimentary hot breakfast buffet, fitness room and complimentary laundry facilities. The deadline for reservations at this rate is October 18, 2018.
Econo Lodge (1.9 miles from Champions Hall on campus), 1000 S. Futrall Drive, Fayettevile, AR 72701; (479) 442-3041. Rates are US\$69 per night for a room with two queen beds and US\$65 for a room with one king or one queen bed. Please note: there is a 7-day cancellation policy at the Econo Lodge. The hotel’s amenities include complimentary Wi-Fi and complimentary continental breakfast, as well as free parking for guests. The deadline for reservations at this rate is October 2, 2018.
Please beware of aggressive housing bureaus that target potential attendees of a meeting. They are sometimes called “room poachers” or “room-block pirates” and these companies generally position themselves as a meeting’s housing bureau, convincing attendees to unknowingly book outside the official room block. They call people who they think will more likely than not attend a meeting and lure them with room rates that are significantly less than the published group rate—for a limited time only. And people who find this offer tempting may hand over their credit card data, believing they have scored a great rate and their housing is a done deal. Unfortunately, this often turns out to be the start of a long, costly nightmare.
These housing bureaus are not affiliated with the American Mathematical Society or any of its meetings, in any way. The AMS would never call anyone to solicit reservations for a meeting. The only way to book a room at a rate negotiated for an AMS Sectional Meeting is through AMS Sectional Meetings pages. The AMS cannot be responsible for any damages incurred as a result of hotel bookings made with unofficial housing bureaus.
On Campus: There are many dining options on campus within walking distance of the meeting. The hours of the on-campus restaurants vary on the weekends. Please see a complete listing here: https://www.dineoncampus.com/razorbacks/campus-dining-map.
Off Campus: Fayetteville offers many dining options of all types of cuisine. Dickson Street which runs through campus, is famous for its restaurants, bars and grills. For more information on dining throughout Fayetteville, please visit http://www.experiencefayetteville.com/eat. And for more information on visiting Fayetteville in general please visit http://www.experiencefayetteville.com/.
Some of the nearby off-campus dining options include:
A Taste of Thai, 31 East Center Street, #100.
Petra Cafe, 31 East Center Street, #101.
Vetro, 17 East Center Street.
Hugo’s, 2 1/2 North Block Avenue.
Hammontree’s, 326 Northwest Avenue, #8.
Emelia’s Kitchen, 309 West Dickson Street.
Wasabi, 313 West Dickson Street, #105.
US Pizza, 202 West Dickson Street.
Registration and Meeting Information
Registration: Advance registration for this meeting is now over. You may register at the meeting. Fees are US\$63 for AMS members, US\$95 for nonmembers, and US\$10 for students, unemployed mathematicians, and emeritus members. Fees are payable with cash, check or credit card.
Participants may cancel registrations made in advance by e-mailing email@example.com. 100% refunds will be issued for any advance registrations cancelled by Saturday, November 3, 2018. After this date, no refunds will be issued.
If you have registered in advance, your badge and program will be ready for pickup when you arrive at the meeting; simply go to the registration desk (see location below) when it is open. It is helpful if you bring a copy of your receipt.
The registration desk will be open on Saturday, November 3, 7:30 am to 4:00 pm and Sunday, November 4, 8:00 am to 12:00 pm.
On-site Information and Registration: The registration desk, AMS book exhibit, and coffee service will be located in the 3rd floor lobby of Champions Hall. The Invited Addresses will be held in Gearhart Hall, Room 0026. Special Sessions and Contributed Paper Sessions will take place in classrooms in Science Engineering Hall. For additional information on building locations and a printable campus map, visit https://campusmaps.uark.edu/?pnl_disp=Y
Book Sales: Stop by the on site AMS bookstore to review the newest publications and take advantage of exhibit discounts and free shipping on all on site orders! AMS and MAA members receive 40% off list price. Nonmembers receive a 25% discount. Not a member? Ask a representative about the benefits of AMS membership.
AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you wish to discuss with the AMS, please stop by the book exhibit.
Membership Activities: During the meeting, stop by the AMS Membership Exhibit to learn about the benefits of AMS Membership. Members receive free shipping on purchases all year long and additional discounts on books purchased at meetings, subscriptions to Notices and Bulletin, discounted registration for world-class meetings and conferences, and more!
Complimentary Refreshments will be served courtesy in part by the AMS Membership Department.
It is the goal of the AMS to ensure that its conferences are accessible to all, regardless of disability. The AMS will strive, unless it is not practicable, to choose venues that are fully accessible to the physically handicapped.
If special needs accommodations are necessary in order for you to participate in an AMS Sectional Meeting, please communicate your needs in advance to the AMS Meetings Department by:
- Registering early for the meeting
- Checking the appropriate box on the registration form, and
- Sending an email request to the AMS Meetings Department at firstname.lastname@example.org or email@example.com.
AMS Policy on a Welcoming Environment
The AMS strives to ensure that participants in its activities enjoy a welcoming environment. In all its activities, the AMS seeks to foster an atmosphere that encourages the free expression and exchange of ideas. The AMS supports equality of opportunity and treatment for all participants, regardless of gender, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, or veteran status.
Harassment is a form of misconduct that undermines the integrity of AMS activities and mission.
The AMS will make every effort to maintain an environment that is free of harassment, even though it does not control the behavior of third parties. A commitment to a welcoming environment is expected of all attendees at AMS activities, including mathematicians, students, guests, staff, contractors and exhibitors, and participants in scientific sessions and social events. To this end, the AMS will include a statement concerning its expectations towards maintaining a welcoming environment in registration materials for all its meetings, and has put in place a mechanism for reporting violations. Violations may be reported confidentially and anonymously to 855-282-5703 or at www.mathsociety.ethicspoint.com. The reporting mechanism ensures the respect of privacy while alerting the AMS to the situation. Violations may also be brought to the attention of the coordinator for the meeting (who is usually at the meeting registration desk), and that person can provide advice about how to proceed.
For AMS policy statements concerning discrimination and harassment, see the AMS Anti-Harassment Policy.
Questions about this welcoming environment policy should be directed to the AMS Secretary.
Local Information and Maps
This sectional will take place on the Main Campus of the University of Arkansas in Fayetteville, Arkansas. A campus map can be found at https://campusmaps.uark.edu/?pnl_disp=Y. Information about the University of Arkansas Department of Mathematical Sciences can be found at https://fulbright.uark.edu/departments/math. For additional information about the University please visit the University of Arkansas website at https://www.uark.edu.
The meeting will occupy space in Science Engineering Hall, Gearhart Hall, and Champions Hall. A campus map for the University of Arkansas can be found here, campusmaps.uark.edu/?pnl_disp=Y.
Parking is available at the Harmon Garage (847 Williams Street) just a few blocks away from Champion Hall, Gearhart Hall, and Science Engineering Hall. A map showing the location of Harmon Garage can be found here. The cost for parking is \$16 per day.
The University of Arkansas in Fayetteville, Arkansas.
Northwest Arkansas Regional Airport (XNA) is the closest airport to the University of Arkansas. Northwest Arkansas Regional Aiprort is located approximately 30 miles from the University.
Rental cars are available at XNA. A complete listing can be found at www.flyxna.com/getting-around/rental-cars. Taxi, limousine and shuttle services are also available at the airport. For a complete listing, please visit http://www.flyxna.com/getting-around/buses-shuttles-taxis/. For more information, please visit the Northwest Arkansas Regional Airport website: www.flyxna.com.
To drive from the Northwest Arkansas Regional Airport to the meeting at the University of Arkansas:
Upon leaving the airport, turn left onto Tower Drive and then turn right onto Regional Avenue. Then turn left onto Airport Boulevard, and turn left onto AR-265/Healing Spring Road. In 3.8 miles, turn right onto AR-112/AR-264/North Main Street. Turn left onto AR-264/East Lowell Avenue. Take ramp right for 1-49 South toward Fayettevilee/Springdale and follow for 11.6 miles. At Exit 66, take ramp right for AR-112 South toward Fayetteville and then, turn right onto AR-112/North Garland Avenue/North Highway 112. Bear right onto North Garland Avenue, and then turn left onto West Dickson Street. Then turn right onto North Duncan Avenue and your destination is on the right. 201 North Duncan Avenue (Harmon Garage, parking lot on campus near the meeting).
By Train: Amtrak does not have a train station in Fayetteville. One can take a Greyhound bus from the Little Rock Amtrak Station to the Fayettville Greyhound Station. Please contact Amtrak at Tel: 800-USA-RAIL, website: www.amtrak.com.
By Bus: The Greyhound Bus station, located at 3075 West Wedington Drive, Fayetteville, AR 72704, is located about 2.5 miles from the meeting at the University of Arkansas. Please contact Greyhound Tel: 1-800-231-2222; Website: www.greyhound.com.
By Car: All driving directions will end at the Harmon Parking Garage on the campus of the University of Arkansas.
From the north: Take I-49 South toward Fayetteville. At exit 66, take ramp right for AR-112 South toward Fayetteville, and then turn right onto AR-112/ North Garland Ave/N Highway 112. Bear right onto North Garland Avenue, and then turn left onto West Dickson Street. Then turn right onto North Duncan Avenue, and your destination is on the right: 201 North Duncan Avenue (Harmon Garage, parking lot on campus near the meeting).
From the south: Take I-49 North toward Fayetteville for 40 miles. At exit 60, take ramp right for AR-265 toward Fayetteville Executive Airport. Turn right onto AR-265/South Cato Springs Road, and then keep straight onto South Razorback Road. Keep straight onto AR-16, and then turn right onto West Indian Trail. Turn left onto South Paris Avenue/South Stadium Drive. The road name changes to South Virginia Avenue. Turn right onto South California Boulevard/West Clinton Drive. The road name changes to West Center Street. Then turn right onto North Duncan Avenue, and your destination is on the right: 201 North Duncan Avenue (Harmon Garage, parking lot on campus near the meeting).
From the east: Take US-412 West to AR-45. Stay on AR-45West for 18.6 miles. Turn right onto US-71 BR/North College Avenue and then immediately turn left onto East Lafayette Street. The road name changes to West Lafayette Street. Turn left onto North Gregg Avenue, and then turn right onto West Dickson Street. Then turn left onto North Duncan Avenue, and your destination is on the right: 201 North Duncan Avenue (Harmon Garage, parking lot on campus near the meeting).
From the west: Take US-412 East. Bear right onto AR-16 SPUR / East Kenwood Street and then turn right onto AR-16/Progress Avenue. Keep straight onto AR-112 SPUR/AR-16, and then turn right onto AR-112/North Garland Avenue. Bear right onto North Garland Avenue, and then turn left onto West Dickson Street. Then turn right onto North Duncan Avenue, and your destination is on the right: 201 North Duncan Avenue (Harmon Garage, parking lot on campus near the meeting).
Car Rental: Hertz is the official car rental company for the meeting. To make a reservation accessing our special meeting rates online at www.hertz.com, click on the words "Discount code” and type in our convention number (CV): 04N30008. You can also call Hertz directly at 800-654-2240 (US and Canada) or 405-749-4434 (other countries). At the time of your reservation, the meeting rates will be automatically compared to other Hertz rates and you will be quoted the best comparable rate available. Meeting rates include unlimited mileage and are subject to availability. Advance reservations are recommended, blackout dates may apply.
Taxi Service: Licensed, metered taxis are available in Fayetteville through Dynasty Taxi Service. Tel: 479-521-8294.
Both Lyft and Uber also operate in the Fayetteville area.
Bus Service: The University of Arkansas Razorback Transit System has several bus stops in the area of the meeting. Service is free. For a map and schedule, please visit: https://parking.uark.edu/transit-services/transit-operations/maps-and-schedules.php.
The average high temperature in Fayetteville for November is in the low 60s, Fahrenheit and the average low is in the upper 30s/lower 40s, Fahrenheit. Visitors should be prepared for inclement weather and check weather forecasts in advance of their arrival.
Attendees and speakers are encouraged to tweet about the meeting using the hashtag #AMSmtg.
Information for International Participants
Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the US found at travel.state.gov/content/travel/en.html. If you need a preliminary conference invitation in order to secure a visa, please send your request to firstname.lastname@example.org.
If you discover you do need a visa, the National Academies website (see above) provides these tips for successful visa applications:
1. Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following:
- family ties in home country or country of legal permanent residence;
- property ownership bank accounts; and
- employment contract or statement from employer stating that the position will continue when the employee returns.
2. Visa applications are more likely to be successful if done in a visitor’s home country than in a third country;
3. Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application;
4. Include a letter of invitation from the meeting organizer or the US host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered;
5. If travel plans will depend on early approval of the visa application, specify this at the time of the application;
6. Provide proof of professional scientific and/or educational status (students should provide a university transcript).
This list is not to be considered complete. Please visit the websites above for the most up-to-date information.
For inquries: email@example.com