AMS Sectional Meeting Registration/Housing/Etc. Information
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Fall Southeastern Sectional Meeting
University of Florida, Gainesville, FL
November 2-3, 2019 (Saturday - Sunday)
Associate secretary: Brian D. Boe, AMS firstname.lastname@example.org
Participants should make their own arrangements directly with the hotel of their choice. Special discounted rates were negotiated with the hotels listed below. Rates quoted do not include the Florida state hotel tax (11.5%), local taxes and hotel fees may apply. Participants must state that they are with the American Mathematical Society's (AMS) Fall Southeast Sectional Meeting to receive the discounted rate. The AMS is not responsible for rate changes or for the quality of the accommodations. Hotels have varying cancellation and early checkout penalties; be sure to ask for details.
AC Hotel Gainesville Downtown (.4 miles from Little Hall), 151 NW 14th Street, Gainesville, FL 32603; Tel. (352) 792-1151. Rates are US\$139 per night for all room types. To make a reservation online, please use this link . The AC Hotel offers complimentary WiFi and has a business center on property. This hotel also has a fitness center with a rooftop pool. Valet parking is available at the AC Hotel for US\$20 per night. The AC Kitchen serves a European-inspired breakfast each morning for US\$15.95 per person. The deadline for reservations at this rate is October 3, 2019. SOLD OUT
Home 2 Suites by Hilton (1.4 miles from Little Hall), 2115 SW 13th Street, Gainesville, FL 32608; Tel. (352) 372-1025. Rates are US\$149 per night for a suite with one queen bed and a sleeper sofa. Each suite features a kitchen that includes a refrigerator, microwave oven, dishwasher, flatware, microwavable cookware, coffee maker, and toaster. Induction burner cooktops are free to check-out at the front desk. To make a reservation online, please use this link. Home 2 Suites by Hilton offers complimentary hot breakfast and complimentary self parking. This property has a business center, complimentary WiFi in the guest rooms, and a fitness center with a saline swimming pool. The deadline for reservations at this rate is October 4, 2019.
Hilton University of Florida, Conference Center, Gainesville (2.8 miles from Little Hall), 1714 SW 34th Street, Gainesville, FL 32607; Tel. (352) 371-3600. Rates are US\$145 per night for a room with two queen beds or one king bed. To make a reservation online, please use this link . The room rate includes breakfast for one and complimentary WiFi in the guest rooms. The Hilton offers free parking, a business center, a fitness center, and a pool. The Hilton also has an on-site restaurant. The deadline for reservations at this rate is October 4, 2019.
Aloft Gainesville University Area (3.6 miles from Little Hall), 3743 Hull Road, Gainesville, FL 32607; (352) 378-1100. Rates are US\$209 per night for a room with a king bed. To make a reservation online, please use this link. The Aloft offers complimentary parking as well as free WiFi. This hotel has a fitness center with pool and a business center. The deadline for reservations at this rate is October 4, 2019.
La Quinta by Wyndham (5.2 miles from Little Hall), 908 NW 69 Terrace, Gainesville, FL 32603; Tel. (352) 204-4960. Rates are US\$109 per night and includes breakfast. Please call the hotel and mention the AMS conference to make a reservation at this rate.
Please beware of aggressive housing bureaus that target potential attendees of a meeting. They are sometimes called “room poachers” or “room-block pirates” and these companies generally position themselves as a meeting's housing bureau, convincing attendees to unknowingly book outside the official room block. They call people who they think will more likely than not attend a meeting and lure them with room rates that are significantly less than the published group rate —for a limited time only. And people who find this offer tempting may hand over their credit card data, believing they have scored a great rate and their housing is a done deal. Unfortunately, this often turns out to be the start of a long, costly nightmare.
Note that some of these room poachers create fake websites on which they represent themselves as the organizers of the meeting and include links to book rooms, etc. The only official website for this meeting is https://www.ams.org and one that has the official AMS logo.
These housing bureaus are not affiliated with the American Mathematical Society or any of its meetings, in any way. The AMS would never call anyone to solicit reservations for a meeting. The only way to book a room at a rate negotiated for an AMS Sectional Meeting is via a listing on AMS Sectional Meetings pages or Notices of the AMS. The AMS cannot be responsible for any damages incurred as a result of hotel bookings made with unofficial housing bureaus.
On Campus: The dining outlets on campus are closed on the weekends, but there are many restaurants in Gainesville that are within walking distance of the meeting. Please see the next section, below, for the off-campus dining options.
Off Campus: Gainesville offers many dining options of all types of cuisine. There are many off-campus eateries within half a mile of the meeting, mostly in the West University Avenue/13th Street area. For more information on dining throughout Gainesville, as well as general information on visiting Gainesville, please visit www.visitgainesville.com.
Some of the nearby off-campus dining options include:
- The Swamp, 1642 W University Ave.
- Chipotle Mexican Grill, 1432 W University Ave.
- El Indio, 407 NW 13th St.; (352) 377-5828
- BISTRO 1245, 1245 W University Ave.; (352) 376-0000
- Leonardo's By the Slice, 1245 W University Ave.; (352) 375-2007
- Felipe's Tacqueria, 1209 W University Ave.
- Bagels & Noodles, 1222 W University Ave.;(352) 872-5789
- Leonardo's 706, 706 W University Ave.
- Kabab House, 2202 SW 34th St.
Registration and Meeting Information
Advance Registration: Advance Registration for this meeting is over. If you have registered in advance, you may pick up your badge at the Registration Desk in Little Hall, Room 215. It would be helpful if you brought a copy of your receipt. Participants may cancel registrations made in advance by emailing email@example.com. 100% refunds will be issued for any advance registrations cancelled by November 2, 2019. After this date, no refunds will be issued.
On-site Information and Registration: The registration desk will be located in Little Hall, Room 215. The registration desk will be open on Saturday, November 2, 7:30 am to 4:00 pm and Sunday, November 3, 8:00 am to 12:00 pm. Fees are US\$71 for AMS members, US\$115 for nonmembers, US\$13 for students and unemployed mathematicians, and US\$15 for emeritus members. Fees are payable by check or credit card.
The AMS book exhibit and coffee service will be located in Little Hall, Room 225. The Invited Address lectures will be located in Little Hall, Room 101 and the Special Sessions and Contributed Paper Sessions will be held in Little Hall and Matherly Hall. Please look for additional information about specific session room locations on the web and in the printed program. For further information on building locations, there is a google map for this conference at https://drive.google.com/open?id=1XY8GLRyGLX6C0E_tPsIIK6e3u9tNGuID&usp=sharing. The regular campus map is available at https://campusmap.ufl.edu/#/index.
Registration Category Definitions
Member: Any person who is a member of the AMS and CMS before or during the meeting.
Nonmember: Any person who is not a member of the AMS before or during the meeting.
Students: Any person who is working toward a degree or diploma, undergraduate or graduate level.
Unemployed: Any person who is unemployed before or during the meeting
Emeritus: Any person who has been a member of the AMS for twenty years or more and who retired because of age or long-term disability from his or her latest position.
In order to keep registration fees as low as possible, save on printing costs, and make the meetings more environmentally friendly, a small fee will be charged for receiving a program book. If you want to receive a program book, please complete the section entitled “Printed Program” on the registration form and pay a nominal fee of US\$3 for each copy. If you do not want to receive a program book, please skip that section and click “Next.” All purchased program books will be distributed at the registration desk at the meeting. No program books will be mailed before the meeting. A small quantity of program books may be available for purchase on-site at meetings, however supplies will be limited.
For your convenience, the following changes have been made to the website to make the program more accessible and mobile-friendly.
- Online Timetable: The sectional meetings now have an online timetable display. It will provide a quick reference to where the sessions and rooms are located.
- Print-friendly Pages: The pages of the program now have a “Print” button in the top right-hand corner. It is black and is depicted by a little printer. If you cannot see it, please maximize your window. The printer icon is sometimes bundled into the generic “share” icon when the window is re-sized. If you click the printer button, it will print the text of the page without additional webpage elements. If you go to the page of a special session and click the print icon, you will get a schedule of all the parts of that session. This can also be printed to pdf if you have a pdf printer installed.
- Room Locations: The room locations are now more conspicuous in the web program when the program is scheduled.
Book Sales: Stop by the on-site AMS bookstore to review the newest publications and take advantage of exhibit discounts and free shipping on all on-site orders! AMS and MAA members receive 40% off list price. Nonmembers receive a 25% discount. Not a member? Ask a representative about the benefits of AMS membership.
AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you wish to discuss with the AMS, please stop by the book exhibit.
Membership Activities: During the meeting, stop by the AMS Membership Exhibit to learn about the benefits of AMS Membership. Members receive free shipping on purchases all year long and additional discounts on books purchased at meetings, subscriptions to Notices and Bulletin, discounted registration for world-class meetings and conferences, and more!
Complimentary refreshments will be served courtesy of, in part, the AMS Membership Department.
Reception: There will be a reception, hosted by the Department of Mathematics on Saturday, November 2nd, 6:15 pm - 7:30 pm. The reception will be held in Pugh Hall, Ground Floor Ocora, 296 Buckman Drive.
It is the goal of the AMS to ensure that its conferences are accessible to all, regardless of disability. The AMS will strive, unless it is not practicable, to choose venues that are fully accessible to the physically handicapped.
If special needs accommodations are necessary in order for you to participate in an AMS Sectional Meeting, please communicate your needs in advance to the AMS Meetings Department by:
- Registering early for the meeting,
- Checking the appropriate box on the registration form, and
- Sending an email request to the AMS Meetings Department at firstname.lastname@example.org or email@example.com
AMS Policy on a Welcoming Environment
The AMS strives to ensure that participants in its activities enjoy a welcoming environment. In all its activities, the AMS seeks to foster an atmosphere that encourages the free expression and exchange of ideas. The AMS supports equality of opportunity and treatment for all participants, regardless of gender, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, or veteran status.
Harassment is a form of misconduct that undermines the integrity of AMS activities and mission.
The AMS will make every effort to maintain an environment that is free of harassment, even though it does not control the behavior of third parties. A commitment to a welcoming environment is expected of all attendees at AMS activities, including mathematicians, students, guests, staff, contractors and exhibitors, and participants in scientific sessions and social events. To this end, the AMS will include a statement concerning its expectations towards maintaining a welcoming environment in registration materials for all its meetings, and has put in place a mechanism for reporting violations. Violations may be reported confidentially and anonymously to (855) 282-5703 or at www.mathsociety.ethicspoint.com. The reporting mechanism ensures the respect of privacy while alerting the AMS to the situation. Violations may also be brought to the attention of the coordinator for the meeting (who is usually at the meeting registration desk), and that person can provide advice about how to proceed.
For AMS policy statements concerning discrimination and harassment, see the AMS Anti-Harassment Policy at www.ams.org/about-us/governance/policy-statements/anti-harassment-policy.
Questions about this welcoming environment policy should be directed to the AMS Secretary at www.ams.org/about-us/governance/sec-contact.
Local Information and Maps
This meeting will take place on the University of Florida campus. A campus map can be found at https://campusmap.ufl.edu/#/index. There is also a google map for this conference at https://drive.google.com/open?id=1XY8GLRyGLX6C0E_tPsIIK6e3u9tNGuID&usp=sharing.
Information about the University of Florida Department of Mathematics can be found at https://math.ufl.edu. Please visit the university website at www.ufl.edu for additional information on the campus. Please watch this website for additional information about this meeting.
The campus parking garage which is most convenient to Little Hall is Parking Garage 8. Parking Garage 8 is located at 1210 SW 8th Avenue, right next to Norman Field. A map showing the location of Parking Garage 8 can be found here: https://drive.google.com/open?id=1XY8GLRyGLX6C0E_tPsIIK6e3u9tNGuID&usp=sharing.
This meeting will take place on the campus of the University of Florida located in Gainesville, Florida. Little Hall is located at 1400 Stadium Rd, Gainesville, FL 32611.
There are several airports to choose from when travelling to UF. Gainesville Regional Airport is your closest trip at roughly 15 minutes. Jacksonville, Orlando, and Tampa airports are all an easy two-hour drive from UF.
Gainesville Regional Airport (GNV), 3880 NE 39th Ave, Gainesville, FL 32609, www.flygainesville.com, is located 6 miles from the University of Florida campus. Average travel time between the airport and campus is 15 minutes.
The following four taxicab companies have cars at the airport waiting for each scheduled flight arrival.
- G Taxi: (352) 777-9488
- Luxury Cab Service: (352) 682-4019
- Murphy's Taxi: (352) 301-2096
- 24 Hour Gainesville 1st. Cab: (352) 792-4000
Uber and Lyft are also permitted to operate at the Gainesville Regional Airport.
For information regarding all other ground transportation from Gainesville Regional Airport, please visit: gra-gnv.com/flygainesville.com/parking-and-transportation/ground-transportation.
Jacksonville International Airport (JAX), 2400 Yankee Clipper Drive, Jacksonville, FL 32218, is about 100 miles from the University of Florida campus. Please visit the airport website for a list of airlines and lists of cities with daily direct flights to JAX: www.flyjax.com/Home.aspx.
Information regarding rental cars available at JAX as well as all other ground transportation including taxis and shuttles can be found here: www.flyjax.com/content2015.aspx?id=13.
Orlando International Airport (MCO), One Jeff Fuqua Boulevard, Orlando, Florida 32827, is about 120 miles from the University of Florida campus. Please visit the airport website for a list of airlines and lists of cities with daily direct flights to MCO: https://orlandoairports.net.
Information regarding rental cars available at MCO as well as all other ground transportation including taxis and shuttles can be found here: https://orlandoairports.net/parking-transportation.
Tampa International Airport (TPA), 4100 George J Bean Pkwy, Tampa, FL 33607, https://www.tampaairport.com, is about 137 miles from the University of Florida campus. Please visit the airport website for a list of airlines and lists of cities with daily direct flights to TPA: https://www.tampaairport.com.
Information regarding rental cars available at TPA as well as all other ground transportation including taxis and shuttles can be found here: https://www.tampaairport.com/ground-transportation.
Amtrak does not have a train station in Gainesville, although there is an Amtrak Bus Station in Gainesville. The closest train stations are in Jacksonville and Orlando. One can take a bus from both the Jacksonville and Orlando stations to the Gainesville Amtrak Bus Station which is located at 700 Southeast 3rd Street in Gainesville. Please contact Amtrak at tel: 800-USA-RAIL, website: www.amtrak.com.
There is a Greyhound Bus Station in Gainesville which is located at 101 NE 23rd Ave. Please contact Greyhound, tel: 1-800-231-2222, website: www.greyhound.com for Bus Schedule information.
There is an Amtrak Bus Station in Gainesville which is located at 700 Southeast 3rd Street. Please contact Amtrak, tel: 800-USA-RAIL, website: www.amtrak.com for schedules and other information.
From Gainesville Regional Airport: Turn right onto Major General John R Alison Ave and then turn left onto SR-24 W. Turn right onto SR-20 / SR-26 / SR-24 / E University Ave and then keep straight onto SR-24 / SR-26. Turn left onto SW 12th St. At the roundabout, take the 2nd exit, then turn right onto SW 8th Ave. Parking Garage 8 will be on your left, 1210 SW 8th Ave.
From Tallahassee: Take I-10 E for 93.1 miles. At exit 296A, take ramp right for I-75 South toward Tampa. At exit 384, take ramp right for SR-24 toward Gainesville.
Turn left onto SR-24 E and then bear left onto US-441 N / SR-24 E / SR-25 N / SW 13th St. Turn right onto SW 8th Ave. Parking Garage 8 will be on your left, 1210 SW 8th Ave.
From Jacksonville: Take I-10 West to US 301 S, then take US 301 S towards Gainesville. Take a slight right onto FL-24 W / SW 4th Blvd / NE State Rd 24. Continue to follow FL-24 W / NE State Rd 24. Turn right onto NE State Rd 24 / E University Ave. Take SW 2nd Ave and SW 12th St. Your destination will be on your right, 1210 SW 8th Ave., Parking Garage 8.
From Tampa: Take I-275 North to I-75 North toward Ocala. Take I-75 North for 110.9 miles. At exit 384, take ramp right for SR-24 toward Archer / Gainesville. Turn right onto SR-24 E. Bear left onto US-441 N / SR-24 E / SR-25 N / SW 13th St and then turn right onto SW 8th Ave. Your destination will be on your right, 1210 SW 8th Ave.
From Orlando: Take I-75 N for 47 miles. At exit 374, take ramp right for CR-234 toward Micanopy. Turn right onto CR-234 and then turn left onto US-441 N / SR-25 N. Turn right onto SW 8th Ave. Parking Garage 8 is on your left, 1210 SW 8th Ave.
Car Rental: Hertz is the official car rental company for the meeting. To make a reservation accessing our special meeting rates online at www.hertz.com, click on the box "Enter a discount or promo code," and type in our convention number (CV): 04N30009. You can also call Hertz directly at 800-654-2240 (US and Canada) or 405-749-4434 (other countries). At the time of your reservation, the meeting rates will be automatically compared to other Hertz rates and you will be quoted the best comparable rate available. Meeting rates include unlimited mileage and are subject to availability. Advance reservations are recommended, blackout dates may apply.
Bus Service: RTS, Regional Transit Service, servicing Gainesville and the University of Florida, has several bus stops in the area of the meeting. For a map and schedule, please visit: go-rts.com.
Taxi Service: Licensed, metered taxis are available through Gainesville Cab, (352) 371-1515, and Yellow Cab 24hr., (352) 374-8484.
Both Lyft and Uber also operate in the Gainesville area.
The average high temperature in Gainesville for November is in the mid 70s, Fahrenheit, and the average low is in the mid 50s, Fahrenheit. Visitors should be prepared for inclement weather and check weather forecasts in advance of their arrival.
Attendees and speakers are encouraged to tweet about the meeting using the hashtag #AMSmtg.
Information for International Participants
Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the US found at https://travel.state.gov/content /travel/en.html. If you need a preliminary conference invitation in order to secure a visa, please send your request to firstname.lastname@example.org.
If you discover you do need a visa, the National Academies website (see above) provides these tips for successful visa applications:
- Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following: Family ties in home country or country of legal permanent residence, property ownership, bank accounts, or an employment contract or statement from employer stating that the position will continue when the employee returns.
- Visa applications are more likely to be successful if done in a visitor’s home country than in a third country.
- Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application.
- Include a letter of invitation from the meeting organizer or the US host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered.
- If travel plans will depend on early approval of the visa application, specify this at the time of the application.
- Provide proof of professional scientific and/or educational status (students should provide a university transcript).
This list is not to be considered complete. Please visit the website above for the most up-to-date information.
For inquries: email@example.com