AMS Sectional Meeting Registration/Housing/Etc. Information
Spring Eastern Sectional Meeting
University of Connecticut Hartford (Hartford Regional Campus), Hartford, CT
April 13-14, 2019 (Saturday - Sunday)
Steven H Weintraub, AMS firstname.lastname@example.org
Participants should make their own arrangements directly with the hotel of their choice. Special discounted rates were negotiated with the hotels listed below. Rates quoted do not include an 15% occupancy tax. Participants must state that they are with the AMS Spring Eastern Sectional Meeting/American Mathematical Society (AMS) Meeting at the University of Connecticut Hartford to receive the discounted rate. The AMS is not responsible for rate changes or for the quality of the accommodations. Hotels have varying cancellation and early checkout penalties; be sure to ask for details.
Candlewood Suites Hartford Downtown, 70 Market Street, Hartford, CT; (860)724-1074. Rates are US\$109 per night for a studio suite with one queen bed or two double beds; this rate is applicable for single or double occupancy. To reserve a room over the phone please contact the hotel directly and identify the block of rooms for the American Mathematical Society. This is an all suite property. All rooms include a fully equipped kitchen with appliances, including a full-sized fridge. Amenities include wired or wireless Internet access free to members, fitness center, indoor pool, 24-hour business center, on-site self-laundry services, and convenience store, Candlewood Cupboard. Complimentary parking is available on-site for one car per room; additional cars will carry a parking fee. This property is pet-friendly with a non-refundable fee of US\$75 for up to six nights and a US\$75 deposit, please contact the hotel directly to make these arrangements. Check-in is at 3:00 pm, check-out is at 11:00 am. This property is located approximately one half mile from campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at this rate is March 13, 2019.
The Goodwin, One Haynes Street, Hartford, CT, 06103; (860)246-1881. Rates are US\$139 per night for a deluxe king bedded room, single or double occupancy. To reserve a room at these rates via email please write to email@example.com and identify your affiliation with the American Mathematical Society Group. To reserve a room over the phone please contact the hotel directly at (860)246-1881 and identify the block of rooms for the American Mathematical Society Group. Amenities include complimentary wireless Internet, fitness center, in-room mini fridge and Keurig coffee maker, Porron & Pina on-site restaurant serving lunch and dinner, onsite donut shop, and valet parking for US\$25 per night. Check-in is at 3:00 pm, check-out is at 11:00 am. This property is located approximately one half mile from campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at this rate is March 15, 2019.
The Hilton Hartford, 315 Trumbull Street, Hartford, CT, 06103; (860)728-5151.. Rates are US\$115 per night for a single king bedded room or a double queen bedded room. To reserve a room by phone please use the Hilton’s toll free reservations line at (800)754-7941 and identify the block of rooms for the American Mathematical Society. Amenities include complimentary high-speed internet access, in room mini-fridge, fitness center, indoor swimming pool, M & M Bistro on-site restaurant serving breakfast, lunch, and dinner, Element 315 cocktail lounge and on-site parking for US\$19 per night. Check-in is at 3:00 pm, check-out is at noon. This property is located less than one mile from campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at this rate is March 19, 2019.
Marriott Downtown Hartford, 200 Columbus Boulevard, Hartford, CT, 06103; (860)249-8000. Rates are US\$119 per night for a guest room with double occupancy, with two double or one king sized bed. To reserve a room by phone please contact the hotel directly at (860)249-8000 and identify the block of rooms for the AMS Spring Eastern Sectional Meeting. Amenities include complimentary wireless internet access, mini-fridge, indoor pool, fitness center, business center, Starbucks on property, Vivo an on-site Italian and Mediterranean restaurant serving breakfast, lunch, and dinner, L BAR cocktail bar open for lunch and dinner, valet parting at a rate of US\$23 per night, and on-site self-parking at a rate of US\$3.00 per hour/US\$19 per night. Check-in is at 4:00 pm, check-out is at 11:00 am. This property is located approximately one half mile from campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at this rate is March 22, 2019.
Red Lion Inn, 50 Morgan Street, S Hartford, CT, 06120; (860)549-2400. Rates are US\$89 for a guest room, with single or double occupancy. To reserve a room at this rate, please call the hotel at (860)549-2400 or the Red Lion Reservation Desk at (800)733-5466 and ask for the group rate for the American Mathematical Society Spring Eastern Sectional Meeting. Guests may also book online at www.redlion.com/Hartford. Please enter the arrival/departure dates and the group code: AMER0412. Amenities include complimentary wireless internet access, fitness center, business center, on-property Bistro Z restaurant serving room service, breakfast, lunch, and dinner, and on-site parking for a fee of US\$17 per night. Check-in is at 3:00 pm, check-out is at 11:00 am. This property is located approximately one mile from campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations in this block is March 29, 2019.
Residence Inn by Marriott Downtown Hartford, 942 Main Street, Hartford, CT, 06103; (860)524-5550. Rates are US\$139 per night for a king or queen bedded bi-level loft suite, single or double occupancy. To make reservations, by phone, please call the reservations line at (800)331-3131 or call the hotel directly at (860)524-5550. Be sure to identify the group as the AMS Eastern Spring Sectional Meeting. Any requests for special room arrangements must be made at the time of this call. The Hotel does not confirm reservations in writing. Reservations may also be booked on line at www.hartford residenceinn.com. Choose the dates of your stay and then enter the group code, AMSAMSD. This is an all-suite property. Amenities include complimentary wired or wireless internet access, fitness center, pull-out sofa bed, full-sized kitchen, business center, complimentary hot breakfast, sundry/convenience store, onsite restaurant City Steam Brewery Café serving lunch and dinner, on-site parking is available for overnight guests identifying themselves as a part of the AMS Spring Eastern Sectional Meeting for US\$5 per night (standard rate is US\$17 per night). This property is pet-friendly, with prior notice and a US\$100 non-refundable fee per pet, per stay. Check-in is at 3:00 pm, check-out is at noon. This property is located less than one half mile from campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at this rate is April 5, 2019.
Please beware of aggressive housing bureaus that target potential attendees of a meeting. They are sometimes called "room poachers" or "room-block pirates" and these companies generally position themselves as a meeting's housing bureau, convincing attendees to unknowingly book outside the official room block. They call people who they think will more likely than not attend a meeting and lure them with room rates that are significantly less than the published group rate -- for a limited time only. And people who find this offer tempting may hand over their credit card data, believing they have scored a great rate and their housing is a done deal. Unfortunately, this often turns out to be the start of a long, costly nightmare.
Note that some of these room poachers create fake websites on which they represent themselves as the organizers of the meeting and include links to book rooms, etc. The only official website for this meeting is the one you are on now and one that has the official AMS logo.
These housing bureaus are not affiliated with the American Mathematical Society or any of its meetings, in any way. The AMS would never call anyone to solicit reservations for a meeting. The only way to book a room at a rate negotiated for an AMS Sectional Meeting is via a listing on AMS Sectional Meetings pages or Notices of the AMS. The AMS cannot be responsible for any damages incurred as a result of hotel bookings made with unofficial housing bureaus.
On Campus: There are no outlets for dining on the UConn Hartford Campus.
Off Campus: Local organizers encourage participants to visit the surrounding area of downtown Hartford for options for lunch and dinner during the meeting. Some dining options nearby to the campus include:
- Bear’s BBQ, 25 Front Street, (860)785-8772; Saturday and Sunday, 11:00 am–9:00 pm; Local BBQ chain serving smoked-meat entrees & sandwiches, plus comfort sides, in a casual setting (2 min walk).
- Front Street Bistro, 9 Front Street, (860)422-7712; Saturday 11:30 am–10:30 pm and Sunday 11:30 am–8:30 pm; Mediterranean-influenced cuisine with locally sourced ingredients (3 min walk).
- The Blind Pig Pizza Co., 89 Arch Street, (860)744-4333; Saturday 11:00 am–10:00 pm and Sunday 11:00 am–9:00 pm; pizzeria offering inventive pies, including BBQ options, paired with cocktails, beer, & wine. (3 min walk).
- New York Market and Deli, 27 Main Street, (860)216-6568; Saturday 8:00 am–4:00 pm; Sunday closed; Deli serving breakfast and lunch (4 min walk).
- Dunkin’ Donuts, 485 Main Street, (860)727-9332; Saturday 6:00 am–2:00 pm; Sunday closed; serving coffee and breakfast items (3 min walk).
- Republic at the Linden, 10 Capital Avenue, (860)310-3269; Saturday 5:00 pm–11:00 pm, Sunday 11:30 am–9:30 pm; urban gastropub featuring craft beers and artistic culinary creations (5 min walk).
- Elm Café and Spirits, 50 Elm Street, (860)206-3322; Saturday 4:00 pm–11:00 pm and Sunday closed; South American and Caribbean inspired small plates (5 min walk).
- Starbucks, 20 Front Street, (860)263-2271; Saturday 8:00 am–8:00 pm and Sunday 9:00 am–6:00 pm; coffee, beverages, and light fare (3 min walk).
- Arch Street Tavern, 85 Arch Street, (860)246-7610; Saturday 11:30 am–2:00 am and Sunday call for hours; hearty pub fare with live jazz. (3 min walk).
- Dhaba Wala Indian Kitchen, 49 Asylum Street, (860)232-1500; Saturday 11:30 am–10:00 pm and 5:00 pm–10 pm Sunday; traditional Indian cuisine in a casual atmosphere (8 min walk).
- Subway, 493 Main Street, (860)560-2200; Saturday and Sunday 9:00 am–9:00 pm; build-your-own sandwiches, fast food (3 min walk).
Registration and Meeting Information
Advance Registration: Advance registration for this meeting is over. If you have registered in advance, you may pick up your badge and program at the registration desk in the atrium of the Hartford Times Building. Participants may cancel registrations made in advance by e-mailing firstname.lastname@example.org. The deadline for advance registration was Tuesday, April 9, 2019. 100% refunds will be issued for any advance registrations cancelled by the first day of the meeting. After this date, no refunds will be issued.
On-site Information and Registration: The on-site registration desk will be open on Saturday, April 13, 7:30 am-4:00 pm and Sunday, April 14, 8:00 am-12:00 pm. The registration fees are US\$63 for AMS members, US\$95 for nonmembers, and US\$10 for students, unemployed mathematicians, and emeritus members, and are payable by cash, check or credit card.
On-site Information and Registration: The registration desk and coffee service will be located in the atrium, and the AMS book exhibit and AMS membership exhibit will be located on the second floor landing of the Hartford Times Building. Special Sessions and Contributed Paper Sessions will also take place in classrooms in the same building. The Invited Addresses will be held in the Spotlight Theater located nearby on Front Street. For a map and directions to the Spotlight Theater please visit their website here: hartford.spotlighttheatres.com/map.
Book Sales: Stop by the on site AMS bookstore to review the newest publications and take advantage of exhibit discounts and free shipping on all on site orders! AMS and MAA members receive 40% off list price. Nonmembers receive a 25% discount. Not a member? Ask a representative about the benefits of AMS membership.
AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you wish to discuss with the AMS, please stop by the book exhibit.
Membership Activities: During the meeting, stop by the AMS Membership Exhibit to learn about the benefits of AMS Membership. Members receive free shipping on purchases all year long and additional discounts on books purchased at meetings, subscriptions to Notices and Bulletin, discounted registration for world-class meetings and conferences, and more!
Complimentary Refreshments will be served courtesy, in part, by the AMS Membership Department.
It is the goal of the AMS to ensure that its conferences are accessible to all, regardless of disability. The AMS will strive, unless it is not practicable, to choose venues that are fully accessible to the physically handicapped.
If special needs accommodations are necessary in order for you to participate in an AMS Sectional Meeting, please communicate your needs in advance to the AMS Meetings Department by:
- Registering early for the meeting
- Checking the appropriate box on the registration form, and
- Sending an email request to the AMS Meetings Department at email@example.com or firstname.lastname@example.org.
AMS Policy on a Welcoming Environment
The AMS strives to ensure that participants in its activities enjoy a welcoming environment. In all its activities, the AMS seeks to foster an atmosphere that encourages the free expression and exchange of ideas. The AMS supports equality of opportunity and treatment for all participants, regardless of gender, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, or veteran status.
Harassment is a form of misconduct that undermines the integrity of AMS activities and mission.
The AMS will make every effort to maintain an environment that is free of harassment, even though it does not control the behavior of third parties. A commitment to a welcoming environment is expected of all attendees at AMS activities, including mathematicians, students, guests, staff, contractors and exhibitors, and participants in scientific sessions and social events. To this end, the AMS will include a statement concerning its expectations towards maintaining a welcoming environment in registration materials for all its meetings, and has put in place a mechanism for reporting violations. Violations may be reported confidentially and anonymously to 855-282-5703 or at www.mathsociety.ethicspoint.com. The reporting mechanism ensures the respect of privacy while alerting the AMS to the situation. Violations may also be brought to the attention of the coordinator for the meeting (who is usually at the meeting registration desk), and that person can provide advice about how to proceed.
For AMS policy statements concerning discrimination and harassment, see the AMS Anti-Harassment Policy.
Questions about this welcoming environment policy should be directed to the AMS Secretary.
Local Information and Maps
This sectional will take place on the Hartford Campus of the University of Connecticut located at 10 Prospect Street in downtown Hartford.
A campus map can be found at https://hartford.uconn.edu/wp-content/uploads/sites/2222/2017/11/UConn-Hartford-Map-v8-2016.pdf. Information about the University of Connecticut Department of Mathematical Sciences located on the Storrs campus, can be found at https://www.math.uconn.edu.
The meeting will occupy space in the Hartford Times Building and the nearby Spotlight Theater, located at 39 Front Street
Parking is available at the Connecticut Convention Center, located at 100 Columbus Boulevard and the Connecticut Science Center/Riverfront Garage located at the corner of Bob Steele Street and Columbus Boulevard, at 250 Columbus Boulevard. The Convention Center Garage is a 24-hour garage; the Science Center/Riverfront Garage is open between 8:00 am and 6:00 pm during the dates of the meeting. At the time of publication, parking rates at the Connecticut Convention Center were US\$3 for the first hour and US\$2 for each additional hour, up to a daily maximum of US$19; rates at the Convention Center were approximately US\$20 for the day (arriving at 8:00 am and departing at 6:00 pm).
Information about parking at the Convention Center can be found here: https://www.ctconventions.com/visitors/parking; information about parking at the Science Center can be found here: https://www.lazparking.com/local/hartford-ct/ct-science-center.
On street metered parking is also available in Hartford. For information on public parking in Hartford please visit https://hartfordparking.com.
The University of Connecticut Hartford is located in the heart of downtown Hartford at 10 Prospect Street. Bradley International Airport is the closest airport to the University. The most common types of transportation used from the airport are rental cars, taxis, and limo/transportation companies.
By Air: Bradley International Airport (BDL) is the closest airport to the University of Connecticut Hartford. Bradley International Airport is located approximately 16 miles from the University, in Windsor Locks, CT.
Rental cars are available nearby to BDL. All car rental companies provide complimentary shuttle service to their respective locations. Agencies available at this airport include Alamo, Avis, Budget, Dollar, Enterprise, Hertz, National, and Thrifty.
Taxi, and limousine/ transportation companies are available on the ground level of the terminal. For more information on these options, please visit the BDL website here: www.bradleyairport.com/directions/rental-taxi-limo.
By Train: The Hartford area is served by Amtrak. Reservations can be made on Amtrak at www.amtrak.com or by calling 1(800)USA-RAIL (1(800)872-7245). All trains utilize Hartford Union Station located at 1 Union Place, Hartford. Information about regional trains on the Hartford Line CT Rail can be found at www.hartfordline.com.
By Bus: The Hartford area is served by bus lines including Greyhound and Peter Pan. Both bus lines utilize Hartford Union Station located at 1 Union Place, Hartford. For more information on Greyhound service please visit their website at https://www.greyhound.com. For more information on Peter Pan service please visit their website at https://peterpanbus.com.
By Car: All driving directions will end at the Hartford Times Building located on Prospect Street. Upon arriving at that location, participants can determine a suitable parking option nearby.
From Boston: Take I-93 S to I-90 W, I-495 S, I-90 W and I-84 to Columbus Boulevard in Hartford for 126 miles. Continue on Columbus Boulevard to Prospect Street.
From New York City: Take I-95 N, CT-15 N and I-91 N to Whitehead Highway in Hartford. Take exit 29A from I-91 N. Continue on Whitehead Highway and drive to Prospect Street.
From Albany: Take I-787 N to I-90 E and I-91 S to Whitehead Highway in Hartford. Take exit 29A from I-91 S and Continue on Whitehead Highway and drive to Prospect Street.
Car Rental: Hertz is the official car rental company for the meeting. To make a reservation accessing our special meeting rates online at www.hertz.com, click on the box “I have a discount,” and type in our convention number (CV): 04N30008. You can also call Hertz directly at (800)654-2240 (US and Canada) or (405)749-4434 (other countries). At the time of your reservation, the meeting rates will be automatically compared to other Hertz rates and you will be quoted the best comparable rate available. Meeting rates include unlimited mileage and are subject to availability. Advance reservations are recommended, blackout dates may apply.
Licensed, metered taxis are available in Hartford. One option in the Hartford area is Yellow Cab, (860)666-6666.
Both Lyft and Uber also operate in the Hartford area.
CT Transit is the Connecticut Department of Transportation (CTDOT)-owned bus service. CTtransit Hartford operates over 30 local and 13 express bus routes. Many local routes operate 7 days a week. There is a bus stop located on Front Street outside of the Hartford Times Building. For additional information about bus fares and schedules please visit the CT transit website at https://www.cttransit.com.
The average high temperature for April is approximately 60 degrees Fahrenheit and the average low is approximately 45 degrees Fahrenheit. Visitors should be prepared for inclement weather and check weather forecasts in advance of their arrival.
Attendees and speakers are encouraged to tweet about the meeting using the hashtag #AMSmtg.
Information for International Participants
Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the US found at https://travel.state.gov/content/travel.html. If you need a preliminary conference invitation in order to secure a visa, please send your request to email@example.com.
If you discover you do need a visa, the Travel.State website (see above) provides these tips for successful visa applications:
- Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following: Family ties in home country or country of legal permanent residence; property ownership bank accounts; and employment contract or statement from employer stating that the position will continue when the employee returns.
- Visa applications are more likely to be successful if done in a visitor’s home country than in a third country.
- Applicants should include their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application.
- Applicants should include a letter of invitation from the meeting organizer or the US host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered.
- If travel plans will depend on early approval of the visa application, specify this at the time of the application.
- Provide proof of professional scientific and/or educational status (students should provide a university transcript).
This list is not to be considered complete. Please visit the website above for the most up-to-date information on how to get a visa.
For inquries: firstname.lastname@example.org