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Guidelines for a Successful Colloquium

  • Subject: Present recent progress, developments, issues, collaborative or interdisciplinary work, new approaches; there is no need to read a pre-submitted paper.
     
  • Perspective: Put the subject into a broader perspective of the field and of related research.
     
  • Abstract and submission guidelines: The proposal should be one or at most two pages (some departments provide a template), including a brief CV, the topic, and a synopsis of points.
     
  • Logistics for departments:
    *Time the colloquium so it is before, during, after or independent from a meeting, but do not schedule any concurrent event;
    *Seek funding for colloquia;
    *Involve the department's graduate students in the planning process and in providing logistical support;
    *Budget for colloquia costs to be covered by registration fees (if charged), consider honoraria, per diem or reimbursement of speaker expenses, cover transportation, accommodation, meals, reception;
    *Provide audio visual support;
    *Publicize the colloquium;
    *Organize a social hour after the colloquium;
    *Also, chairs or colloquium organizers should handle the invitation, follow up with the speaker regarding abstract submission deadline before the colloquium, and outline the introduction and time management at the colloquium.
     
  • Result: The department chair or colloquium organizer should consider how or whether the colloquium speaker's presention will be disseminated or published.
     

If your department has posted effective guidelines for colloquia, or has examples of letters of invitation to colloquium speakers that have been particularly effective which you would like to share, please contact AMS Professional Programs and Services by e-mail at Professional Services