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AMS Archives Committee

General Description

  • Committee is standing
  • Number of members is three
  • Term is three years

Principal Activities

This committee seeks to stimulate the deposition of mathematical papers in appropriate archives, and to suggest procedures to assure that material suitable for archives is not lost. The committee also functions to
implement an agreement between the Society and Brown University, overseeing the selection of material with archival value from among records currently held by the Society, and aiding the Brown University
Library in the solicitation and screening of privately held materials of potential archival value.

Miscellaneous Information

Expenses of members of the committee in the discharge of their duties may be reimbursed. When a new chair is needed, the second-year member is usually appointed to allow for the possibility of serving in the subsequent year either as chair or as consultant to the new chair. 

Note to the Chair

Committee chairs should be informed, at the beginning of each fiscal period, of the budget of their committees and cautioned to remain within the budget. Such items as travel reimbursement, accommodations, and meals for guests of any kind fall within these budgets.

For the purpose of archiving the committee activities, the Secretary maintains a central file system for archiving committee records. Committee Chairs are asked to submit committee records on yearly basis. Chairs can submit material at their discretion, and some materials that they may wish to provide are meeting minutes, agenda, and emails. Confidential material should be noted, so that it can be handled in a confidential manner.

Authorization

  • The contract between the Society and Brown University was authorized for the Society at the meeting of the Executive Committee and Board of Trustees of 9-12 May 1985, item 3.11 with att. #24. The committee is a consequence of the contract.
  • Created 2/23/90; updated 10/90; 8/94; 5/95; 8/09; 2/13 (1/13 Council Agenda, Item 4.6.4); 7/13 edited Note to the Chair, removed mention of attachment in Miscellaneous Information; 7/22
  • Principal Activities updated to remove reference to the  AMS-MAA Joint Archives Committee which was dissolved, January 2023 Council, Item 3.4. 
  • Added recommendation about chair to MIscellaneous Information. (March 2024)

Past Members

A list of current and past members is available here:
https://www.ams.org/about-us/governance/committees/archives-past.html