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AMS Sectional Meeting Registration/Housing/Etc. Information

Program · Deadlines · Inquiries: meet@ams.org

Rotunda at the University of Virginia
Photograph courtesy of Getty images

Spring Southeastern Sectional Meeting

University of Virginia, Charlottesville
March 13-15, 2020 (Friday-Sunday)
Meeting #1155

Associate Secretary: Brian D. Boe, AMS brian@math.uga.edu

 

To protect the health and well-being of attendees due to the spread of Covid-19, we are cancelling the Spring Southeastern Sectional Meeting scheduled for March 13-15, 2020, Charlottesville, VA. 

Accommodations

Participants should make their own arrangements directly with the hotel of their choice. Special discounted rates were negotiated with the hotels listed below. Rates quoted do not include the Virginia state hotel tax (13.3%), local taxes and hotel fees may apply. Participants must state that they are with the American Mathematical Society’s (AMS) Spring Southeast Sectional Meeting to receive the discounted rate. The AMS is not responsible for rate changes or for the quality of the accommodations. Hotels have varying cancellation and early checkout penalties; be sure to ask for details.

The Graduate Charlottesville (.4 miles from Nau Hall), 1309 W. Main Street, Charlottesville, VA 22903; (434) 220-0163. Rates are US\$134 per night for a room with one king bed or two queen beds. The hotel has valet parking which is currently US$16 per night. The Graduate also has complimentary bikes for guests’ use as well as a 24-hour fitness center. To reserve online, please use this link. The deadline for reservations at this rate is February 2, 2020.

Courtyard Marriott Charlottesville University Medical Center (.5 miles from Nau Hall), 1201 W. Main Street, Charlottesville, VA 22903; (434) 977-1700. Rates are US\$149 per night for a room with one king bed or two queen beds. The hotel has waived the parking fee for attendees of the AMS sectional meeting at UVA. The Courtyard Marriott Charlottesville University Medical Center also has a 24 hour fitness center and complimentary high speed internet access for guests. To reserve online, please use this link. The deadline for reservations at this rate is February 11, 2020.

Hampton Inn & Suites - At The University (.6 miles from Nau Hall), 900 W. Main Street, Charlottesville, VA 22903; (434) 923-8600. Rates are US\$149 per night for a room with one king bed or two queen beds which include free hot buffet breakfast. The Hampton Inn & Suites offers complimentary Wi-Fi and has a business center on property as well as a fitness center. Self parking is complimentary. The deadline for reservations at this rate is February 12, 2020.

Home 2 Suites by Hilton Charlottesville Downtown (1.7 miles from Nau Hall), 201 Monticello Avenue, Charlottesville, VA 22902; (434) 295-0003. Rates are US\$129 on Thursday night for all room types and US\$169 on Friday and Saturday nights for all room types. These rates include complimentary hot buffet breakfast. Home 2 Suites also offers complimentary parking, laundry and Wi-Fi. This property features a business center and a 24-hour fitness center with indoor pool. To reserve online, please use this link. The deadline for reservations at this rate is February 12, 2020.

Residence Inn by Marriott Charlottesville (1.8 miles from Nau Hall), 111 Millmont Street, Charlottesville, VA 22903; (434) 923-0300. Rates are US\$189 per night for a room with a queen bed and pull-out sofa bed. This room rate includes free hot buffet breakfast. The Residence Inn offers free parking, a business center as well as a fitness center with a pool. To reserve online, please use this link. The deadline for reservations at this rate is February 3, 2020.

Country Inn & Suites - UVA (2.3 miles from Nau Hall), 1600 Emmet Street North, Charlottesville, VA 22901; (434) 293-4600. Rates are US\$139 per night for a room with one king bed or two queen beds. This rate includes free hot buffet breakfast. The Country Inn & Suites has free parking, a business center and a fitness center. The deadline for reservations at this rate is February 12, 2020.

Courtyard by Marriott Charlottesville (3.9 miles from Nau Hall), 638 Hillsdale Drive, Charlottesville, VA 22901; (434) 973-7100. Rates are US\$145 per night for a room with a king bed. The Courtyard has free Wi-Fi, a business center and a fitness center. This rate includes complimentary hot buffet breakfast. To reserve online, please use this link. The deadline for reservations at this rate is February 2, 2020.

Fairfield Inn & Suites Charlottesville Downtown/University Area (1.1 miles from Nau Hall), 401 Cherry Avenue, Charlottesville, Virginia 22903. (434) 295-0100. Rates are US$134 per night for a room with one king bed. The hotel offers free parking and has a business center as well as a fitness center with indoor pool on site. To reserve online, please use this link.  The deadline for reservations at this rate is February 20, 2020.

Housing Warning

Please beware of aggressive housing bureaus that target potential attendees of a meeting. They are sometimes called “room poachers” or “room-block pirates” and these companies generally position themselves as a meeting’s housing bureau, convincing attendees to unknowingly book outside the official room block. They call people who they think will more likely than not attend a meeting and lure them with room rates that are significantly less than the published group rate—for a limited time only. And people who find this offer tempting may hand over their credit card data, believing they have scored a great rate and their housing is a done deal. Unfortunately, this often turns out to be the start of a long, costly nightmare.

Note that some of these room poachers create fake websites on which they represent themselves as the organizers of the meeting and include links to book rooms, etc. The only official website for this meeting is ams.org and one that has the official AMS logo.

These housing bureaus are not affiliated with the American Mathematical Society or any of its meetings, in any way. The AMS would never call anyone to solicit reservations for a meeting. The only way to book a room at a rate negotiated for an AMS Sectional Meeting is via a listing on AMS Sectional Meetings pages or Notices of the AMS. The AMS cannot be responsible for any damages incurred as a result of hotel bookings made with unofficial housing bureaus.

Food Services

There are many dining options within half a mile of the meeting and Charlottesville offers options of all types of cuisine. For more information on dining throughout Charlottesville please visit www.visitcharlottesville.org/restaurants. General information for visiting Charlottesville can be found here: www.visitcharlottesville.org.

Some of the dining options near the meeting include:

Registration and Meeting Information

To protect the health and well-being of attendees due to the spread of Covid-19, we are cancelling the Spring Southeastern Sectional Meeting scheduled for March 13-15, 2020, Charlottesville, VA. 

Program Books

In order to keep registration fees as low as possible, save on printing costs, and make the meetings more environmentally friendly, a small fee will be charged for receiving a program book.

If you want to receive a program book, please complete the section entitled “Printed Program” on the registration form, and pay a nominal fee of US\$3 for each copy. If you do not want to receive a program book, please skip that section and click “Next.” All purchased program books will be distributed at the registration desk at the meeting. No program books will be mailed before the meeting. A small quantity of program books may be available for purchase on-site at meetings, however supplies will be limited.

For your convenience, the following changes have been made to the website to make the program more accessible and mobile-friendly.

  • Online Timetable: The sectional meetings now have an online timetable display. It will provide a quick reference to where the sessions and rooms are located.
  • Print-friendly Pages: The pages of the program now have a “Print” button in the top right-hand corner. It is black and is depicted by a little printer. If you cannot see it, please maximize your window. The printer icon is sometimes bundled into the generic “share” icon when the window is re-sized. If you click the printer button, it will print the text of the page without additional webpage elements. If you go to the page of a special session and click the print icon, you will get a schedule of all the parts of that session. This can also be printed to pdf if you have a pdf printer installed.
  • Room Locations: The room locations are now more conspicuous in the web program when the program is scheduled.

Other Activities

Book Sales: Stop by the on-site AMS bookstore to review the newest publications and take advantage of exhibit discounts and free shipping on all on-site orders! AMS and MAA members receive 40% off list price. Nonmembers receive a 25% discount. Not a member? Ask a representative about the benefits of AMS membership.

AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you wish to discuss with the AMS, please stop by the book exhibit.

Membership Activities: During the meeting, stop by the AMS Membership Exhibit to learn about the benefits of AMS Membership. Members receive free shipping on purchases all year long and additional discounts on books purchased at meetings, subscriptions to Notices and Bulletin, discounted registration for world-class meetings and conferences and more! Complimentary refreshments will be served courtesy in part of the AMS Membership Department.

AMS BIG Career Development and Job Search Workshop: Join us to hear mathematicians who are employed in BIG jobs discuss their work and career paths. This workshop is geared for graduate students and anyone else who wants to know more about careers in business, entrepreneurship, industry, government, and nonprofits (“BIG”). Friday, March 13 from 6:15–8:45 pm. It will take place in Kerchof Hall, Room 314. Register for this workshop on this meeting's registration form. Registration is free of charge and will be accepted on a first-come, first-served basis. Details on this and other BIG activities are also accessible through https://www.ams.org/big.

Panel Discussion (lunch buffet included): Saturday, March 14, 2020, 12:15 pm - 1:45 pm, Room - Nau 101. How can we concretely support members of groups underrepresented in mathematics?, organized by Lauren Childs, Virginia Tech; Sara Maloni, University of Virginia; and Rebecca R.G., George Mason University. The panel will introduce organizations which support mathematicians from underrepresented groups and discuss ideas that have been successfully employed on a local scale to support diversity in mathematics. Panelists will be: Moon Duchin, Tufts University; Autumn Kent, University of Wisconsin; Phil Kutzko, University of Iowa; Kavita Ramanan, Brown University; Sean Sather-Wagstaff, Clemson University; Craig Sutton, Dartmouth College; and Sunny Xiao, Brown University. Registration is mandatory to attend. Register at: https://docs.google.com/forms/d/e/1FAIpQLSePdmgtYbBv9kGnMeZjKbKkHKh6RRNanHyEUSkJ_IR_JOsO_A/viewform. See details at: http://intranet.math.vt.edu/people/lchilds/panel.html.

Reception for the Einstein Lecturer, Saturday, March 14, 2020, 6:00 - 8:00 pm, in the Lobby of Ern Commons. This reception is hosted by the University of Virginia.

Child Care Grants

The AMS will provide a limited number of reimbursement grants of US\$125 per family to help with the cost of child care for registered participants at the meeting. The funds may be used for any form of child care that frees a parent to participate more fully in the meeting. Grants will be awarded on a first-come, first-served basis, one per family, and one per season (i.e. Spring or Fall), the latter depending on the amount of grants available. Registration for the meeting as well as membership in the AMS is required to apply for this program.

Information about applying for child care grants is on Mathprograms.org, and applications will be accepted on a first-come, first-served basis until February 4, 2020. Final decisions on recipients will be made on or before February 14, 2020. All grant funds will be provided in the form of a check which will be issued at the meeting.

Special Needs

It is the goal of the AMS to ensure that its conferences are accessible to all, regardless of disability. The AMS will strive, unless it is not practicable, to choose venues that are fully accessible to the physically handicapped.

If special needs accommodations are necessary in order for you to participate in an AMS Sectional Meeting, please communicate your needs in advance to the AMS Meetings Department by:

  • Registering early for the meeting,
  • Checking the appropriate box on the registration form, and
  • Sending an email request to the AMS Meetings Department at mmsb@ams.org or meet@ams.org.

AMS Policy on a Welcoming Environment

The AMS strives to ensure that participants in its activities enjoy a welcoming environment. In all its activities, the AMS seeks to foster an atmosphere that encourages the free expression and exchange of ideas. The AMS supports equality of opportunity and treatment for all participants, regardless of gender, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, or veteran status.

Harassment is a form of misconduct that undermines the integrity of AMS activities and mission.

The AMS will make every effort to maintain an environment that is free of harassment, even though it does not control the behavior of third parties. A commitment to a welcoming environment is expected of all attendees at AMS activities, including mathematicians, students, guests, staff, contractors and exhibitors, and participants in scientific sessions and social events. To this end, the AMS will include a statement concerning its expectations towards maintaining a welcoming environment in registration materials for all its meetings, and has put in place a mechanism for reporting violations. Violations may be reported confidentially and anonymously to 855-282-5703 or at www.mathsociety.ethicspoint.com. The reporting mechanism ensures the respect of privacy while alerting the AMS to the situation. Violations may also be brought to the attention of the coordinator for the meeting (who is usually at the meeting registration desk), and that person can provide advice about how to proceed.

For AMS policy statements concerning discrimination and harassment, see the AMS Anti-Harassment Policy at www.ams.org/about-us/governance/policy-statements/anti-harassment-policy.

Questions about this welcoming environment policy should be directed to the AMS Secretary at https://www.ams.org/about-us/governance/sec-contact.

Local Information and Maps

This meeting will take place on the University of Virginia campus. A campus map can be found at visitormap.virginia .edu/#/. Information about the University of Virginia Department of Mathematics can be found at https://math.virginia.edu/. Please visit the university website at www.virginia.edu/ for additional information on the campus. There is also a google map.

Parking

On Friday, the campus parking garage which is most convenient to the meeting is the Central Grounds Garage at 400 Emmet Street (goo.gl/maps/gkLqWfztsUZZcaMB9). Central Grounds Garage is about a 10 minute walk to the buildings where the meeting will take place. The fee to park at Central Grounds Garage is US\$2/hour from 8:00 am–5:00 pm and US\$1/hour after 5:00 pm. On Saturday and Sunday, the campus parking garage most convenient to the meeting is the Stadium Lot on Stadium Road near Scott Stadium. South Lot is about a 10 minute walk to the buildings where the meeting will take place. It is free of charge to park at South Lot on Saturday and Sunday (goo.gl/maps/gkLqWfztsUZZcaMB9). For more information about visitor parking at the University of Virginia, please visit https://parking.virginia.edu/visitor-parking.

Travel

This meeting will take place on the campus of the University of Virginia located in Charlottesville, Virginia. Nau Hall is located at 1540 Jefferson Park Avenue, Charlottesville, VA 22903.

By Air:

The Charlottesville-Albemarle Aiport (CHO) is located approximately eight miles from the University. CHO is a non-hub, commercial service airport offering 50 daily non-stop flights to and from Charlotte, Philadelphia, New York/LaGuardia, Washington/Dulles, Detroit and Atlanta. CHO is served by Delta Connection, United Express (Atlantic Coast Airlines) and US Airways Express (Piedmont Airlines). www.gocho.com

To reach the University Grounds or your hotel from the airport you can use Uber, Lyft or Yellow Cab (434) 295-4131) which has a flat rate of \$25.

The Richmond International Airport is located approximately 85 miles from the University of Virginia campus. Please visit the airport website for a list of airlines and lists of cities with daily direct flights to RIC, flyrichmond.com.

By Rail:

The Charlottesville Amtrak Station (www.amtrak.com/stations/cvs) is located at 810 West Main Street, approximately two miles from the University of Virginia, www.amtrak.com.

By Car:

To navigate to the Central Grounds Parking Garage by GPS, use the following address: 400 Emmet Street South, Charlottesville, VA 22903.

From I-64: Get off at exit 118B for the Route 29/250 Bypass. Go approximately 2 miles and take the off ramp for Route 250 East Business (Ivy Road). Turn right off the exit ramp and follow Ivy Road. At the fourth traffic light, turn right on Route 29 Business/Emmet Street. Continue a half block. Turn left into the University of Virginia Central Grounds Parking Garage (hourly fees), which is directly in front of Newcomb Hall.

From I-66 via US Route 29 South: Take I-66 from Northern Virginia past Manassas. Take the exit marked “Route 29 South - Gainesville.” Proceed to Charlottesville, where Route 29 becomes Emmet Street. Pass University Hall basketball arena on the right. Proceed straight through the traffic light at the intersection of Route 250 Business (University Avenue/Ivy Road). Continue a half block. Turn left into the University of Virginia Central Grounds Parking Garage (hourly fees), which is directly in front of Newcomb Hall.

From the North via US Route 29 South: Take US Route 29 South until you drive under the US 250 Bypass. Remain on 29 South Business (Emmet Street) and continue past the intersection with US Route 250 Business (University Avenue/Ivy Road). Continue a half block. Turn left into the University of Virginia Central Grounds Parking Garage (hourly fees), which is directly in front of Newcomb Hall.

From the South via US Route 29 North: Take US Route 29 North to the US 250 East Business exit. Turn right when coming off the exit ramp onto 250 East (Ivy Road). Turn right off the exit ramp and follow Ivy Road. At the fourth traffic light, turn right on Route 29 Business/Emmet Street. Continue a half block. Turn left into the University of Virginia Central Grounds Parking Garage (hourly fees), which is directly in front of Newcomb Hall.

Car Rental: Hertz is the official car rental company for the meeting. To make a reservation accessing our special meeting rates online at www.hertz.com, click on the box “I have a discount,” and type in our convention number CV#04N30010. You can also call Hertz directly at (800) 654-2240 (US and Canada) or (405) 749-4434 (other countries). At the time of your reservation, the meeting rates will be automatically compared to other Hertz rates and you will be quoted the best comparable rate available. Meeting rates include unlimited mileage and are subject to availability. Advance reservations are recommended, blackout dates may apply.

Information for International Participants

Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the US found at https://travel.state.gov/content/travel/en.html. If you need a preliminary conference invitation in order to secure a visa, please send your request to epm@ams.org.

If you discover you do need a visa, the National Academies website (see above) provides these tips for successful visa applications:

  1. Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following: family ties in home country or country of legal permanent residence, property ownership, bank accounts, or an employment contract or statement from employer stating that the position will continue when the employee returns;
  2. Visa applications are more likely to be successful if done in a visitor’s home country than in a third country;
  3. Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application;
  4. Include a letter of invitation from the meeting organizer or the US host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered;
  5. If travel plans will depend on early approval of the visa application, specify this at the time of the application;
  6. Provide proof of professional scientific and/or educational status (students should provide a university transcript).

This list is not to be considered complete. Please visit the website above for the most up-to-date information.

Inquiries

For inquries: meet@ams.org