AMS Sectional Meeting Registration/Housing/Etc. Information
Kelvin Ma/Tufts University
Spring Eastern Sectional Meeting
Tufts University, Medford, MA
March 21-22, 2020 (Saturday-Sunday)
Associate Secretary: Steven H. Weintraub, AMS, firstname.lastname@example.org
To protect the health and well-being of attendees due to the spread of Covid-19, the AMS has cancelled this meeting.
Participants should make their own arrangements directly with the hotel of their choice. Special discounted rates were negotiated with the hotels listed below. Rates quoted do not include state and local taxes (11.7%–14.45% depending on the city) and hotel fees may apply. Participants must state that they are with the American Mathematical Society’s (AMS) Spring Eastern Sectional Meeting to receive the discounted rate. The AMS is not responsible for rate changes or for the quality of the accommodations. Hotels have varying cancellation and early checkout penalties; be sure to ask for details.
Holiday Inn Express and Suites Boston-Cambridge, 50 Monsignor O’Brien Highway, Cambridge; (617) 354-1313. Rates are US\$139 per night for a room with one king bed or two queen beds. To reserve a room at this rate please contact the hotel by phone and speak with reservations; to look into availability, or book via email, please contact Fatima Cortez at email@example.com. To reserve online, please use this page. Once on the page, please enter the dates for the meeting to access the discounted rates. Amenities include complimentary breakfast, complimentary coffee in the lobby, in-room mini refrigerator and microwave, complimentary internet access, and business center. This property offers self-parking to guests in this block for a discounted rate of US\$15 per night. Check-in is at 3:00 pm, check-out is at 11:00 am. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. This property is located approximately 3.5 miles from campus. The deadline for reservations at this rate is March 20, 2020.
The Row Hotel at Assembly Row, 360 Foley Street, Somerville; (617) 628-1300. Rates are US\$179 per night for a room with one king bed or two queen beds. To reserve a room at this rate please contact the hotel and indicate that you are with the American Mathematical Society’s (AMS) Spring Eastern Sectional Meeting. This property requires a first night’s deposit. Amenities include complimentary wireless internet; fitness center; indoor pool; business center; Reflections on-site restaurant, bar, and lounge offering room service; a sun terrace; complimentary guest pantry; and complimentary coffee and espresso. This property offers overnight valet parking for a fee of US\$40 per night. Check-in is at 4:00 pm, check-out is at 12:00 pm. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. This property is located approximately 2.5 miles from campus. The deadline for reservations at this rate is February 20, 2020.
Kimpton Marlowe Hotel, 25 Edwin H. Land Boulevard, Cambridge; (617) 868-8000. Rates are US\$169 per night for a room with one king bed, double occupancy; additional daily fee of US\$20 per person will be charged for a room with more than 2 people in it. To reserve a room at this rate please contact the hotel by phone at 1-800-825-7140 or use the Central Reservations Line at 1-800-KIMPTON. To reserve online, please use this link. Guests in this block will have the US\$25 per day amenities fee waived (please visit the hotel website for a list of which amenities are included, such as upgraded Internet access and credit for food and beverage). Standard amenities include complimentary basic internet access for IHG Rewards Club Members; fitness center; yoga mats in each room and PUBLIC bikes for guest use; business center; complimentary coffee and tea service 7:00 am–10:00 am Saturday and Sunday; Bambara Kitchen and Bar on-site restaurant serving breakfast, lunch, and dinner; and Cambridge Lobby Bar on-site cocktail lounge. Parking is available for US\$30 per day and valet parking is available for a fee of US\$43 per day. Check-in is at 4:00 pm, check-out is at 12:00 pm. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. This property is located approximately 5 miles from campus. The deadline for reservations at this rate is February 21, 2020.
Boston Marriott Burlington, One Burlington Mall Road, Burlington, MA, 01803; (781) 229-6565. Rates are US\$143 per night for a deluxe king room or US\$153 for a deluxe double room. To reserve a room at these rates please call the property directly or call Marriott Reservations at (800) 228-9290 and identify your affiliation with the American Mathematical Society Spring Sectional Meeting Room Block. To reserve online, please use this link. Amenities include complimentary basic internet access and high-speed internet access for a fee; fitness center; indoor pool; business center; Chopps American Bar and Grill on-site restaurant serving breakfast, lunch, and dinner; sundry/convenience store; on-site barber/beauty shop; and Starbucks. Complimentary on-site parking is available, and valet parking is available for a fee of US\$15 per day. Check-in is at 4:00 pm, check-out is at 12:00 pm. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. This property is located approximately 12 miles from campus. The deadline for reservations at this rate is February 20, 2020.
Hyatt Place Medford-Boston, 116 Riverside Avenue, Medford, MA, 02155; (781) 395-8500. Rates are US\$135 per night for a room with one king bed or two double beds. To reserve a room at these rates please call the property and identify your affiliation with the American Mathematical Society Spring Eastern Sectional Meeting at Tufts University. Amenities include complimentary Breakfast Bar for World of Hyatt members, in-room refrigerator, complimentary high-speed internet access, fitness center, indoor swimming pool, business center, The Bar on-site restaurant, The Market 24-hour convenience store, free shuttle within 5-mile radius between 7:00 am–9:00 pm, and US\$10 parking in garage and adjacent lot. Check-in is at 3:00 pm, check-out is at 12:00 pm. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. This property is located approximately 1 mile from campus. The deadline for reservations at this rate is February 28, 2020.
Boston Marriott Cambridge, 50 Broadway Street, Cambridge, MA, 02142; (617) 494-6600. Rates are US\$219 per night for a room with one king bed or two double beds. To reserve a room at these rates, please call the property directly, or call Marriott Reservations at (800) 228-9290 and identify your affiliation with the American Mathematical Society Spring Eastern Sectional Meeting at Tufts University. To reserve online, please use this link. Amenities include complimentary basic internet access and high-speed internet access for a fee; fitness center; business center; Champions on-site restaurant serving breakfast, lunch, and dinner; drugstore/convenience store; on-site barber/beauty shop; and Starbucks. Off-site parking is available for US\$45 per day, and valet parking is available for a fee of US\$50 per day. Check-in is at 4:00 pm, check-out is at 12:00 pm. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. This property is located approximately 7 miles from campus. The deadline for reservations at this rate is February 21, 2020.
Please beware of aggressive housing bureaus that target potential attendees of a meeting. They are sometimes called “room poachers” or “room-block pirates” and these companies generally position themselves as a meeting’s housing bureau, convincing attendees to unknowingly book outside the official room block. They call people who they think will more likely than not attend a meeting and lure them with room rates that are significantly less than the published group rate—for a limited time only. And people who find this offer tempting may hand over their credit card data, believing they have scored a great rate and their housing is a done deal. Unfortunately, this often turns out to be the start of a long, costly nightmare.
Note that some of these room poachers create fake websites on which they represent themselves as the organizers of the meeting and include links to book rooms, etc. The only official website for this meeting is ams.org and one that has the official AMS logo.
These housing bureaus are not affiliated with the American Mathematical Society or any of its meetings, in any way. The AMS would never call anyone to solicit reservations for a meeting. The only way to book a room at a rate negotiated for an AMS Sectional Meeting is via a listing on AMS Sectional Meetings pages or Notices of the AMS. The AMS cannot be responsible for any damages incurred as a result of hotel bookings made with unofficial housing bureaus.
This meeting will take place over the spring recess for Tufts University, so all dining options on campus will be closed during the dates of this meeting.
There are many dining options in Davis Square, and the towns of Medford and Somerville offer a wide variety of cuisines. For more information on dining and attractions throughout Medford please visit www.bostonusa.com/about-boston /greater-boston-regions/medford.
Some of the dining options in the area include:
- Ball Square Cafe Breakfast and Lunch, 708 Broadway, Somerville; popular local establishment serving breakfast and lunch all day. Saturday and Sunday 6:30 am–3:00 pm.
- Boston Burger, 37 Davis Square, Somerville; burgers, shakes and American cuisine. Saturday 11:00 am–11:00 pm and Sunday 12:00 pm–8:00 pm.
- The Chicken and Rice Guys, 64 Salem Street, Medford; casual Mediterranean rice bowls. Saturday and Sunday 11:30 am–9:00 pm.
- Dave’s Fresh Pasta, 1 Holland Street, Davis Square, Somerville; specialty market, wine and cheese shop with a sandwich counter. Saturday 11:00 am–6:00 pm, closed Sunday.
- Flatbread Company, 45 Day Street, Davis Square, Somerville; organic flatbreads served in a candlepin bowling alley. Saturday 11:00 am–11:30 pm, Sunday 11:00 am–10:30 pm.
- Magnificent Muffin and Bagel Shoppe, 1118 Broadway, Somerville; breakfast spot serving bagels and baked goods. Saturday and Sunday 7:00 am–12:00 pm.
- Modern Pastry, 20 Salem Street, Medford; bakery serving authentic Italian pastries and coffee. Saturday 8:00 am–9:00 pm and Sunday 8:00 am–2:00 pm.
- Pikaichi, 123 Boston Avenue, Medford; casual restaurant serving ramen. Saturday 11:30 am–3:00 pm and 5:00 pm–8:45 pm, and Sunday 11:30 am–3:00pm.
- Opa Greek Yeeros, 378 Highland Avenue, Davis Square, Somerville; casual counter-service Greek cuisine. Saturday and Sunday 11:00 am–9:00 pm.
- Pokeworks, 261 Elm Street, Davis Square; casual counter-service chain serving poke, salad, and sushi. Saturday 11:30 am–10:00 pm and Sunday 11:00 am–10:30 pm.
- The Porch Southern Fare & Juke Joint, 75 Rivers Edge Drive, Medford; southern fare, BBQ, and live music. Saturday and Sunday 11:30 am–4:00 pm and 5:00 pm–9:30 pm, Sunday brunch 10:30 am–4:00 pm..
- Semolina Kitchen and Bar, 572 Boston Avenue, Medford; serving handmade pasta and pizza. Saturday 11:00 am–11:00 pm, closed Sunday.
- Tasty Cafe, 24 Riverside Avenue, Medford; serving breakfast, sandwiches, salads, baked goods, and smoothies. Saturday and Sunday 7:00 am–3:00 pm.
- Tenoch Mexican, 21 Boston Avenue, Medford; casual Mexican dining featuring tacos and tortas. Saturday and Sunday 8:00 am–9:00 pm.
- Zam Zam, 42 Riverside Avenue, Medford; serving Indian, Halal and Pakistani cuisine. Saturday and Sunday 11:00 am–10:30 pm.
Registration and Meeting Information
This meeting has been cancelled due to coronavirus concerns.
In order to keep registration fees as low as possible, save on printing costs, and make the meetings more environmentally friendly, a small fee will be charged for receiving a program book.
If you want to receive a program book, please complete the section entitled “Printed Program” on the registration form and pay a nominal fee of US\$3 for each copy. If you do not want to receive a program book, please skip that section and click “Next.” All purchased program books will be distributed at the registration desk at the meeting. No program books will be mailed before the meeting. A small quantity of program books may be available for purchase on-site at meetings, however supplies will be limited.
For your convenience, the following changes have been made to the website to make the program more accessible and mobile-friendly.
- Online Timetable: The sectional meetings now have an online timetable display. It will provide a quick reference to where the sessions and rooms are located.
- Print-friendly Pages: The pages of the program now have a “Print” button in the top right-hand corner. It is black and is depicted by a little printer. If you cannot see it, please maximize your window. The printer icon is sometimes bundled into the generic “share” icon when the window is re-sized. If you click the printer button, it will print the text of the page without additional webpage elements. If you go to the page of a special session and click the print icon, you will get a schedule of all the parts of that session. This can also be printed to pdf if you have a pdf printer installed.
- Room Locations: The room locations are now more conspicuous in the web program when the program is scheduled.
Book Sales: Stop by the on-site AMS bookstore to review the newest publications and take advantage of exhibit discounts and free shipping on all on-site orders! AMS and MAA members receive 40% off list price. Nonmembers receive a 25% discount. Not a member? Ask a representative about the benefits of AMS membership.
AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you wish to discuss with the AMS, please stop by the book exhibit.
Membership Activities: During the meeting, stop by the AMS Membership Exhibit to learn about the benefits of AMS Membership. Members receive free shipping on purchases all year long and additional discounts on books purchased at meetings, subscriptions to Notices and Bulletin, discounted registration for world-class meetings and conferences and more!
AMS BIG Career Development and Job Search Workshop: Join us to hear mathematicians who are employed in BIG jobs discuss their work and career paths. This workshop is geared for graduate students and anyone else who wants to know more about careers in business, entrepreneurship, industry, government, and nonprofits (“BIG”). Friday, March 20 from 6:00–8:45 pm. It will take place in Anderson Hall Room 112 (Nelson Auditorium). Register for this workshop on this meeting's registration form. Registration is free of charge and will be accepted on a first-come, first-served basis. Details on this and other BIG activities are also accessible through https://www.ams.org/big.
Complimentary refreshments will be served courtesy in part of the AMS Membership Department.
Child Care Grants
The AMS will provide a limited number of reimbursement grants of US\$125 per family to help with the cost of child care for registered participants at the meeting. The funds may be used for any form of child care that frees a parent to participate more fully in the meeting. Grants will be awarded on a first-come, first-served basis, one per family, and one per season (i.e. Spring or Fall), the latter depending on the amount of grants available. Registration for the meeting as well as membership in the AMS is required to apply for this program.
Information about applying for child care grants is on Mathprograms.org, and applications will be accepted on a first-come, first-served basis until February 11, 2020. Final decisions on recipients will be made on or before February 21, 2020. All grant funds will be provided in the form of a check which will be issued at the meeting
It is the goal of the AMS to ensure that its conferences are accessible to all, regardless of disability. The AMS will strive, unless it is not practicable, to choose venues that are fully accessible to the physically handicapped.
If special needs accommodations are necessary in order for you to participate in an AMS Sectional Meeting, please communicate your needs in advance to the AMS Meetings Department by:
- Registering early for the meeting,
- Checking the appropriate box on the registration form, and
- Sending an email request to the AMS Meetings Department at firstname.lastname@example.org or email@example.com.
AMS Policy on a Welcoming Environment
The AMS strives to ensure that participants in its activities enjoy a welcoming environment. In all its activities, the AMS seeks to foster an atmosphere that encourages the free expression and exchange of ideas. The AMS supports equality of opportunity and treatment for all participants, regardless of gender, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, or veteran status.
Harassment is a form of misconduct that undermines the integrity of AMS activities and mission.
The AMS will make every effort to maintain an environment that is free of harassment, even though it does not control the behavior of third parties. A commitment to a welcoming environment is expected of all attendees at AMS activities, including mathematicians, students, guests, staff, contractors and exhibitors, and participants in scientific sessions and social events. To this end, the AMS will include a statement concerning its expectations towards maintaining a welcoming environment in registration materials for all its meetings, and has put in place a mechanism for reporting violations. Violations may be reported confidentially and anonymously to (855) 282-5703 or at www.mathsociety.ethicspoint.com. The reporting mechanism ensures the respect of privacy while alerting the AMS to the situation. Violations may also be brought to the attention of the coordinator for the meeting (who is usually at the meeting registration desk), and that person can provide advice about how to proceed.
For AMS policy statements concerning discrimination and harassment, see the AMS Anti-Harassment Policy at www.ams.org/about-us/governance/policy-statements/anti-harassment-policy.
Questions about this welcoming environment policy should be directed to the AMS Secretary at https://www.ams.org/about-us/governance/sec-contact.
Local Information and Maps
This meeting will take place on the Tufts University Medford/Somerville campus located at 419 Boston Avenue, Medford, Massachusetts, 02155 (this is the address of the Dowling Hall Parking Garage). A campus map can be found at campusmaps.tufts.edu/medford. Information about the Tufts University Department of Mathematics can be found at math.tufts.edu. Please visit the university website at www.tufts.edu for additional information on the campus.
For information on gender neutral restrooms on campus please visit students.tufts.edu/sites/default/files/genderNeutralRestrooms.pdf. Any nursing person who is a member of the Tufts community (faculty, staff, students, and visitors) can use the lactation rooms provided on campus. Please contact Melissa Colton at firstname.lastname@example.org to make arrangements to access these rooms.
Please watch the AMS website at https://www.ams.org/meetings/sectional/sectional.html for additional information on this meeting.
Parking is available for visitors to campus in two locations: Dowling Hall Garage or Cousens Parking Lot. The Dowling Hall Garage is located at 419 Boston Avenue, Medford. Enter the parking garage at Dowling Hall, 419 Boston Avenue. Gate will automatically open upon entrance. When you exit your vehicle or have concluded your visit, please pay the day rate of US\$8 at the kiosk on the 3rd, 5th or 7th floor. You will need to know your license plate. Kiosk accepts VISA, Mastercard, and Discover. When exiting the garage, a camera will read your license plate and raise the gate arm. The Cousens Parking Lot is located at 161 College Avenue, Medford and parking is available for a fee of US\$8 per day. There is no overnight parking in these locations; all vehicles must exit these locations by midnight. No cash is accepted in these locations; VISA/MasterCard/Discover Card are the only methods of payment accepted. Parking permits may be purchased online in advance by visiting the Tufts Parking Portal website located here: tufts.t2hosted.com/Account/Portal.
Tufts University Medford/Somerville Campus is located 5.6 miles outside of the city of Boston. Logan International Airport is the closest airport to the University. The most common types of transportation used from the airport are rental cars, taxis, and the public transportation system called the “T.”
Logan International Airport (BOS) is the closest airport to Tufts University Medford/Somerville Campus. Logan Airport is located two miles from the city center and approximately 9 miles from the University. Most Boston and Cambridge hotels are within a 5 mile drive from the airport.
Taxis can be found at the ground transportation area outside each terminal. Fare to Tufts University will be approximately US\$40–45 depending on traffic and the time of day.
The campus can also be reached via mass transit on the MBTA “T” system. Shuttle buses are available to pick up passengers in front of the airline terminals and bring them to the airport subway stop on the Silver Line. Board the Silver Line Waterfront Bus at the front of your airport terminal. Ride to South Station (15–20 minutes) and get off the bus. At South Station, board the Red Line (subway) to Davis Square, about a 15–20 minute ride.
The Boston region is served by Amtrak and by the MBTA commuter trains. Reservations can be made on Amtrak at www.amtrak.com. Information about regional trains on the MBTA commuter lines can be found at www.mbta.com/schedules/commuter-rail. If traveling by rail, you will arrive at South Station, located at Summer Street & Atlantic Avenue, or North Station, located at 135 Causeway Street. From South Station you can you can board the MBTA “T” Red Line and take it to the Davis Square Station. Exit the Davis Square Station on the College Avenue side. You may take the #94 or #96 bus (which both leave from the Davis Square T entrance directly across from the Tedeschi convenience store, NOT the entrance next to Somerville Theatre) or you may walk 15 minutes along College Avenue to the Tufts campus.
If you board the bus, you will get off at the stop titled “Boston Avenue at Tufts Garage.” The bus stop is across the street from a large, seven-story parking garage.
If you walk, turn right out of the subway station and follow College Avenue to the Powderhouse Square traffic circle. Cross Powderhouse Circle to continue on College Avenue. As you continue on College Avenue, the Tufts Campus will be on your left.
The Boston region is served several regional bus lines including BoltBus, Greyhound, and Peter Pan. All intercity/interstate buses depart from and arrive at South Station. Ticket counters are located on the third level of the Transportation Center. For information, call the South Station Bus Terminal at (617) 737-8040 or visit www.south-station.net/regional-bus. The MBTA’s Red and Silver Lines stop at South Station; board the MBTA “T” Red Line and take it to the Davis Square Station. Exit the Davis Square Station on the College Avenue side.
Another bus option for some attendees traveling on the east coast may be Go Buses Bus Line. This bus line travels between Manhattan and Washington, DC and several cities on the east coast including Cambridge, MA. For more information on GoBuses please visit www.gobuses.com.
All directions to Tufts will direct drivers to a final destination of the Dowling Hall Parking Garage. Visit this address (www.google.com/maps/dir//42.408651,-email@example.com,-71.1883128,12z) and type in your starting address for step-by-step directions to the Tufts campus.
When using a GPS please be certain to enter 419 Boston Avenue, Medford, MA 02155 as the final destination.
Bus and Subway Service: The Massachusetts Bay Transportation Authority (MBTA, known as the “T” in Boston) offers access to the city of Medford. The meeting will be held on the Medford/Somerville Campus of Tufts University. This campus is accessible by bus services on Routes 80, 94, and 96. A one-way Charlie ticket costs US\$2.00, a one-day pass costs US\$12.75, and a seven-day pass costs US\$22.50. For additional information about bus fares and schedules please visit www.mbta.com/schedules/bus.
This campus is accessible by subway via the Red Line of the MBTA and Davis Square Station. A one-way Charlie ticket costs US\$2.90, a one-day pass costs US\$12.75, and a seven-day pass costs US\$22.50.
Any amount of money for one-way fares or passes (one-day, seven-day) can be purchased as a CharlieCard or CharlieTicket at fare vending machines found at all subway stations. CharlieCards and CharlieTickets can be used for subway and bus fares.
Commuter rail lines connect with the Red Line at South Station. More information can be found here: www.mbta.com.
Taxi Service: Licensed, metered taxis are available in Medford, MA. Both Lyft and Uber also operate in the Medford area.
The average high temperature in Medford for March is in the mid-40s Fahrenheit, and the average low is in the low 30s Fahrenheit. Visitors should be prepared for inclement weather and check weather forecasts in advance of their arrival.
Attendees and speakers are encouraged to tweet about the meeting using the hashtag #AMSmtg.
Information for International Participants
Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the US found at travel.state.gov/content/travel /en.html. If you need a preliminary conference invitation in order to secure a visa, please send your request to firstname.lastname@example.org.
If you discover you do need a visa, the National Academies website (see above) provides these tips for successful visa applications:
- Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following: family ties in home country or country of legal permanent residence, property ownership, bank accounts, or an employment contract or statement from employer stating that the position will continue when the employee returns;
- Visa applications are more likely to be successful if done in a visitor’s home country than in a third country;
- Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application;
- Include a letter of invitation from the meeting organizer or the US host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered;
- If travel plans will depend on early approval of the visa application, specify this at the time of the application;
- Provide proof of professional scientific and/or educational status (students should provide a university transcript).
This list is not to be considered complete. Please visit the website above for the most up-to-date information.
For inquries: email@example.com