AMS Sectional Meeting Registration, Etc. Information

Program · Deadlines · Inquiries: meet@ams.org

 

Update: The Spring Eastern Sectional Meeting will be held VIRTUALLY on the original dates. Times shown in the AMS web program are Eastern Daylight Time. 10:00 am EDT (Eastern Daylight Time) is equivalent to 9:00 am CDT, 8:00 am MDT and 7:00 am PDT. Please keep this in mind as you decide which talks you want to see. Please send questions to the AMS Meetings Department

Registration is closed.

Registration and Meeting Information

In an effort to spread the cost of the sectional meetings more equitably among all who attend and hence help keep registration fees low, starting with the 2020 fall sectional meetings, you must be registered for a sectional meeting in order to submit an abstract for that meeting. You will be prompted to register on the Abstracts Submission Page.

Registration Fee per sectional (no difference for advance registration):

US\$10         Students and Unemployed Mathematicians
US\$15         AMS Emeritus Members
US\$25         Regular AMS and CMS (Canadian Mathematical Society) Members
US\$75          Non-members

Registration fees help support a wide range of activities associated with planning, organizing, and conducting these meetings.

In the event that your abstract is not accepted or you have to cancel your participation in the program due to unforeseen circumstances, your registration fee will be reimbursed.

If you register for two of the 2021 spring sectionals, you will be able to register for the other two at no charge.

To register online for a meeting, follow these steps:

1. After clicking on "Register,"you will be asked to enter your email address, and then log in to your web account, or create a web account if you do not already have one. This only requires a username (email address), password, name, and address. If you already have a web account with us, please log in with your username (email address) and password. Please make sure that the email address that you are using is current, as we will send any pertinent updates to this email.
2. Once you create the account, then continue on to register for the meeting(s). The same username and password may be used to register for all future sectional meetings.    

Registering someone else: If you are planning to register someone else, verify that that person has an AMS web account. If they do not have a web account, please have them go to Register for a web account, or email AMS Customer Service to create one. You do not have to be a member to have an AMS web account. It is also possible that an AMS member does not have a web account, if they have never shopped at our bookstore, or registered online for a meeting. Ask for the email address associated with their web account, and use this to register them. When you click on the registration form, choose "Register Someone Else". Please first login with your personal AMS web account. If you do not have one, please create one. Enter the email address associated with your account, and then your password. If will ask you if you want to register someone else, or yourself. Click "someone else," and enter the email address belonging to the person’s web account. Click on the green box that says "Check." Choose the person, and continue the registration.

We hope that you will find this system easy to use. Once your information is in our system, you will not have to enter your information for any future sectional meetings, unless it has changed, thus making your registration faster and easier. For any questions or concerns about this process, please contact the Mathematics Meetings Service Bureau.

Participants may cancel registrations made in advance by emailing the Mathematics Meetings Service Bureau. 100% refunds will be issued for any advance registrations cancelled by the end of the day (11:59 EDT) on March 19, 2021. After this date, no refunds will be issued for this meeting.

Participating in the Virtual Meeting

The Virtual Meeting Platform can be accessed here . You must "Sign In" with your AMS web account, using the email address and password you used to register, to enter the meeting and join sessions. Look for the words “Sign in” on the nav bar.

You will also need to sign in to the Virtual Meeting Platform to view the videos of the recorded sessions after the meeting.

If you are having trouble signing in and need to change your password on your AMS web account, click here. If you need further assistance signing in, send email to the Virtual Meetings Team.

The zoom links for each session will appear 20 minutes before the session starts.

Child Care Grants

The AMS will provide a limited number of reimbursement grants of US\$125 per family to help with the cost of child care for registered participants at the meeting. The funds may be used for any form of child care that frees a parent to participate more fully in the meeting. Grants will be awarded on a first-come, first-served basis, one per family, and one per season (i.e. Spring or Fall), the latter depending on the amount of grants available. Registration for the meeting as well as membership in the AMS is required to apply for this program.

Information about applying for child care grants is on Mathprograms.org, and applications will be accepted on a first-come, first-served basis until January 26, 2021. Final decisions on recipients will be made on or before February 9, 2021.

Special Needs

It is the goal of the AMS to ensure that its conferences are accessible to all, regardless of disability. The AMS will strive to make all as accessible as possible.

If special needs accommodations are necessary in order for you to participate in an AMS Sectional Meeting, please communicate your needs in advance to the AMS Meetings Department by:

• Registering early for the meeting,
• Checking the appropriate box on the registration form, and
• Sending an email request to the AMS Meetings Department or the Mathematics Meetings Service Bureau.

AMS Policy on a Welcoming Environment

The AMS strives to ensure that participants in its activities enjoy a welcoming environment. In all its activities, the AMS seeks to foster an atmosphere that encourages the free expression and exchange of ideas. The AMS supports equality of opportunity and treatment for all participants, regardless of gender, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, or veteran status.

Harassment is a form of misconduct that undermines the integrity of AMS activities and mission.

The AMS will make every effort to maintain an environment that is free of harassment, even though it does not control the behavior of third parties. A commitment to a welcoming environment is expected of all attendees at AMS activities, including mathematicians, students, guests, staff, contractors and exhibitors, and participants in scientific sessions and social events. To this end, the AMS will include a statement concerning its expectations towards maintaining a welcoming environment in registration materials for all its meetings, and has put in place a mechanism for reporting violations. Violations may be reported confidentially and anonymously to (855) 282-5703 or here. The reporting mechanism ensures the respect of privacy while alerting the AMS to the situation. Violations may also be brought to the attention of the coordinator for the meeting (who is normally at the meeting registration desk), and that person can provide advice about how to proceed. In the case of a virtual meeting, the coordinator can be reached online during the meeting.

For AMS policy statements concerning discrimination and harassment, see the AMS Anti-Harassment Policy.

Questions about this welcoming environment policy should be directed to the AMS Secretary.

Privacy Statement

All data collected in Conference Exchange (Confex) for the meeting will be considered the intellectual property of AMS and Confex will not keep any data or recordings for any private use. Confex will enforce AMS’s standard privacy policies and their own corporate policies prohibit any of their staff from releasing client-confidential data to other parties without the explicit written approval of the client (AMS). Any recordings posted on the Meeting Platform will remain there up to a certain date (typically for 2 months) and then deleted. Copies of recordings cannot be downloaded or shared unless a speaker submits a special request for their talk (only).

Social Networking

Attendees and speakers are encouraged to tweet about the meeting using the hashtag #AMSmtg.

Inquiries

For inquries: AMS Meetings Department