AMS Sectional Meeting Registration, Housing Etc. Information
Program · Deadlines · Inquiries: firstname.lastname@example.org
Fall Eastern Sectional Meeting
University of Massachusetts, Amherst, Amherst, MA October 1-2, 2022 (Saturday-Sunday)
Associate Secretary: Steven Weintraub, AMS email@example.com
Registration is Open. REGISTER HERE
Submit an Abstract -- Deadline: August 16, 2022
Participants should make their own arrangements directly with the hotel of their choice. Special discounted rates were negotiated with the hotels listed below. Quoted rates are exclusive of applicable state and local taxes, currently 11.7 – 13.4%, and other hotel fees may apply. Participants must state that they are with the American Mathematical Society's (AMS) Fall Eastern Sectional Meeting to receive the discounted rate. The AMS is not responsible for any rate changes or for the quality of any of the accommodations. Hotels have different cancellation and early check-out penalties, so please ask for details.
Comfort Inn and Suites, 400 Russell Street, Hadley MA; (413) 582-0002. Rate is US\$199 for a room with a king bed or two queen beds on Friday and Saturday; rate is US\$149 for a room with a king bed or two queen beds on Sunday. This rate includes a complimentary hot breakfast, fitness room, indoor pool, and complimentary Wi-Fi. This property is located 2.9 miles from campus. Check-in time is 3:00 pm and check-out time is 12:00 noon. Please ask about cancellation and early check-out policies when you make your reservations. Guests can call the hotel directly at (413) 582-0002 and mention their affiliation with the American Mathematical Society for the discounted group rate. The deadline for reservations at this rate is August 31, 2022.
Howard Johnson by Wyndham Amherst Hadley, 401 Russell Street, Hadley MA; (413) 586-0114. Rate is US\$149 for a room with a king bed or two queen beds on Friday and Saturday; rate is US\$99 for a room with a king bed or two queen beds on Sunday. This rate includes a complimentary continental breakfast, fitness room, and complimentary Wi-Fi. This property is located 2.9 miles from campus. Check-in time is 3:00 pm and check-out time is 12:00 noon. Please ask about cancellation and early check-out policies when you make your reservations. Guests can call the hotel directly at (413) 586-0114 and mention their affiliation with the American Mathematical Society for the discounted group rate. The deadline for reservations at this rate is August 31, 2022.
Holiday Inn Express, 321 Center Street, Ludlow, MA; (413) 589-9300. Rate is US\$185 for a room with one king bed or a room with two queen beds. To make reservations, call the hotel directly and use the group code AMS to receive the discounted group rate. This rate includes a complimentary Express Start Breakfast, heated indoor pool, fitness room, and complimentary Wi-Fi. This property is approximately 19 miles from campus. Check-in time is 3:00 pm and check-out time is 11:00 am. Please ask about cancellation and early check-out policies when you make your reservations. The deadline for reservations at this rate is September 16, 2022.
La Quinta by Wyndham, 100 Congress Street, Springfield, MA; (413) 781-0900. Rate is US\$179 for a room with one king sized bed or a room with two queen beds on Friday and Saturday; the rate for a room with one king sized bed or a room with two queen beds on Sunday is US\$119. To make reservations, call 1-800-753-3757 and request a room at La Quinta Springfield Massachusetts in Group Block Code 093022AMS. This rate includes a complimentary Bright Start Breakfast, heated indoor pool, fitness room, and complimentary Wi-Fi. This property is approximately 26 miles from campus. Check-in time is 3:00 pm and check-out time is 12:00 noon. Please ask about cancellation and early check-out policies when you make your reservations. The deadline for reservations at this rate is September 16, 2022.
Red Roof PLUS+ South Deerfield – Amherst, 9 Greenfield Road, South Deerfield, MA 01373 ((413) 665-7161. Rate is US\$242.10 for a double occupancy room with two queen beds on Friday and Saturday; rate is US\$98.10 for a room with two queen beds on Sunday These rates are based on 2 adults. For a third or fourth adult in the room, there will be an upcharge of US\$4.50 plus tax, per person, per night. This rate includes complimentary Wi-Fi, a heated indoor pool, and a guest coin laundry facility. This property is a pet-friendly hotel. This property is located approximately 7.5 miles from campus. Check-in time is 3:00 pm and check-out time is 11:00 am. Please ask about cancellation and early check-out policies when you make your reservations. To make a reservation please call 1-800-733-7663 and refer to the Block Code: B289AMS930 to book a reservation from the American Mathematical Society block. The deadline for reservations at this rate is August 30, 2022.
Housing Warning: Please beware of aggressive housing bureaus that target potential participants of a meeting. They are sometimes called "room poachers" or "room-block pirates" and these companies generally position themselves as a meeting's housing bureau, convincing participants to unknowingly book outside the official room blocks. They call people who they think will more likely than not attend a meeting and lure them with room rates that are significantly less than the published group rate---for a limited time only. People who find this offer tempting may hand over their credit card data, believing they have scored a great rate and their housing is a done deal. Unfortunately, this often turns out to be the start of a long, costly nightmare.
Note that some of these room poachers create fake websites on which they represent themselves as the organizers of the meeting and include links to book rooms, etc. The only official website for this meeting is ams.org and one that has the official AMS logo.
These housing bureaus are not affiliated with the American Mathematical Society or any of its meetings, in any way. The AMS would never call anyone to solicit reservations for a meeting. The only way to book a room at a rate negotiated for an AMS Sectional Meeting is via a listing on these pages or in the Notices of the AMS. The AMS cannot be responsible for any damages incurred as a result of hotel bookings made with unofficial housing bureaus.
UMass Amherst has been named #1 for best campus food by the Princeton Review. See a map with dining options on campus, Amherst, and Northampton. The Math Department has put together a convenient list here.
This campus has a number of available options for dining on campus during the dates of this meeting. Some of them are:
Worcester Dining Commons: 669 N Pleasant St. The new Worcester Commons, opened Fall 2020, is a state of the art facility featuring a "Food Hall" design. Worcester’s globally inspired menu, 12 action stations, teaching kitchen, Grab’N Go, retail café and restaurant will operate from 7:00 am to midnight seven days a week. Worcester Commons is located in the Northeast Residential Area and is handicapped accessible.
Blue Wall at Campus Center: 1 Campus Center Way. Harvest Market, located on the 2nd floor of the Campus Center, will be open 8:00am-9:00pm both Saturday and Sunday. It has a hot bar featuring Indian, Asian, traditional American and many other world cuisines; a salad bar featuring freshly prepared composed salads, drip coffee, pastries, and fruit. Other food locations of the Blue Wall on the Campus Center will be closed during the AMS meeting.
Franklin Dining Commons: 260 Stockbridge Rd. Franklin Dining Commons is famous for its vegan and vegetarian cuisine. Enjoy a continuous, all-you care-to-eat assortment of dining concepts, such as sushi bar, pizza station, international bar, salad bar, stand-alone vegetarian station, deli bar and cereal station, as well as many American fare items. In addition, Franklin Dining Commons also features Grab n’Go for those on the run. Certified Kosher Dining is also available at Franklin.
Coffee and Tea Options
People’s Organic Coffee (at Campus Center): The Blue Wall includes People’s Organic Coffee that serves Fair Trade coffees, and features a variety of specialty coffee beverages and organic teas.
Worcester Commons: Retail café, it is located on the first floor of Worcester Dining Commons and features a variety of specialty coffee beverages and organic teas.
Harvest Market (at Campus Center): This is a full-service market that serves healthy, sustainable and delicious fare for on-the-go customers, including drip coffee and tea. Open Saturday and Sunday, 8:00am-9:00pm
The town of Amherst offers a diverse array of dining options nearby to campus. A full list of local restaurants that are accessible in downtown Amherst with their locations and food choices can be found here.
Some of the dining options include:
- Antonio's Pizza by the Slice, 31 North Pleasant Street, Amherst. Pizza
- The Black Sheep Deli and Bakery, 79 Main Street, Amherst. Coffee, baked goods, sandwiches and salads.
- Bistro 63, 63 North Pleasant Street, Amherst. Modern American.
- Garcia's Mexican Restaurant & Bar, 51 East Pleasant Street, Amherst. Mexican.
- IYA Sushi and Noodle Kitchen, 1 East Pleasant Street, Amherst. Japanese.
- Johnny's Tavern, 30 Boltwood Walk, Amherst. Modern tavern fare.
- Momo's Tibetan Restaurant, 23 North Pleasant Street, Amherst, Tibetan.
- Osteria Vespa, 28 Amity Street, Amherst. Northern Italian and Mediterranean.
- Paradise of India, 87 Main Street, Amherst. Indian.
- Pita Pockets, 103 North Pleasant, Amherst. Middle Eastern and wraps.
- Ricelicious, 31 Boltwood Walk, Amherst. Asian fusion and bowls.
- The Works Cafe, 48 North Pleasant Street, Amherst. Breakfast all-day, salads, sandwiches, and bowls.
Some of the options for coffee and tea service include:
- Amherst Coffee + Bar, 28 Amity Street, Amherst. Coffee, tea, baked goods and a full bar.
- Dunkin Donuts, 175 University Drive, Amherst and 312 College Street, Amherst.
- Möge Tee Amherst, 71 North Pleasant Street, Amherst.
- Share Coffee, 178 North Pleasant Street, Amherst.
Registration and Meeting Information
Registration is Open. REGISTER HERE
In an effort to spread the cost of the sectional meetings more equitably among all who attend and hence help keep registration fees low, you must be registered for a sectional meeting in order to submit an abstract for that meeting. You will be prompted to register on the Abstracts Submission Page.
Registration Fees (no difference for registration during the meeting):
US\$20 Students and Unemployed Mathematicians
US\$27 AMS Emeritus Members
US\$92 Regular AMS and CMS (Canadian Mathematical Society) Members
Registration fees help support a wide range of activities associated with planning, organizing, and conducting these meetings. In the event that your abstract is not accepted or you have to cancel your participation in the program due to unforeseen circumstances, your registration fee will be reimbursed.
Register online and follow these steps:
- After clicking on "Register," you will be asked to enter your email address, and then log in to your account, or create a web account if you do not already have one. This only requires a username (email address), password, name, and address. If you already have a web account with us, please log in with your username (email address) and password. Please make sure that the email address that you are using is current, as we will send any pertinent updates to this email.
- Once you create and/or login to the account, continue on to register for the meeting. The same username and password may be used to register for all future sectional meetings.
The only way to register for this meeting is online, before or during the meeting. If you register by September 29, you may pick up your pre-printed badge at the desk. After this date, please show your receipt at the registration desk, and there will be materials available for you to make a badge.
Once your information is in our system, you will not have to enter your information for any future sectional meetings, unless it has changed, thus making your registration faster and easier. For any questions or concerns about this process, please contact the Mathematics Meetings Service Bureau.
Registering someone else: If you are planning to register someone else, verify that that person has an AMS web account. If they do not have a web account, please have them go to Register for a web account, or email AMS Customer Service to create one. You do not have to be a member to have an AMS web account. It is also possible that an AMS member does not have a web account, if they have never shopped at our bookstore, or registered online for a meeting. Ask for the email address associated with their web account, and use this to register them. When you click on the registration form, choose "Register Someone Else." Please first login with your personal AMS web account. If you do not have one, please create one. Enter the email address associated with your account, and then your password. If will ask you if you want to register someone else, or yourself. Click "someone else," and enter the email address belonging to the person’s web account. Click on the green box that says "Check." Choose the person, and continue the registration.
Registration Desk: The registration desk will be located in the Integrated Learning Center (ILC) first-floor lobby with hours on Saturday, October 1, 7:30 am to 4:00 pm and Sunday, October 2, 7:30 am to 12:00 pm.. Staff will be available to assist you wherever possible. Please note that the only way to register for this meeting is online, before or during the meeting. If you register by September 29, you may pick up your pre-printed badge at the desk. After this date, please show your receipt at the registration desk, and there will be materials available for you to make a badge.
A limited amount of program books will be available for purchase at the meeting. They cost US\$3 per book. Note that the meeting is cashless so please be prepared accordingly for any purchases, including at the AMS Book Sales table.
Cancellations: Participants may cancel registrations made in advance by emailing the Mathematics Meetings Service Bureau. 100% refunds will be issued for any advance registrations cancelled by the end of the day (11:59 EDT) on September 30, 2022. After this date, 100% refunds will be issued for cancellations due to reasons beyond their control, abstracts not accepted, or if the AMS cancels this meeting or converts it to a virtual meeting with different fees. In the latter case, 100% refunds will be issued to all registered participants.
Room Locations On-site: All Invited Addresses will take place in the Integrated Learning Center (ILC) in room N151. The Registration Desk will be located in the first-floor lobby and the AMS Book Sale and Membership Exhibit will be located in room N101. Special Sessions and Contributed Paper Sessions will take place in the Integrated Learning Center (ILC), Hasbrouck (HAS), Hasbrouck Annex (HASA), and Lederle Graduate Research Tower (LGRT). Please look for the most recent information about meeting room locations on this site as it becomes available. See a campus map for further information.
The AMS expresses its sincere appreciation to the University of Massachusetts Amherst and most especially to Tom Braden, Panayotis Kevrikidis, and Nate Whitaker and the rest of the Department of Mathematics for their generous support in hosting this sectional meeting.
AMS Membership Special Offer
Connect with your colleagues through AMS meetings and membership! If you haven’t been an AMS member in five years or more, your purchase of a 2022 Fall AMS Sectional meeting at the nonmember registration rate will include a year of introductory membership. Details to opt-in to this offer will be emailed to qualifying registrants after completing the Sectional meeting registration. Take advantage of your AMS membership access!
Other Activities On-Site
Book Sales: Stop by the on-site AMS bookstore to review the newest publications and take advantage of exhibit discounts and free shipping on all on-site orders! Conference attendees will receive 40% off list price on a selection of our latest titles. AMS Members receive additional discounts on subscriptions to Notices and Bulletin, discounted registration for world-class meetings and conferences, and more! Please note that the meeting is cashless.
AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you wish to discuss with the AMS, please stop by the book exhibit.
Membership Activities: Through membership, you support advocacy for mathematics funding, a robust publishing mission, pathways to graduate education, conferences for scientific exchange, professional development services, and programs for mathematics teachers and learners. Membership staff will be available to discuss member benefits, such as additional discounts on books purchased at meetings and discounted registration for world-class meetings and conferences, and to process your membership. Continuing for 2022: Current or new members looking for work but not yet employed may choose a reduced dues rate of $0, $20, or $51 to fit their budgets.
Please note that the AMS will practice health and safety protocols that reflect our commitment to the well-being of all participants at the AMS sectional meetings this fall. Everyone attending the meeting in person (including staff and volunteers) must be fully vaccinated or be willing to attest to a negative PCR COVID-19 test. A PCR test must be taken within 72 hours of your arrival to the meeting if you are not fully vaccinated. Please be prepared in the event that you are asked to show proof of a negative test result. A PCR test is not necessary if you are fully vaccinated.
During check-in, everyone will be asked to complete a brief form to attest to their current wellness. It is preferred that all participants wear a mask while attending sessions, except while actively eating or drinking.
Thank you for your cooperation and we look forward to seeing you at the meeting!
Please contact us at firstname.lastname@example.org if you have any questions or concerns.
Child Care Grants
The AMS will provide a limited number of reimbursement grants of US\$125 per family to help with the cost of child care for registered participants at the meeting. The funds may be used for any form of child care that frees a parent to participate more fully in the meeting. Grants will be awarded on a first-come, first-served basis, one per family, and one per season (i.e. Spring or Fall), the latter depending on the amount of grants available. Registration for the meeting as well as membership in the AMS is required to apply for this program.
Information about applying for child care grants is here. Applications will be accepted on a first-come, first-served basis until August 16, 2022. Apply here. Final decisions on recipients will be made on or before September 7, 2022.
It is the goal of the AMS to ensure that its conferences are accessible to all, regardless of disability. The AMS will strive to make all as accessible as possible.
If special needs accommodations are necessary in order for you to participate in an AMS Sectional Meeting, please communicate your needs in advance to the AMS Meetings Department by:
- Registering early for the meeting,
- Checking the appropriate box on the registration form, and
- Sending an email request to the AMS Meetings Department or the Mathematics Meetings Service Bureau.
AMS Policy on a Welcoming Environment
The AMS strives to ensure that participants in the Sectional Meetings enjoy a welcoming environment. In all its activities, the AMS seeks to foster an atmosphere that encourages the free expression and exchange of ideas. The AMS supports equality of opportunity and treatment for all participants, regardless of gender, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, or veteran status.
Harassment is a form of misconduct that undermines the integrity of the AMS, and its activities and missions.
The AMS will make every effort to maintain an environment that is free of harassment, even though it does not control the behavior of third parties. A commitment to a welcoming environment is expected of all participants of AMS activities, including mathematicians, students, guests, staff, contractors and exhibitors, and participants in scientific sessions and social events. To this end, the AMS will include a statement concerning its expectations towards maintaining a welcoming environment in registration materials for the Sectional Meetings, and has put in place a mechanism for reporting violations. Violations may be reported confidentially and anonymously to 855-282-5703 or on the website. The reporting mechanism ensures the respect of privacy while alerting the AMS to the situation.
MathSafe is a program by and for the mathematical community to support safe and welcoming meetings. MathSafe volunteers will be available at the meeting to listen to and guide participants who experience harassing behavior. Follow this site for more details.
The AMS strives to ensure that participants in the meeting enjoy a welcoming environment. See the Welcoming Environment policy above.
Local Information and Maps
This meeting will take place on the campus of the University of Massachusetts Amherst located in Amherst, Massachusetts, 01003. A campus map can be found here. Information about University of Massachusetts Department of Mathematics and Statistics can be found here. Please visit the university website for additional information on the campus.
Participants driving to campus have several options for parking during the meeting.
Parking is available 24 hours a day, 7 days a week in the Campus Center Parking Garage located on Campus Center Way. Visitor parking is available here in the Upper Garage (Levels 2-6) at a cost of US\$1.75 per hour; visitors should enter on Level 3 and exit on Level 4.
Visitors can also park at metered parking spaces or in lots with meter pay-stations, for a cost of US\$1.50/hour. Meters are enforced from 7:00 am to 7:00 pm. Additionally, visitors to campus can purchase a one-day temporary parking pass for a cost of US\$8.00 per day from parking services. More information on these passes can be found here. From 5 p.m. to 7 a.m., Monday through Friday, on weekends and holidays, vehicles may park in any legal, non-reserved, non-restricted parking space or lot without displaying a permit.
See the campus parking map here.
This meeting will take place on the campus of the University of Massachusetts Amherst, located in Western Massachusetts.
Bradley International Airport is located 45 miles south of the University in Windsor Locks, Connecticut. There are 11 carriers servicing Bradley Airport, more information on travel via Bradley can be found here on the airport's website.
Boston Logan International Airport is located 90 miles east of the University in Boston, MA. There are 40 carriers servicing Boston Logan Airport, more information on travel via Logan can be found here on the airport's website.
Anyone traveling via air or train should purchase refundable tickets or get trip insurance to cover any unforeseen cancellations.
Some options for transportation from Logan and Bradley airports include Valley Transporter, Seemo Shuttle, Exclusive Car Service Inc., Bluebird Transportation, and Michael's Limousine & Transportation Service.
Ground Transportation: Locally participants can utilize the local bus service, Pioneer Valley Transit Authority, to get around Amherst.
Directions to Campus: For directions to campus, please visit the UMass visitor information page for driving direction options.
By Train: Travel by train to the region is available via Amtrak. The closest stations are located in Northampton, Massachusetts (20 minutes from Amherst) and Springfield, Massachusetts (30 minutes from Amherst). If arriving in Springfield, transportation to Amherst is available through Peter Pan Bus Lines, (800) 237-8747. If arriving in Northampton, the Pioneer Valley Transit Authority offers stops in Amherst. Anyone traveling via air or train should purchase refundable tickets or get trip insurance to cover any unforeseen cancellations.
By Bus: Pioneer Valley Transit Authority is a regional bus line in the Amherst area providing local transportation. Peter Pan Bus Lines services the Amherst area with bus stops available in Amherst Center and also on the campus of UMass directly.
The AMS, with funding from a private gift, will be accepting applications for partial travel support for doctoral students (at North American institutions) who plan to attend one of the Fall 2022 AMS Sectional Meetings.
Each grant, if awarded, will provide \$250 in partial support of attendance at one of the 2022 Fall Sectional Meetings.
It is the intention of the AMS to encourage each student's home institution to match the funds provided in support of the travel. Applications will be accepted only from doctoral students in mathematics. No person may receive a sectional meeting travel grant more than once.
More information can be found here. Apply for a grant.
Walking, biking, public transportation, ride share, and personal cars are recommended to get around campus and Amherst Center.
- By Bike: Valley Bike is a bike share program founded by the communities of Amherst, Chicopee, Easthampton, Holyoke, Northampton, South Hadley, Springfield and West Springfield, along with the University of Massachusetts and the Pioneer Valley Planning Commission. Learn more about options for membership and day use here.
- By Bus: Pioneer Valley Transit Authority is a regional bus line in the Amherst area providing local transportation. Find schedules and pricing here. UMass operates certain bus routes around campus as part of the regional bus system. Bus routes operated by UMass Transit are fare-free for Five College students, faculty and staff. For the general public, fares are on a proof-of-payment “honor system”. Bus drivers will not collect fares/passes, but passengers are expected to have either a valid Five College student, faculty or staff ID cards or a fare ticket/pass for each ride. See this page for more information.
- Other Options: Other local transportation options include Uber and Lyft.
The average high temperature for early October is in the low 60s Fahrenheit and the average low is in the high 50’s. Visitors should be prepared for warm to cool New England early-autumn weather and check weather forecasts in advance of their arrival.
All participants are encouraged to use the hashtag #AMSmtg on all forms of social media.
Information for International Participants
Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the U.S. found here. If you need a preliminary conference invitation in order to secure a visa, please send your request to email@example.com.
If you discover you do need a visa, the National Academies website provides these tips for successful visa applications:
- Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore,applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following: Family ties in home country or country of legal permanent residence, property ownership, bank accounts, or an employment contract or statement from employer stating that the position will continue when the employee returns.
- Visa applications are more likely to be successful if done in a visitor’s home country than in a third country.
- Applicants should present their entire trip itinerary,including travel to any countries other than the United States, at the time of their visa application.
- Include a letter of invitation from the meeting organizer or the US host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered.
- If travel plans will depend on early approval of the visa application, specify this at the time of the application.
- Provide proof of professional scientific and/or educational status (students should provide a university transcript).
This list is not to be considered complete. Please visit the website above for the most up-to-date information.
For inquries: AMS Meetings Department