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Frequently Asked QuestionsHave a question about the meeting? This page contains answers to commonly-asked questions about the 2012 Joint Mathematics Meetings. Please check this page frequently for updated information. Can't find what you are looking for? Email us at meet@ams.org. Program
Registration
Poster Sessions
Housing
Exhibits
TravelMiscellaneous
Where will the meeting be held and when?
What are the deadlines for this meeting?
What is the difference between a contributed paper (CP) session and a Special Session (SS)? MAA Contributed Paper sessions consist of (usually) ten- or fifteen-minute talks organized by mathematicians on specific topics. The selection process is detailed below in How do I submit an abstract for talks in the MAA sessions? AMS Special Sessions consist of talks (usually of twenty minutes' duration) organized by mathematicians on specific topics. It may be that all available places within a Special Session are taken by invitation; however, contributions can sometimes be accommodated. These are known as abstracts for consideration in Special Sessions and must be submitted by July 28, 2011. Any contribution that cannot be accommodated in a Special Session will be considered for presentation in an AMS Contributed Paper session if the author so indicates.
How do I submit an abstract for a talk in AMS sessions? How do I submit an abstract for a talk in MAA sessions? Go here to submit an abstract for this meeting. Follow the instructions and fill in the fields as required. Deadline for all abstract submissions is September 22, 2011. Abstracts can no longer be accepted after that date.
How do I present my talk?
How do I organize an AMS Special Session?
How do I find out who organized a specific session?
When will the information about the scientific program be available?
Is videotaping allowed at the meeting? Photographs and videos of meeting interactions will be taken by professional photographers hired by the Joint Mathematics Meetings or by AMS and MAA staff. These photographs and videos may occasionally be used for publicity purposes. By participating in the Joint Mathematics Meetings, attendees acknowledge that their photograph or a video that includes them may be published in material produced by the Joint Meetings, AMS or MAA. AMS and MAA are not responsible for unauthorized photographs or other images not taken by professional photographers hired by the Joint Mathematics Meetings or AMS and MAA staff. What is your policy for photographs taken at the meeting? Photographs and videos of meeting interactions will be taken by professional photographers hired by the Joint Mathematics Meetings or by AMS and MAA staff. These photographs and videos may occasionally be used for publicity purposes. By participating in the Joint Mathematics Meetings, attendees acknowledge that their photograph or a video that includes them may be published in material produced by the Joint Meetings, AMS or MAA. AMS and MAA are not responsible for unauthorized photographs or other images not taken by professional photographers hired by the Joint Mathematics Meetings or AMS and MAA staff. Exhibitors and attendees may take pictures at the meeting for personal purposes only. Under no circumstances can these pictures be published without the permission of the parties involved. Under no circumstances will anyone be permitted to take pictures of an exhibitor’s product without permission of the exhibitor.
When will the registration fees be published?
When will hotel rates be published?
Who can exhibit at the meeting?
When and how can exhibitors reserve space for the exhibits?
How can I be a sponsor for the meeting?
When can I register? Will registration packets be mailed before the meeting? Packets were mailed out during the week of December 5, 2011. When can I reserve a hotel room? Reservations for hotel rooms can be made beginning on September 1, 2011. How do I find out what student activities will be held at this meeting? This information is listed here. Do I need to register for the meeting to participate in the undergraduate poster session? You will need to register for the meeting and it is recommended that you register by the early registration deadline. You should register in the "Undergraduate Student" category (or appropriate Graduate Student category if you are a current grad student presenting research conducted as an undergrad). Can graduate students participate in the undergraduate poster session? Yes, as long as the work they are displaying was done as an undergrad. Where can I find detailed information about the undergraduate poster session? Detailed information can be found at http://www.maa.org/students/undergrad/jmmposterindex.html. A Roommate Search Board is here. How do I fill out the internet form if I am sharing a room with another participant who will be registering? 1) One person requests the room, naming the second person as the roommate.
2) The second person selects No in answer to the question, and then put I am sharing a room with so and so, who is requesting accommodations in the GENERAL COMMENT field. I did not ask for a hotel room when I registered. Now, I want to reserve a room. What should I do? Send email to mmsb@ams.org giving your preference for hotels, arrival/departure dates, guarantee information, and any other special requests. The MMSB will add it to your record and you will receive a new confirmation. How do I reserve rooms for a group of students? The best way to do is to register yourself and reserve a group of rooms as early as possible, hopefully in September. If you don't initially know the names of the students, reserve the rooms in your own name. There is no penalty for cancelling a room reservation if you do it before the hotel's cancellation deadline. Later, when you know the students' names, register them, and inform the MMSB which students are occupying each room. Please remember that the less expensive hotels and the student rooms fill up quickly. I am new to the Joint Mathematics Meetings. How can I find out about social and networking events? See the "Social" section of the navigation bar for links with this information.
What is the Employment Center and when does it occur?
How do I register for the Employment Center and how much does it cost? I had already registered for the Annual Meeting, but now I want to register for the Employment Center as an applicant (full service). What do I need to do? For information about the Employment Center and registration for it, please contact the Employment Center Staff at the AMS: Steven Ferrucci or Diane Boumenot, 800-321-4267, ext. 4113, or by e-mail: emp-info@ams.org. What is the topic of the AMS Short Course, when will it occur, and how much will it cost? There will be two AMS Short Courses. One will be on Random Fields and Random Geometry and one will be on Computing with Elliptic Curves Using Sage. See details here. What is the topic of the MAA Short Course, when will it occur, and how much will it cost? The MAA Short Course will be on Discrete and Computational Geometry. See details here. What are the topics of the MAA Minicourses, when will they occur, and how much will they cost? See details here. Is there a timetable for this meeting? Yes, the timetable is posted at http://jointmathematicsmeetings.org/2138_timetable.html. It is updated on a regular basis. Is there any travel information? Detailed travel information can be found here. Do the hotels have wireless access and how much does it cost? Yes and this information can be found here. Where can I get Visa information? Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the U.S. found at http://sites.nationalacademies.org/pga/biso/visas/ and http://travel.state.gov/visa/visa_1750.html. If you need a preliminary meeting invitation in order to secure a visa, please send your request to meet@ams.org and an invitation will be forwarded as soon as possible. In order to compose and send your letter, we will need your document number, email address, and your complete mailing address. Also see this very informative document from the U.S. Department of State which lists answers to frequently asked questions about the processing of visas (www.ams.org/amsmtgs/FAQ-Bus-1-Visa.pdf). You should also be aware that this meeting has been registered with the U.S. Department of State. Machine Readable Passports Required by June 26, 2005: The Department of Homeland Security reminds travelers from the 27 Visa Waiver Program (VWP) countries (see the website cited above for a list) that as of June 26, 2005, they must have a machine-readable passport to enter the United States without a visa. Beginning June 26, 2005, transportation carriers will be fined US$3,300, per violation, for transporting any VWP traveler to the United States without a machine-readable passport. Similarly, VWP travelers arriving in the United States on that date without a machine-readable passport should not anticipate being granted one-time entry into the country. As an alternative for persons with immediate travel plans who are unable to obtain a machine-readable passport in time, the individual may apply for a U.S. visa at a U.S. Consulate or Embassy abroad. The cvv number is the Credit Verification Value number. For VISA, MasterCard and Discover, this number is the last three digits of the string of numbers found on the back of your credit card. For American Express, this number is the four digits that are above and to the right of your credit card number on the front of your card. What is the standard audio-visual setup in the session rooms? At national meetings the usual audio-visual equipment provided for Special Session speakers includes one overhead projector, one laptop projector, and one screen. Because of extraordinarily high costs, requests for extra equipment cannot be filled automatically. Just after the abstract deadline for the meeting, please ask your speakers if they expect to need additional a-v equipment for their talks. Please contact the audiovisual coordinator at pfs@ams.org well in advance who will seek the necessary approvals for expenditures and make the extra arrangements. Please note that approvals for extra expenses are made on a case-by-case basis and cannot be guaranteed. In order to keep meetings affordable, some requests may not be granted. Due to the exorbitant additional late charges, requests made on site cannot be accommodated. White or blackboards are not available at national meetings. Will daycare be offered for this meeting? Yes and this information can be found here. Is there a list of restaurants in Boston? A list of restaurants is listed at http://www.bostonusa.com/visit/bostoneveryday/be/where-to-eat. Will there be any special raffles at this meeting? Currently, there are no plans to hold raffles. (Many raffles will take place in the exhibits, however.) How much is parking at the hotels? This information can be found in each hotel listing here. How can I give a suggestion for an Invited Address speaker? The AMS and MAA welcome suggestions for Invited Address speakers. Please send your suggestions for AMS speakers to: AMS Secretary at secretary@ams.org. Please send your suggestions for MAA speakers to: Gerard A Venema at venema@calvin.edu What is your ADA Policy? We strive to take the appropriate steps required to ensure that no individual with a disability is excluded, denied services, segregated, or otherwise treated differently. Please tell us what you require to help make your participation more enjoyable and meaningful. If you require special assistance, auxiliary aids or other reasonable accommodations to fully participate in this event, please check off the appropriate box on the Registration/Housing Form or e-mail the MMSB at mmsb@ams.org. All requests for special accommodations under the Americans with Disabilities Act of 1990 (ADA) must be made allowing enough time for evaluation and appropriate action by the JMM. Any information regarding your disability will remain confidential.
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Visit our AMS COVID-19 page for educational and professional resources and scheduling updates |