AMS Sectional Meeting Registration/Housing/Etc. Information

Program · Deadlines · Inquiries: meet@ams.org

 

To protect the health and well-being of attendees due to the spread of Covid-19, the AMS has cancelled this meeting.

Accommodations

Participants should make their own arrangements directly with the hotel of their choice. Special discounted rates were negotiated with the hotels listed below. Rates quoted do not include state and local taxes (7% state, 5% innkeepers, various local cities and towns) and hotel fees may apply. Participants must state that they are with the American Mathematical Society’s (AMS) Spring Central Sectional Meeting to receive the discounted rate or use code provided. The AMS is not responsible for rate changes or for the quality of the accommodations. Hotels have varying cancellation and early checkout penalties; be sure to ask for details.

Courtyard by Marriott, 150 Fairington Avenue, Lafayette, IN, 47905; (765) 449-4800 ext. 4932. Rate is US\$109 per night for a room. To make a reservation at this rate please call the hotel directly, call toll-free global reservations at 1-888-236-2427. To reserve online, use this link. Please use group code/type G3794/ASSOC when making all reservations. A major credit card or advance deposit is required to guarantee all individual reservations. Amenities at this property include complimentary high-speed internet; indoor pool; fitness center; The Bistro serving breakfast, dinner, room service, and cocktails; a business center; airport shuttle; and complimentary parking. Check-in is at 5:00 pm, check-out is at 11:00 am. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. This property is located less than 5 miles from campus. The deadline for reservations at this rate is March 1, 2020.

Hilton Garden Inn, 356 East State Street, West Lafayette, IN; (765) 743-2100. Rate is US\$129 per night for a room with 1 king bed. To make a reservation at this rate, please call the hotel directly and request the rate for the American Mathematical Society (AMS) Meeting. A credit card or advanced deposit is required to guarantee individual reservations. To reserve online, please use this link. This property has a cancellation policy requiring cancellation 48 hours in advance to avoid being charged for (1) night’s room and tax. Amenities at this property include complimentary high-speed internet; indoor pool; fitness center; The Garden Grill and Bar serving breakfast, room service, and cocktails; a business center; complimentary outdoor parking; and complimentary shuttle service to campus. Check-in is at 3:00 pm, check-out is at 11:00 am. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. This property is located approximately 1 mile from campus. The deadline for reservations at this rate is March 13, 2020.

Homewood Suites, 3939 South Street, Lafayette, IN; (765) 448-9700. Rate is US\$129 per night for a room with standard king bed with pull-out sofa. To reserve a room at this rate please contact the hotel by phone directly or at 1-800-760-7718. Group rate supersedes any other discounts and/or promotions; 14-day cancellation policy exists, please ask for details when reserving a room. This property is pet-friendly. Amenities at this property include complimentary hot breakfast; complimentary high-speed internet; outdoor pool; fitness center; a business center; airport shuttle; and complimentary parking. Check-in is at 3:00 pm, check-out is at 12:00 pm. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. This property is located approximately 5 miles from campus. The deadline for reservations at this rate is March 2, 2020.

Four Points, 1600 Cumberland Avenue, West Lafayette, IN, 47906; 765-463-5511. Rate is US\$99 per night for a standard king or a room with two double beds. To reserve a room at this rate please contact the hotel by phone directly at (765) 463-5511. Individual sleeping room cancellations must be made by 3:00 pm (3) days prior to the arrival date or a (1) night room and tax fee will be charged. No-show reservations will be charged the amount of room and tax for the entire duration of the original reservation. This property is pet-friendly. Amenities at this property include kitchenette in-room; complimentary high-speed internet; indoor and outdoor pool; fitness center; a business center; Tailgate Grille and Bar serving dinner; and complimentary parking. Check-in is at 3:00 pm, check-out is at 11:00 am. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. This property is located approximately 3.4 miles from campus. The deadline for reservations at this rate is March 3, 2020.

Holiday Inn City Centre, 515 South Street, Lafayette, IN 47901; (765) 423-1000. Rate is US\$129 per night, per room for king or two-queen room. Discounts such as AAA, AARP, etc., will not apply to group rates. To reserve a room at this rate please contact reservations at 1-800-HOLIDAY or directly at (765) 423-1000 and ask for the American Mathematical Society rate. You may also make your reservations online at www.hicclaf.com using the code AMS. Amenities at this property include internet access; microwaves and refrigerators available for rental; indoor pool; fitness center; a business center; Lobby Bar and Grill serving breakfast, dinner, and dessert; and complimentary parking. Check-in is at 3:00 pm, check-out is at 12:00 pm. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. This property is located approximately 1.5 miles from campus. The deadline for reservations at this rate is March 3, 2020.

DoubleTree by Hilton Lafayette East, 155 Progress Drive, Lafayette, IN 47905; (765) 447-0575. Rate is US\$119 per night for a room with one king bed or two double beds. To reserve a room at this rate individuals may call the hotel directly at (765) 447-0575 and press “O” for the hotel reservation specialist. Amenities at this property include complimentary Wi-Fi, mini-fridge, coffeemaker available in the guest rooms, a heated indoor pool, and a 24-hour fitness center. Breakfast and dinner are available at Made Market, with menus that focus on fresh and healthy American fare. Check-in is at 3:00 pm, check-out is at 12:00 pm. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. This property is located approximately 4.8 miles from campus. The deadline for reservations at this rate is March 4, 2020.

Fairfield Inn and Suites, 4000 South Street, Lafayette, IN 47905; (765) 449-0083. Rate is US\$114 per night for a room. To reserve a room at this rate individuals may call the hotel directly at 765-446-0900 and press “O” for the hotel reservation specialist. Amenities at this property include complimentary Wi-Fi, heated indoor pool, 24-hour fitness center, business center, and complimentary hot breakfast. Check-in is at 3:00 pm, check-out is at 12:00 pm. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. This property is located approximately 4.7 miles from campus. The deadline for reservations at this rate is March 2, 2020.

Home2 Suites, 3838 Grace Lane, Lafayette, IN 47905; (765) 771-7575. Rate is US\$139 per night for a King Studio Suite with a pullout sofa sleeper. To reserve a room at this rate individuals may call the hotel directly at (765) 771-7575. This property is pet friendly with a $75.00 non-refundable fee. Amenities at this property include complimentary Wi-Fi, an indoor pool, a fitness center, a business center, complimentary hot breakfast, cribs and high chairs available, coin laundry, and free parking. Check-in is at 3:00 pm, check-out is at 11:00 am. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. This property is located approximately 4.4 miles from campus. The deadline for reservations at this rate is March 2, 2020.

Residence Inn, 3834 Grace Lane, Lafayette, IN 47905; (765) 479-7208. Rate is US\$149 per night for a King Studio Suite. To reserve a room at this rate individuals may call the hotel directly at (765) 479-7208. This property is pet friendly with a maximum of 2 pets per guest room with a non-refundable fee of \$75.00. Please contact hotel for details. Amenities at this property include complimentary high-speed Wi-Fi, guest room with fully equipped kitchen, TV with cable and Netflix, 24-hour fitness center, and complimentary full American breakfast. Check-in is at 4:00 pm, check-out is at 11:00 am. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. This property is located approximately 4.5 miles from campus. The deadline for reservations at this rate is March 3, 2020.

Hampton Inn Lafayette, 3941 South Street, Lafayette, IN 47905; (765) 447-1600. Rate is US\$115 per night for a room with two queen beds. To reserve a room at this rate individuals may call the hotel directly at (765) 447-1600. Amenities at this property include complimentary Wi-Fi, indoor pool, fitness center, complimentary hot breakfast, and free parking. Check-in is at 3:00 pm, check-out is at 12:00 pm. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. This property is located approximately 4.6 miles from campus. The deadline for reservations at this rate is March 2, 2020.

Quality Inn and Suites, 4221 South Street, Lafayette, IN 47905; (765) 447-9460. Rate is US\$115 per night for a room with two queen beds. To reserve a room at this rate individuals may call the hotel directly at (765) 447-9460. This property is pet friendly; please contact hotel directly for more information. Amenities at this property include free coffee, free deluxe continental breakfast served daily from 6:00 am–9:00 am, coffee maker in guest rooms, free Wi-Fi, 24-hour fitness center, 24-hour laundry facility, and free parking. Check-in is at 3:00 pm, check-out is at 12:00 pm. Cancellation cutoff is March 20, 2019 by 5:00 pm local time - 14 days prior to date of arrival. There will be a one-night room fee plus tax if canceling with 14 days or less notice. This property is located approximately 4.9 miles from campus. The deadline for reservations at this rate is March 20, 2020.

Housing Warning

Please beware of aggressive housing bureaus that target potential attendees of a meeting. They are sometimes called “room poachers” or “room-block pirates” and these companies generally position themselves as a meeting’s housing bureau, convincing attendees to unknowingly book outside the official room block. They call people who they think will more likely than not attend a meeting and lure them with room rates that are significantly less than the published group rate—for a limited time only. And people who find this offer tempting may hand over their credit card data, believing they have scored a great rate and their housing is a done deal. Unfortunately, this often turns out to be the start of a long, costly nightmare.

Note that some of these room poachers create fake websites on which they represent themselves as the organizers of the meeting and include links to book rooms, etc. The only official website for this meeting is ams.org and one that has the official AMS logo.

These housing bureaus are not affiliated with the American Mathematical Society or any of its meetings, in any way. The AMS would never call anyone to solicit reservations for a meeting. The only way to book a room at a rate negotiated for an AMS Sectional Meeting is via a listing on AMS Sectional Meetings pages or Notices of the AMS. The AMS cannot be responsible for any damages incurred as a result of hotel bookings made with unofficial housing bureaus.

Food Services

At the time of the publication of this announcement, the University anticipates that a variety of dining options will be available on campus.

There are many dining options on Purdue’s campus and throughout the city of West Lafayette offering a variety of cuisines. For more information about dining on campus please visit www.dining.purdue.edu/CampusDining/index.html.

Some dining options in the area include:

• 1869 Tap Room, Purdue Memorial Union, 101 North Grant Street, West Lafayette, IN 47906, (765) 494-8989; named for the year Purdue University was founded, serving pub fare. Monday–Sunday, 6:00 am–12:00 am, on campus.
• Town and Gown, 119 N River Road, West Lafayette, IN 47906, (765) 202-3425; serving crepes and all-day breakfast, lunch, and dinner at an affordable price. Monday–Friday, 7:00 am–10:00 pm, Saturday–Sunday, 8:00 am–10:00 pm, 0.7 miles from campus.
• Triple XXX, 2 N Salisbury Street, West Lafayette, IN; (765) 743-5373; serving breakfast anytime, America’s first and oldest drive-in. Monday–Saturday, 5:30 am–11:00 pm, Sunday, 5:30 am–10:00 pm, 0.3 miles from campus.

• Khana Khazana, 108 Northwestern Avenue, West Lafayette, IN 47906, (765) 743-1223; serving Indian cuisine. Saturday and Sunday, 12:00 pm–3:00 pm and 5:30 pm–9:00 pm, on campus.

• Cosi, 1101 Third Street, West Lafayette, IN 47906, (765) 494-8035; serving soups, sandwiches, and salads. Friday, 7:30 am–8:00 pm, Saturday, 11:00 am–3:00 pm, Sunday, 10:30 am–10:00 pm, on campus.
• Blue Nile, 117 Northwestern Ave #2, West Lafayette, IN 47906, (765) 269-998; serving Mediterranean cuisine. Friday, 7:30 am–8:00 pm, Saturday, 11:00 am–3:00 pm, Sunday, 10:30 am–10:00 pm, on campus.
• Greyhouse, 100 Northwestern Avenue, West Lafayette, IN 47906, (765) 743-5316; serving coffee and light fare. Friday–Sunday, 7:00 am–9:00 pm, 0.1 mile from campus.

• Pappy’s Sweet Shop, 101 Grant Street, West Lafayette, IN 47906, (765) 494-8948; serving American fare. Friday, 7:00–11:00 pm, Saturday and Sunday, 7:30 am–9:00 pm, on campus.

Registration and Meeting Information

To protect the health and well-being of attendees due to the spread of Covid-19, the AMS has cancelled this meeting.

Program Books

In order to keep registration fees as low as possible, save on printing costs, and make the meetings more environmentally friendly, a small fee will be charged for receiving a program book.

If you want to receive a program book, please complete the section entitled “Printed Program” on the registration form and pay a nominal fee of US\$3 for each copy. If you do not want to receive a program book, please skip that section and click “Next.” All purchased program books will be distributed at the registration desk at the meeting. No program books will be mailed before the meeting. A small quantity of program books may be available for purchase on-site at meetings, however supplies will be limited.

For your convenience, the following changes have been made to the website to make the program more accessible and mobile-friendly.

• Online Timetable: The sectional meetings now have an online timetable display. It will provide a quick reference to where the sessions and rooms are located.

• Print-friendly Pages: The pages of the program now have a “Print” button in the top right-hand corner. It is black and is depicted by a little printer. If you cannot see it, please maximize your window. The printer icon is sometimes bundled into the generic “share” icon when the window is re-sized. If you click the printer button, it will print the text of the page without additional webpage elements. If you go to the page of a special session and click the print icon, you will get a schedule of all the parts of that session. This can also be printed to pdf if you have a pdf printer installed.

• Room Locations: The room locations are now more conspicuous in the web program when the program is scheduled.

Other Activities

Book Sales: Stop by the on-site AMS bookstore to review the newest publications and take advantage of exhibit discounts and free shipping on all on-site orders! AMS and MAA members receive 40% off list price. Nonmembers receive a 25% discount. Not a member? Ask a representative about the benefits of AMS membership.

AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you wish to discuss with the AMS, please stop by the book exhibit.

Membership Activities: During the meeting, stop by the AMS Membership Exhibit to learn about the benefits of AMS Membership. Members receive free shipping on purchases all year long and additional discounts on books purchased at meetings, subscriptions to Notices and Bulletin, discounted registration for world-class meetings and conferences, and more!

Complimentary refreshments will be served courtesy in part of the AMS Membership Department.

Child Care Grants

The AMS will provide a limited number of reimbursement grants of US\$125 per family to help with the cost of child care for registered participants at the meeting. The funds may be used for any form of child care that frees a parent to participate more fully in the meeting. Grants will be awarded on a first-come, first-served basis, one per family, and one per season (i.e. Spring or Fall), the latter depending on the amount of grants available. Registration for the meeting as well as membership in the AMS is required to apply for this program.

Information about applying for child care grants is on Mathprograms.org and applications will be accepted on a first-come, first-served basis until February 11, 2020 (extended). Final decisions on recipients will be made on or before March 6, 2020. All grant funds will be provided in the form of a check which will be issued at the meeting.

Special Needs

It is the goal of the AMS to ensure that its conferences are accessible to all, regardless of disability. The AMS will strive, unless it is not practicable, to choose venues that are fully accessible to the physically handicapped.

If special needs accommodations are necessary in order for you to participate in an AMS Sectional Meeting, please communicate your needs in advance to the AMS Meetings Department by:

• Registering early for the meeting,
• Checking the appropriate box on the registration form, and
• Sending an email request to the AMS Meetings Department at mmsb@ams.org or meet@ams.org.

AMS Policy on a Welcoming Environment

The AMS strives to ensure that participants in its activities enjoy a welcoming environment. In all its activities, the AMS seeks to foster an atmosphere that encourages the free expression and exchange of ideas. The AMS supports equality of opportunity and treatment for all participants, regardless of gender, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, or veteran status.

Harassment is a form of misconduct that undermines the integrity of AMS activities and mission.

The AMS will make every effort to maintain an environment that is free of harassment, even though it does not control the behavior of third parties. A commitment to a welcoming environment is expected of all attendees at AMS activities, including mathematicians, students, guests, staff, contractors and exhibitors, and participants in scientific sessions and social events. To this end, the AMS will include a statement concerning its expectations towards maintaining a welcoming environment in registration materials for all its meetings, and has put in place a mechanism for reporting violations. Violations may be reported confidentially and anonymously to 855-282-5703 or at www.mathsociety.ethicspoint.com. The reporting mechanism ensures the respect of privacy while alerting the AMS to the situation. Violations may also be brought to the attention of the coordinator for the meeting (who is usually at the meeting registration desk), and that person can provide advice about how to proceed.

For AMS policy statements concerning discrimination and harassment, see the AMS Anti-Harassment Policy at https://www.ams.org/about-us/governance/policy-statements/anti-harassment-policy.

Questions about this welcoming environment policy should be directed to the AMS Secretary at https://www.ams.org/about-us/governance/sec-contact.

Local Information and Maps

This meeting will take place on the Purdue campus located at 610 Purdue Mall, West Lafayette, IN 47907. A campus map can be found at www.purdue.edu/campus_map. Information about the Purdue Mathematics Department can be found at www.math.purdue.edu. Please visit the university website www.purdue.edu for additional information on the campus.

For information on Gender Neutral restrooms on campus please visit www.purdue.edu/lgbtq/resources/gender-inclusive_restrooms.php. Any nursing person who is a member of the Purdue community (faculty, staff, students, and visitors) can use the lactation rooms provided on campus. Please contact Heather Butler at hpb@ams.org to make arrangements to access these rooms.

Please watch this website for updated information about this meeting.

Parking

Parking is available for visitors to campus. The closest lot to the meeting spaces is the garage on University Street (PGU) across from the Lawson Computer Science Building. Parking at this lot is free on weekends and after 5 pm on weekdays. For more information about parking on campus please visit www.purdue.edu/visit/getting-here/parking.php.

Travel

Purdue University Campus is located 65 miles outside of the city of Indianapolis, Indiana. Indianapolis International Airport is the closest airport to the University. Chicago O’Hare International Airport (ORD) is approximately 143 miles from campus. The most common types of transportation used from the airport are rental cars and shuttle services.

By Air:

Indianapolis International Airport (IND) is the closest airport to the Purdue University Campus. Indianapolis International Airport is located approximately 70.3 miles from the University.

Shuttles should be contacted ahead of time. Shuttles to Purdue University are serviced by Reindeer (serving IND and ORD), (765) 637-5124, www.reindeershuttle.com, Express Air Coach (serving only ORD), (765) 743-3120, www.expressaircoach.com, and Lafayette Limo (serving IND and ORD), (765) 497-3828, https://www.lafayettelimo.com/index.php/services/90-shuttle-services. Please contact the service providers for fees.

By Train:

The Lafayette region is served by Amtrak. Reservations can be made on Amtrak at www.amtrak.com/stations/laf. If traveling by rail, you will arrive at 200 North Second Street, Lafayette, IN 47901-1238. The train station, called the Big Four Depot, is located 1.2 miles from campus.

By Bus:

The Greater Lafayette CityBus offers access around the cities of Lafayette and West Lafayette, the home of Purdue University. The meeting will be held on the Purdue University Campus. This campus is accessible by bus services; a one-way ride ticket costs US\$1.00, a one-day pass costs US\$2.00. For additional information about bus fares and schedules please visit www.gocitybus.com.

By Car:

All directions to Purdue will direct drivers to a final destination of the University Street Parking Garage.

When using a GPS please be certain to enter 305 N University St, West Lafayette, IN 47907 as the final destination for Lawson Hall which is across from the parking garage.

Local Transportation

Bus and Subway Service:

The Greater Lafayette CityBus offers access around the cities of Lafayette and West Lafayette, the home of Purdue University. The meeting will be held on the Purdue University Campus. This campus is accessible by bus services; a one-way ride ticket costs US\$1.00, a one-day pass costs US\$2.00. For additional information about bus fares and schedules please visit www.gocitybus.com.

Taxi Service:

Licensed, metered taxis serve the area. Local taxi service is available from several vendors including City Cab, (765) 477-1234 or 765-429-TAXI, as well as Four Star taxi service, (765) 448-6150. Both Lyft and Uber also operate in West Lafayette.

Weather

The average high temperature in West Lafayette for April is in the mid-50s Fahrenheit, and the average low is in the low 40s Fahrenheit. Visitors should be prepared for inclement weather and check weather forecasts in advance of their arrival.

Social Networking

Attendees and speakers are encouraged to tweet about the meeting using the hashtag #AMSmtg.

Information for International Participants

Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the US found at travel.state.gov/content/travel/en.html. If you need a preliminary conference invitation in order to secure a visa, please send your request to hpb@ams.org.

If you discover you do need a visa, the National Academies website (see above) provides these tips for successful visa applications:

1. Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following: family ties in home country or country of legal permanent residence, property ownership, bank accounts, or an employment contract or statement from employer stating that the position will continue when the employee returns.
2. Visa applications are more likely to be successful if done in a visitor’s home country than in a third country;
3. Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application;
4. Include a letter of invitation from the meeting organizer or the US host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered;
5. If travel plans will depend on early approval of the visa application, specify this at the time of the application;
6. Provide proof of professional scientific and/or educational status (students should provide a university transcript).

This list is not to be considered complete. Please visit the websites above for the most up-to-date information.

Inquiries

For inquries: meet@ams.org