AMS Sectional Meeting Registration, Housing Etc. Information

Program · Deadlines · Inquiries: meet@ams.org

Registration is Open.    REGISTER HERE

Accommodations

Participants should make their own arrangements directly with the hotel of their choice. Special discounted rates were negotiated with the hotels listed below. Quoted rates are exclusive of applicable state and local taxes, currently, 15.95% and other hotel fees may apply. Participants must state that they are with the American Mathematical Society's (AMS) Spring Eastern Sectional Meeting to receive the discounted rate. The AMS is not responsible for any rate changes or for the quality of any of the accommodations. Hotels have different cancellation and early checkout penalties, so please ask for details.

Please note that this will be in the midst of cherry blossom season and hotels are in high demand. Book Early!

NEW!! Hyatt Place Washington DC/ US Capitol, 33 New York Avenue N.E, Washington, D.C. 20002; (202) 289-5599. The rate is US\$199 per night; This property is approximately 1.8 miles from campus. The hotel is pet-friendly and offers complimentary Wi-Fi and breakfast. Valet parking is available for US\$55 per car per night. Please ask about cancellation and early check-out policies when you make your reservations. In the event that a participant needs to cancel a confirmed reservation, they should call the number listed above to avoid a charge of one night's room and tax. Guests can reserve a room by identifying themselves as part of the American Mathematical Society or by the reservation link. The deadline for reservations at this rate is Friday, March 8, 2024.

Generator Washington DC, 1900 Connecticut Ave NW, Washington, DC, 20009; (202) 332-9300. The rate is US\$197 per night for a room with a king bed; This property is approximately 2.1 miles from campus. The hotel offers complimentary Wi-Fi and self-parking onsite for US\$50 overnight. Please ask about cancellation and early check-out policies when you make your reservations. In the event that a participant needs to cancel a confirmed reservation, they should call the number listed above to avoid a charge of one night's room and tax. Guests can reserve a room by identifying themselves as part of the American Mathematical Society or by the reservation link. The deadline for reservations at this rate is Tuesday, March 5, 2024.

The Westin Washington, DC Downtown, 999 9th Street NW, Washington, DC 20001; (202) 898-9000. The rate is US\$289 per night; This property is approximately 1.9 miles from campus. The hotel offers complimentary Wi-Fi. Onsite parking is available for US\$36. Please ask about cancellation and early check-out policies when you make your reservations. In the event that a participant needs to cancel a confirmed reservation, they should call the number listed above to avoid a charge of one night's room and tax. Guests can reserve a room by identifying themselves as part of the American Mathematical Society or by the reservation link. The deadline for reservations at this rate is Friday, March 8, 2024.

Residence Inn Washington, DC Downtown, 1199 Vermont Avenue NW, Washington, DC 20005; (202) 898-1100. The rate is US\$258 per night for a room with a queen bed; This property is approximately 2 miles from campus. The hotel offers complimentary Wi-Fi and breakfast. Valet parking is available for US\$54. Please ask about cancellation and early check-out policies when you make your reservations. In the event that a participant needs to cancel a confirmed reservation, they should call the number listed above to avoid a charge of one night's room and tax. Guests can reserve a room by identifying themselves as part of the American Mathematical Society or by the reservation link. The deadline for reservations at this rate is Friday, March 8, 2024.

Washington Marriott at Metro Center, 775 12th Street NW, Washington, DC 20005; (202) 737-2200. The rate is US\$263 per night; This property is approximately 2.2 miles from campus. The hotel offers complimentary Wi-Fi and is within walking distance of many restaurants. Valet parking is available at US\$54 with in and out privileges. Please ask about cancellation and early check-out policies when you make your reservations. In the event that a participant needs to cancel a confirmed reservation, they should call the number listed above to avoid a charge of one night's room and tax. Guests can reserve a room by identifying themselves as part of the American Mathematical Society or by the reservation link. The deadline for reservations at this rate is Friday, March 8, 2024.

Royal Sonesta DC Dupont Circle, 2121 P Street NW, Washington, DC, 20037; (202) 448-1843. The rate is US\$209 per night for a single or double occupancy room; This property is approximately 2.7 miles from campus. The hotel is pet friendly and offers complimentary Wi-Fi. Overnight valet parking is available at US\$54 per night. Please ask about cancellation and early check-out policies when you make your reservations. In the event that a participant needs to cancel a confirmed reservation, they should call the number listed above to avoid a charge of one night's room and tax. Guests can reserve a room by identifying themselves as part of the American Mathematical Society or by the reservation link. The deadline for reservations at this rate is Thursday, March 14, 2024.

Hilton Washington DC Capitol Hill, 525 New Jersey Ave NW, Washington, DC 20001; (202) 628-2100. The rate is US\$259 per night; This property is approximately 2.4 miles from campus. The hotel offers complimentary Wi-Fi and pet-friendly rooms. Valet parking with in and out privileges is available at US\$59 per night plus tax. Please ask about cancellation and early check-out policies when you make your reservations. In the event that a participant needs to cancel a confirmed reservation, they should call the number listed above to avoid a charge of one night's room and tax. Guests can reserve a room by identifying themselves as part of the American Mathematical Society or by the reservation link. The deadline for reservations at this rate is Wednesday, March 6, 2024.

Holiday Inn Express Washington DC Downtown, 317 K Street NW, Washington, DC, 20001; (202) 770-3636. The rate is US\$259 per night for a single or US\$279 for a double occupancy room; This property is approximately 1.9 miles from campus. The hotel offers complimentary breakfast, Wi-Fi, and coffee. Overnight valet parking is available at US\$49 per night plus 18% tax. Please ask about cancellation and early check-out policies when you make your reservations. In the event that a participant needs to cancel a confirmed reservation, they should call the number listed above to avoid a charge of one night's room and tax. Guests can reserve a room by identifying themselves as part of the American Mathematical Society or by the reservation link. The deadline for reservations at this rate is Thursday, March 14, 2024.

Hampton Inn Washington-Downtown-Convention Center, 901 6th Street., NW, Washington, District of Columbia, 20001; (202) 842-2500. The rate is US\$239 per night; This property is approximately 1.8 miles from campus. The hotel offers complimentary Wi-Fi, complimentary breakfast, and access to on-site restaurant. Valet parking is available for US\$50 per car per night. Please ask about cancellation and early check-out policies when you make your reservations. In the event that a participant needs to cancel a confirmed reservation, they should call the number listed above to avoid a charge of one night's room and tax. Guests can reserve a room by identifying themselves as part of the American Mathematical Society or by the reservation link. The deadline for reservations at this rate is Tuesday, March 5, 2024.

Housing Warning

Please beware of aggressive housing bureaus that target potential participants of a meeting. They are sometimes called "room poachers" or "room-block pirates" and these companies generally position themselves as a meeting's housing bureau, convincing participants to unknowingly book outside the official room blocks. They call people who they think will more likely than not attend a meeting and lure them with room rates that are significantly less than the published group rate -- for a limited time only. People who find this offer tempting may hand over their credit card data, believing they have scored a great rate and their housing is a done deal. Unfortunately, this often turns out to be the start of a long, costly nightmare.

Note that some of these room poachers create fake websites on which they represent themselves as the organizers of the meeting and include links to book rooms, etc. The only official website for this meeting is ams.org and one that has the official AMS logo.

These housing bureaus are not affiliated with the American Mathematical Society or any of its meetings, in any way. The AMS would never call anyone to solicit reservations for a meeting. The only way to book a room at a rate negotiated for an AMS Sectional Meeting is via a listing on this site. The AMS cannot be responsible for any damages incurred as a result of hotel bookings made with unofficial housing bureaus.

Food Services

On Campus

• Armour J. Blackburn University Center, 2397 6th St NW, Washington, DC 20059; Vending machines only on weekends

Off Campus

• Chipotle Mexican Grill, 2301 Georgia Ave NW Unit A, Washington, DC 20001; Salads, bowls, burritos, tacos
• Subway, 2301-B Georgia Ave NW, Washington, DC 20001; Sandwiches
• Potbelly, 2301 Georgia Ave NW, Washington, DC 20001; Sandwiches, salads, baked goods
• PLNT Burger, 967 Florida Ave NW, Washington, DC 20001 (located in Whole Foods, 2nd floor); vegan; about 12-13 minutes’ walk
• NuVegan Cafe, 2928 Georgia Ave NW, Washington, DC 20001; Vegan

Some options for coffee service include:

• Starbucks, 2225 Georgia Ave NW 1st Floor, Washington, DC 20059; Coffee, tea, and bagels
• La Colombe Coffee Roasters, 1346 Florida Ave NW, Washington, DC 20009; Coffee, tea, and snacks
• Harrar Coffee & Roastery, 2904 Georgia Ave NW, Washington, DC 2000; Coffee and tea
• Café Unido Shaw, 908 W St NW, Washington, DC 20001; Coffee shop

Registration and Meeting Information

This meeting is being planned as an in-person meeting only. Virtual options cannot be accommodated. We apologize for any inconvenience this may cause.

In an effort to spread the cost of the sectional meetings more equitably among all who attend and hence help keep registration fees low, you must be registered for a sectional meeting in order to submit an abstract for that meeting. You will be prompted to register on the Abstracts Submission Page.

Registration Fees (no difference for registration during the meeting):

US\$21         Students and Unemployed Mathematicians
US\$30         AMS Emeritus Members
US\$95         Regular AMS and CMS (Canadian Mathematical Society) Members
US\$192       Non-members

REGISTER HERE  Join the AMS

Registration fees help support a wide range of activities associated with planning, organizing, and conducting these meetings.

• Please note that that only AMS members with the emeritus membership type are eligible for the emeritus rate. If you are a life member and eligible for the emeritus rate, please check with AMS Customer Service to update your membership.
• The member registration rate is available to any AMS Corporate Member employee who is not an AMS individual member. To receive this discounted registration rate, please contact mmsb@ams.org.
• In the event that your abstract is not accepted or you have to cancel your participation in the program due to unforeseen circumstances, your registration fee will be reimbursed.
• Program booklets will no longer be provided for the sectional meetings. However, the most updated program information will be at your fingertips with the Meeting Mobile App and the links to the program pages that will be available on ams.org.

Register online and follow these steps:

1. After clicking on "Register," you will be asked to enter your email address, and then log in to your account, or create a web account if you do not already have one. This only requires a username (email address), password, name, and address. If you already have a web account with us, please log in with your username (email address) and password. Please make sure that the email address that you are using is current, as we will send any pertinent updates to this email.
2. Once you create and/or login to the account, continue on to register for the meeting. The same username and password may be used to register for all future sectional meetings.

Registering someone else: If you are planning to register someone else, verify that that person has an AMS web account. If they do not have a web account, please have them go to Register for a web account, or email AMS Customer Service to create one. You do not have to be a member to have an AMS web account. It is also possible that an AMS member does not have a web account, if they have never shopped at our bookstore, or registered online for a meeting. Ask for the email address associated with their web account, and use this to register them. When you click on the registration form, choose "Register Someone Else." Please first login with your personal AMS web account. If you do not have one, please create one. Enter the email address associated with your account, and then your password. If will ask you if you want to register someone else, or yourself. Click "someone else," and enter the email address belonging to the person’s web account. Click on the green box that says "Check." Choose the person, and continue the registration.

We hope that you will find this system easy to use. Once your information is in our system, you will not have to enter your information for any future sectional meetings, unless it has changed, thus making your registration faster and easier. For any questions or concerns about this process, please contact the Mathematics Meetings Service Bureau.

Cancellations: Participants may cancel registrations made in advance by emailing the Mathematics Meetings Service Bureau. 100% refunds will be issued for any advance registrations cancelled by the end of the day (11:59 EDT) on April 5, 2024. After this date, no refunds will be issued for this meeting. However, if the AMS cancels this meeting or converts it to a virtual meeting with different fees, 100% refunds will be issued to every registered participant.

The registration desk will be open on Saturday, April 6, from 7:00 am to 4:00 pm and Sunday, April 7, from 7:30 am to noon, location to be determined. This meeting is cashless. The same fees listed above apply for registration during the meeting and are payable by check or credit card (online only).  Please note that the only way to register for this meeting is online, before or during the meeting. If you register by April 3, you may pick up your pre-printed badge at the desk. After this date, please show your receipt at the registration desk, and there will be materials available for you to make a badge.

Room Locations On-site: The buildings and classrooms on campus will be identified at a later date. Special Sessions and Contributed Paper Sessions will take place in nearby classrooms on the campus. Updated information about meeting rooms will be posted here soon. See the Howard University campus map here.

Information about gender-neutral restrooms will be posted when available.

Special Thanks

The AMS expresses its sincere appreciation to Howard University, and most especially to Bourama Toni and Alexander Burstein, and the rest of the Department of Mathematics, for their generous support in hosting this sectional meeting.

Other Activities On-Site

Book Sales: Stop by the on-site AMS Bookstore to browse our newest titles at discounted conference pricing, with free shipping for all attendees. AMS Members save 40% off of the list price; MAA members enjoy special discounts, as well. We look forward to sharing our publications with you!

Complimentary Coffee will be served, courtesy of the AMS.

AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you wish to discuss with the AMS, please stop by the book exhibit.

AMS Membership: Connect with your colleagues through AMS meetings and membership! AMS members contribute to the growth and vitality of the mathematical sciences. Your membership supports community-wide resources such as AMS conferences, advocacy, networking opportunities and professional development programs.

Not a member yet? Become a member today and save on your Sectional meeting registration!

Become an Introductory member and save on registration! Introductory membership* applies to the first two consecutive years of membership in any category other than Nominee, Student and Graduate Student, or Affiliate. You can renew as an Introductory member if you haven't paid dues or received a nominee membership in five (5) or more consecutive calendar years.

Questions? Membership staff will be available onsite to answer questions about joining or renewing your AMS membership.

Well-Being Protocols

Due to the ending of the COVID-19 Public Health Emergency Declaration on May 11, 2023 and newly released COVID-19 guidelines in 2024 by the CDC, the following protocols are in place for this conference:

• Participants, including staff and volunteers, are no longer requested to be vaccinated or tested.
• Wearing a mask is optional and will be based on individual comfort levels. Extra masks will be available at the registration desk, while quantities last.
• If anyone has been exposed to COVID-19 within 72 hours of coming to the meeting, they should wear a mask throughout the conference.
• If anyone tested positive for COVID-19 within 72 hours before coming to the meeting, they should come to the meeting only if they have been fever-free and have improved symptoms 24 hours before coming, and agree to wear a mask throughout the conference.
• If anyone tests positive for COVID-19 during the meeting and have a fever, they should isolate in their room until they are fever free and have improved symptoms. They should also agree to wear a mask throughout the conference.

The AMS is committed to the well-being of all participants at this conference and will continue to share any updates.

Child Care Grants

The AMS will provide a limited number of reimbursement grants of US\$125 per family to help with the cost of child care for registered participants at the meeting. The funds may be used for any form of child care that frees a parent to participate more fully in the meeting. Grants will be awarded on a first-come, first-served basis, one per family, and one per season (i.e. Spring or Fall), the latter depending on the amount of grants available. Registration for the meeting as well as membership in the AMS is required to apply for this program.

Information about applying for child care grants is here.  Applications will be accepted on a first-come, first-served basis until February 13, 2024.  Apply here.  Final decisions on recipients will be made on or before March 12, 2024.

Special Needs

It is the goal of the AMS to ensure that its conferences are accessible to all, regardless of disability. The AMS will strive to make all as accessible as possible.

If special needs accommodations are necessary in order for you to participate in an AMS Sectional Meeting, please communicate your needs in advance to the AMS Meetings Department by:

• Registering early for the meeting,
• Checking the appropriate box on the registration form, and
• Sending an email request to the AMS Meetings Department or the Mathematics Meetings Service Bureau.

AMS Policy on a Welcoming Environment

The AMS strives to ensure that participants in the Sectional Meetings enjoy a welcoming environment. In all its activities, the AMS seeks to foster an atmosphere that encourages the free expression and exchange of ideas. The AMS supports equality of opportunity and treatment for all participants, regardless of gender, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, or veteran status.

Harassment is a form of misconduct that undermines the integrity of the AMS, and its activities and missions.

The AMS will make every effort to maintain an environment that is free of harassment, even though it does not control the behavior of third parties. A commitment to a welcoming environment is expected of all participants of AMS activities, including mathematicians, students, guests, staff, contractors and exhibitors, and participants in scientific sessions and social events. To this end, the AMS will include a statement concerning its expectations towards maintaining a welcoming environment in registration materials for the Sectional Meetings, and has put in place a mechanism for reporting violations. Violations may be reported confidentially and anonymously to 855-282-5703 or on the website. The reporting mechanism ensures the respect of privacy while alerting the AMS to the situation.

MathSafe

MathSafe is a program by and for the mathematical community to support safe and welcoming meetings. MathSafe volunteers will be available at the meeting to listen to and guide participants who experience harassing behavior.

For assistance, come to the Registration Desk. To speak to an ombudsperson directly or for assistance when the desk is closed, call (401) 455-4040.

The AMS strives to ensure that participants in the meeting enjoy a welcoming environment. See the Welcoming Environment policy above. A mechanism for reporting violations confidentially and anonymously is included in this policy.

Code of Conduct

Disruptions: The American Mathematical Society (AMS) is committed to upholding the professional and educational purposes of its meetings and conferences. We affirm the right of registered attendees of AMS meetings and conferences to participate fully in all scheduled program activities and we aim to provide a safe and welcoming environment for everyone present. Any expressions of dissent must not inhibit conference activities, disrupt the full participation of registered attendees, nor pose a threat to the personal safety of others. If the AMS and meeting organizers determine that any event or action is disruptive or prohibited, they may remove those involved in the event or action from the meeting, revoke the registration of individuals involved, or take further appropriate actions, if deemed necessary.

Broadcasting, Photographing, and Videotaping Policy

The recording or broadcasting of any AMS or joint-sponsored event, talk, and session by any other party is strictly forbidden without the explicit written permission of the AMS Executive Director or AMS Director of Meetings and Conferences. To obtain permission, send your request by email to Meetings to the attention of the AMS Director of Meetings and Conferences. Having submitted a request form does not constitute temporary authority, and approval will not be given orally. Please allow sufficient time for the approval process to be completed. Allow at least two weeks from time of receipt of request by AMS.

Photographs and videos of meeting interactions will be taken by professional photographers and videographers hired or arranged by AMS. These photographs and videos may occasionally be used for publicity purposes. By participating in the Sectional Meetings, participants acknowledge that their photograph or a video that includes them may be published in material produced by the AMS. AMS shall not responsible for unauthorized photographs, videos, or other images not taken by professional photographers hired or arranged by the AMS.

Under no circumstances will anyone be permitted to take pictures or videos of a single person without that person’s permission.

Travel Grants

Applications for any one of the Spring sectional meetings will be accepted and considered as a group. This program accepts applications from current full-time doctoral students at North American institutions. Sectional travel grants will only be awarded once. More information can be found here.

Local Information and Maps

This meeting will take place on the campus of Howard University located at 2397 6th St NW, Washington, DC 20059. Howard University campus map can be found here
Information about Howard University’s Mathematics Department can be found at visit the university website. 

Parking

Visitor parking is available on the Howard Center Lot at a rate of US/$10/day (Credit Card Only). The entrance to the Howard Center Lot is located at 2235 8th St NW, Washington, DC 20001. To purchase a daily parking permit, please visit Run Parking.

Parking is also available at the Banneker South lot (no cost), located at 2345 Sherman Avenue.

The Howard Center parking lot is marked “V” and the Banneker Lot is marked “Z” on the parking map located here. More information about campus parking can be found on the university website.

Travel

By Air

Washington, DC, is served by 3 airports: Dulles International Airport, Reagan National Airport, and Baltimore-Washington International Airport. To simultaneously search for flights to or from any of these airports, use airport code WAS. Ronald Reagan Washington National Airport (DCA) is approximately 6.6 miles from the campus and is the most convenient choice for air travel. By car, it takes less than 20 minutes to get to Howard University from Ronald Reagan Washington National Airport; however, it can take longer during rush hours. Please visit the Ronald Reagan National Airport website for a list of airlines and cities with daily direct flights.

Ground Transportation

There are several options available for transportation to and from the airport. Dulles and Reagan airports are on Metro lines, and BWI is on the Amtrak line and MARC Penn line to the Washington Union Station, where you can transfer to the Metro Union Station. Some of the local hotels and motels offer courtesy shuttle service for traveling to and from Ronald Reagan Washington National Airport. It is recommended that guests make transportation arrangements with their hotel or motel 72 hours in advance of traveling.

See additional ground transportation information here.

Directions to Campus

For directions to campus, enter 2400 Sixth Street NW, Washington, DC 20059 into your GPS or web browser. For directions to the Howard Center Parking Lot, enter 2235 8th St NW, Washington, DC 20001 into your GPS or web browser.

By Train

Amtrak is the regional rail system, located approximately 2 miles from campus. The Washington Amtrak Station is located at 50 Massachusetts Avenue NE, Washington, DC 20002.

Local Transportation

By Metro: The closest Metro station to Howard University is Shaw-Howard University Station. See WMATA Metro Map.

By Bus: WMATA provides bus services to Howard main campus. Use “Howard Place Northwest” as your destination. From Shaw-Howard U. Metro Station, walk 0.8 mile (about 20-minute) north on Georgia Avenue or take bus route 79 (Express) or 70 northbound to Howard Main Campus (Howard Place stop). See WMATA DC Bus and Metro Map.

Ride Share: Other local transportation options include: Uber, Lyft, and Alto.

Social Networking

All participants are encouraged to use the hashtag #AMSmtg on all forms of social media.

Information for International Participants

Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the U.S. found here. If you need a preliminary conference invitation in order to secure a visa, please send your request to the meeting specialist.

If you discover you do need a visa, the National Academies website provides these tips for successful visa applications:

1. Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore,applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following: Family ties in home country or country of legal permanent residence, property ownership, bank accounts, or an employment contract or statement from employer stating that the position will continue when the employee returns.
2. Visa applications are more likely to be successful if done in a visitor’s home country than in a third country.
3. Applicants should present their entire trip itinerary,including travel to any countries other than the United States, at the time of their visa application.
4. Include a letter of invitation from the meeting organizer or the US host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered.
5. If travel plans will depend on early approval of the visa application, specify this at the time of the application.
6. Provide proof of professional scientific and/or educational status (students should provide a university transcript).

This list is not to be considered complete. Please visit the website above for the most up-to-date information.

Inquiries

For inquiries: AMS Meetings Department