AMS Sectional Meeting Registration/Housing/Etc. Information
Fall Southeastern Section Meeting
Wake Forest University, Winston-Salem, NC
September 24-25, 2011 (Saturday - Sunday)
Matthew Miller, AMS email@example.com
Participants should make their own arrangements directly with a hotel of their choice as early as possible. Special rates have been negotiated with the hotels listed below. Rates quoted do not include sales tax of 13.75%. The AMS is not responsible for rate changes or for the quality of the accommodations. When making a reservation, participants should state that they are with the American Mathematical Society (AMS) Meeting at Wake Forest University. Cancellation and early checkout policies vary; be sure to check when you make your reservation.
NEW! Hawthorne Inn & Conference Center, 420 High St., Winston Salem, NC 27101; 1-800-972-3794 (for reservations), 1-336-777-3000 (direct to hotel); US\$79/single or double; refrigerator and microwave in guest rooms; restaurant open during limited hours features room service; complimentary hot and cold buffet breakfast; outdoor pool; fitness facility; complimentary parking. Free Wireless Internet access is available in public areas and guest rooms. The hotel is located about 3.75 miles from campus. This special rate will be honored so long as rooms are available; participants must state that they are with the American Mathematical Society group to get the special rate. Early checkout policies vary; be sure to check when you make your reservation.
Residence Inn, 7835 North Point Boulevard, Winston-Salem, NC 27106; phone: 336-759-0777; fax: 336-759-9671. Rates are US\$90/night featuring a studio suite with king bed and includes full kitchen with utensils, wireless Internet, full hot breakfast buffet, and evening socials. Ask at the front desk for details regarding the shuttle service to the Wake Forest Campus (US\$7 each way; price will be lower per person if there are multiple passengers on one trip). This is a smoke-free hotel. The hotel is located 1.38 miles from the meeting site on campus. Cancellation must be made 72 hours prior to arrival or penalties may apply. Early checkout policies vary; be sure to check when you make your reservation. You may make your reservation online at http://www.marriott.com/hotels/travel/intup-residence-inn-winston-salem/?toDate=9/25/11&groupCode=WMDWMDA&fromDate=9/23/11&app=resvlink. The deadline for reservations is August 19, 2011; if rooms are still available after the deadline, the special meeting rate will be honored.
Courtyard Winston-Salem University, 3111 University Parkway, Winston-Salem, North Carolina 27105; phone: 336-727-1277; fax: 336-722-8219. Rates are US\$89/single or double, featuring wired/wireless Internet access, in-room coffee maker; complimentary coffee in hotel lobby; the Bistro is open for breakfast and also serves light meals with alcoholic and nonalcoholic beverages in the evenings; fitness center and outdoor pool on premises. The hotel is located .86 miles from the meeting site on campus. You may make your reservation on line at http://www.marriott.com/hotels/travel/Intcy?groupCode=AMSAMSA&app=resvlink&fromDate= 9/23/11&toDate=9/26/11. Cancellation and early checkout policies vary; be sure to check when you make your reservation. The deadline for reservations is August 19, 2011; if rooms are still available after the deadline, the special meeting rate will be honored.
Holiday Inn Winston-Salem, 5790 University Parkway, Winston-Salem, NC; phone: 336-767-9595; fax: 336-744-1888. See www.holidayinn.com/hotels/us/en/ winston-salem/intup/hoteldetail for more information. Rates are US\$89/night for a double/king standard room, or US\$99/night for a king/double executive room. Both room types include high-speed wireless access and a Grab-n-Go breakfast (coffee, juice, fresh fruit, and muffin). A cocktail lounge and a restaurant offering room service are on premises, along with a fitness center and outdoor pool. The hotel is located 3.18 miles from the meeting site on campus. Cancellation and early checkout policies vary; be sure to check when you make your reservation. The deadline for reservations is August 19, 2011; if rooms are still available after the deadline, the special meeting rate will be honored.
Graylyn International Conference Center, 1900 Reynolda Rd., Winston-Salem, North Carolina 27106; phone: 800-472-9596, 336-758-2600; fax: 336-725-5180; see http://www.graylyn.com/guest_rooms/ gr_overview.htm for more information. The special WFU rate of US\$149/ person extended to meeting participants includes a sumptuous Graylyn buffet breakfast. Rooms may be reserved on a space-available basis only. This grand estate on 55 acres is now operated as a conference center by WFU. Its magnificent interior completed in 1932 has been meticulously maintained and is surrounded by park-like grounds. In keeping with our residential estate ambience, we have created a nontipping environment by implementing a daily estate fee of US\$15 per day, which includes all bell, valet, and housekeeping gratuities. Additional services and amenities included are fitness center access, daily newspaper, valet parking, individual high-speed wireless Internet access, all local calls, and twice- daily housekeeping service. The hotel is located 2.78 miles from the meeting site on campus. Cancellation and early checkout policies vary; be sure to check when you make your reservation.
The Fresh Food Company, Reynolda Hall: Also known as 'The Pit' (not for its food, but for its location on the lowest level of Reynolda Hall), enjoy all-you-care-to-eat dining for breakfast, lunch, and dinner. Choose from home-style favorites, rotisserie items, sandwiches, fresh salads, pastas, Italian dishes, international meals, homemade desserts, and more.
The Magnolia Room, Reynolda Hall: Enjoy an all-you-care-to-eat lunch buffet prepared by the Executive Catering Chef in a more formal atmosphere.
Benson Center Food Court: Benson's retail food court includes Chick-Fil-A; Mexican dishes from Zoca; World's Fare, featuring international menus and home-style meals; Freshens Energy Zone, offering smoothies, milkshakes, micro blasts, and energy snacks; and grab-and-go options.
Shorty's, Benson Center: Shorty's is a Wake Forest tradition since Shorty Joyner's restaurant started serving students on the Old Campus starting in 1916. This newly remodeled version offers a restaurant experience without leaving campus. Enjoy table-service dining and new menu offerings.
Subway, Hearn Plaza (The Quad): Eat fresh and enjoy the convenience of all your favorite Subway foods right here on campus.
Simplyummy, 122 Reynolda Village, 336-724-9779;
Golden India Restaurant, 2837 Fairlawn Dr., 336-777- 0004;
Vincenzo';s Italian Restaurant, 3449 Robinhood Rd., 336-765-3176;
River Birch Lodge, 3324 Robinhood Rd., 336-768-1111;
Village Tavern, 221 Reynolda Village, 336-748-0221;
Red, Hot and Blue BBQ, 613 Deacon Boulevard, 336-770-4227.
Meeting and Registration Information
Invited Addresses and all other sessions will be held in Manchester Hall, Greene Hall, and Carswell Hall. Registration will be held in the Kirby Hall Lobby, 7:30 a.m. to 4:00 p.m. on Saturday and 8:00 a.m. to noon on Sunday. Fees are US\$52 for AMS members; US\$72 for nonmembers; and US\$5 for students, unemployed mathematicians, and emeritus members. Fees are payable on-site via cash, check, or credit card.
Book Sales: Stop by the AMS onsite bookstore located in the Kirby Hall Atrium, and review the newest titles, enjoy up to 25% off all AMS publications, or take home an AMS t-shirt! Complimentary coffee will be served courtesy of AMS Membership Services.
AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you would like to discuss with the AMS, please stop by the book exhibit.
Parking and Local Information
The university's main webpage is found at www.wfu.edu; the Department of Mathematics website is www.math.wfu.edu. Maps of campus and the surrounding areas (a self-guided walking tour; Reynolda Historic District featuring Reynolda Village, gardens, and museums; and the areas surrounding the campus) are located at www.wfu.edu/visitors/maps/. On the weekend of the meeting, participants may park in any lot for faculty, staff, or visitors. A campus parking map is at www.wfu.edu/facilities/parking/ParkingMap_082010.pdf.
The GPS coordinates for Wake Forest University, Reynolda Campus, Undergraduate Admissions Office, 1834 Wake Forest Road, Winston-Salem, NC 27106 are 36.131378, -80.283661.
By Plane: The Piedmont Triad International Airport (GSO) in Greensboro, often called PTI for short, is the closest airport to campus; about a 42-minute ride (32.6 miles) from the airport to campus/hotels. Charlotte Douglas International Airport (CLT) is about a 90-minute drive to campus. Raleigh-Durham Airport (RDU) is about a 2-hour drive to campus. Smith Reynolds Airport in Winston-Salem provides services for private aircraft, charters and noncommercial flights. There are shuttles to and from GSO, CLT, and RDU. ABC Door 2 Door Transportation www.abcdoor2door.com (US\$49 one way, 336-721-9921), in Winston-Salem provides transportation to and from PTI. You may also try Yellow Cabs, 336-722-7121, where the cost is US\$3.90 for the first mile plus US\$2.10/mile for the remaining trip. Prices were accurate at the time this announcement was published. Reservations are highly recommended.
By Bus: Greyhound Bus Lines, 250 Greyhound Ct., Winston Salem, NC 27101, 336-724-1429.
Hertz is the official car rental company for the meeting. To make a reservation using our special meeting rates, please provide our convention number: CV#, 04N30001when making reservations. Details on rates and general instructions can be found at http://www.ams.org/meetings/sectional/04N30001.win11.pdf. You can make reservations online at http://link.hertz.com/link.html?id=23051&LinkType= HZLK&TargetType=Homepage&ret_url=www.ams.org or call Hertz directly at 800-654-2240 (U.S. and Canada) or 405-749-4434 (other countries). At the time of reservation, the meeting rates will be automatically compared to other Hertz rates and you will be quoted the best comparable rate available.
Average daytime temperatures in September are around 79 degrees F dropping to about 60 degrees F at night. Precipitation is around 4.3 inches.
Information for International Participants
Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the U.S. found at http://sites.nationalacademies.org/pga/biso/visas/ and http://travel.state.gov/visa/visa_1750.html. If you need a preliminary conference invitation in order to secure a visa, please send your request to firstname.lastname@example.org.
If you discover you do need a visa, the National Academies website (see above) provides these tips for successful visa applications:
* Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following:
- family ties in home country or country of legal permanent residence
- property ownership
- bank accounts
- employment contract or statement from employer stating that the position will continue when the employee returns;
* Visa applications are more likely to be successful if done in a visitor's home country than in a third country;
* Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application;
* Include a letter of invitation from the meeting organizer or the U.S. host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered;
* If travel plans will depend on early approval of the visa application, specify this at the time of the application;
* Provide proof of professional scientific and/or educational status (students should provide a university transcript).
This list is not to be considered complete. Please visit the websites above for the most up-to-date information.