AMS Sectional Meeting Registration/Housing/Etc. Information
Program | Deadlines |
Fall Southeastern Sectional Meeting
University of Louisville, Louisville, KY
October 5-6, 2013 (Saturday - Sunday)
Brian D. Boe, AMS email@example.com
Participants should make their own arrangements directly with the properties listed below. Special rates for the meeting have been negotiated and are available at the properties shown below for Friday and Saturday nights, October 4 and 5, 2013; rates may be extended to one day before or after these dates if rooms are available; please ask when you make your reservation. When making reservations participants should state that they are with the American Mathematical Society (AMS) meeting on campus, unless noted otherwise. Hotels have varying cancellation or early checkout penalties; be sure to ask for details when making your reservation. The room rates listed do not include applicable taxes; the current tax rate on hotel rooms is 15.01%. All properties are smoke free.
The Seelbach Hilton, 500 Fourth St., Louisville, KY 40202; 502-585-3200 (phone), US$149 for single or double (king or two queen beds); special rate can be extended beyond the meetings dates. Onsite restaurants include The Oakroom (5-star), The Old Seelbach bar (featuring live jazz), Otto’s Cafe, and Starbucks. Deluxe in-room amenities including complimentary high-speed or wireless Internet; fitness center access; business center with computer workstations; parking is US$22 (self) or US$26 (valet); lots nearby with 24-hour rates of US$3-6. Located about 2.5 miles from campus. Deadline for reservations is September 5, 2013. www3.hilton.com/en/hotels/kentucky/the-seelbach-hilton-louisville-SDFSHHF/index.html?WT.srch=1
Galt House, 140 North Fourth St., Louisville, KY 40202 (on the Ohio river); 502-589-5200 or 800-843-4258; email firstname.lastname@example.org. US$105/deluxe single or US$115/deluxe double in the Rivue Tower. US$125/single suite or US$135/double suite in the Suite Tower. Triple and quad rates are available. Complimentary wireless access in public areas, fee for in-room use; rooftop fitness center; business center; parking is US$12 (self) or US$18 (valet). Seven restaurants are on premises, including RIVUE Restaurant & Lounge, a rooftop restaurant with expansive views of downtown and the waterfront; Café Magnolia for breakfast, lunch, or dinner; Al J’s at the Conservatory, with a 30-foot aquarium bar and pub menu, offers sweeping views of downtown and the waterfront; Jockey Silks Bourbon Bar is a place to relax; Thelma’s at the Conservatory is a 24-hour deli. Located about 3.1 miles from campus. Deadline for reservations is September 5, 2013. www.GaltHouse.com
Hampton Inn Louisville Downtown, 101 East Jefferson St., Louisville, KY 40202; 502-566-0205 (phone); US$134/single or double. Amenities include free parking, business center, complimentary in-room high-speed Internet access, free hot breakfast, indoor pool, and fitness center access. Free shuttle from and to airport, and within eight blocks of the hotel (pending availability). Located about 2.7 miles from campus. Deadline for reservations is September 5, 2013. http://hamptoninn3.hilton.com/en/hotels/kentucky/hampton-inn-louisville-downtown-SDFDTHX/index.html
Courtyard by Marriott Louisville Downtown, 100 South Second St., Louisville, KY 40202; 502-562-0200 (phone); US$119/single or double; in-room complimentary Internet, coffee maker, and refrigerator; fitness center; business center; indoor pool; parking is US$1 per hour or US$6 overnight. The Bistro offers a variety of breakfast and dinner options, an evening bar, and specialty beverages made with Starbucks® coffee. Complimentary shuttle service from/to airport (SDF) only. Located about 2.7 miles from campus. Deadline for reservations is September 13, 2013. http://www.marriott.com/hotels/travel/sdfdt-courtyard-louisville-downtown
Hotels near the airport:
Crowne Plaza Louisville Airport, 830 Phillips Lane, Louisville, KY 40209; 888-233-9527 (phone); US$99 single or double; in-room complimentary Internet; indoor/outdoor pool; business center, fitness center. At the hotel you will find The Blue Horse restaurant and lounge open for breakfast, lunch, and dinner. Free airport shuttle, as well as local shuttle service within three miles of the hotel (pending availability). Located about 2.8 miles from campus. Deadline for reservations is September 18, 2013. Book here
LaQuinta Inn & Suites Louisville Airport Expo, 4125 Preston Highway, Louisville, KY 40213; 502-368-0007 or 866-477-0007. US$94.50/single or double. Amenities include complimentary hot breakfast, free in-room wireless and long distance (national) phone calls, microwave, refrigerator, and coffee maker. Onsite you will find a business center with computer workstations and a printer, fitness center, and seasonal outdoor pool. There is also complimentary airport shuttle service. Located about 3.2 miles from campus. Deadline for reservations is September 13, 2013; please cite Group No. 1043 for special rates. www.lqairport.com
Best Western Plus Airport East/Expo Center; 1921 Bishop Lane, Louisville, KY 40218; 502-456-4411 (phone). The rate is US$79/single or double, and includes complimentary full hot breakfast, fitness center, and free high speed Internet throughout the hotel. Restaurant on site serves lunch and dinner. Free shuttle service from/to airport. Located about 5.9 miles from campus. Deadline for reservations is September 6, 2013. http://book.bestwestern.com/bestwestern/US/KY/Louisville-hotels/BEST-WESTERN-PLUS-Airport-East-Expo-Center/Hotel-Overview.do?propertyCode=18090
Holiday Inn Lakeview (formerly the Holiday Inn Louisville-North), 505 Marriott Dr., Clarksville, IN 47129; 813-283-1618 (phone); the rate of US$79/single or double includes a coffee maker and complimentary Wi-Fi in guest rooms. Full service hotel including indoor and outdoor pools, fitness center, and 24-hour business center; the Quarter Pole Lounge and Champions Restaurant are located on the property. Free aiport shuttle service provided for guests. Located about 4.9 miles from campus, across the Ohio River in Indiana. Deadline for reservations is September 20, 2013. www.holidayinn.com/clarksvilleky
Red Roof Inn Louisville Fair and Expo, 3322 Red Roof Inn Place, Louisville, KY 40218; 800-733-7663 or 502-456-2993 (phone). Rates are US$59.49/single in a standard room, and include free Wi-Fi. Coffee is available in the lobby on a 24-hour basis. Property is within walking distance of several restaurants, and is about 5.8 miles from campus. Deadline for reservations is September 4, 2013. Please cite Block Code B134ULMATH for special rates.www.redroof.com/property/Louisville/KY/40218/Hotels-close-to-Louisville-Airport-Churchill-Downs-I-264/RRI134
Super 8 Louisville Airport, 4800 Preston Hwy., Louisville, KY 40213; 502-968-0088. The rate is US$55.25/single or double and includes an in-room coffee maker, free Internet access, complimentary continental breakfast, and a business center with printing services. Deadline for reservations is September 4. Located about 4.4 miles from campus. www.super8.com/hotels/kentucky/louisville/super-8-louisville-airport/hotel-overview
Information for Students
The AMS, with support from a private gift, is accepting applications for partial support for full time doctoral students to participate in this meeting. To see more information and to submit an application, please visit www.ams.org/programs/travel-grants/grad-students/emp-student-JMM. Applications will be accepted between June 6 and July 18, 2013 only.
Local Information, Dining Information and Maps
The University of Louisville Department of Mathematics website is found at http://www.math.louisville.edu/. An area map showing the general location of the campus is found at http://louisville.edu/about/campuses.html#belknap. Please click here for details on dining options, parking on campus, and interesting information about the city of Louisville.
A campus map is found at http://louisville.edu/registrar/registration-information/map2.html; the Department of Mathematics is in the Natural Sciences Building, #34 on this map.
AMS Book Sale: Stop by the onsite AMS bookstore and celebrate the AMS’s 125th Anniversary. You can browse new titles, buy a new 125th t-shirt, enter to win a US$125 AMS Bookstore Gift Certificate, pick up some 125th giveaways, become an AMS member, or pay your dues. Not only will you receive a 25% discount from the list price on most AMS titles, you may also purchase any AMS title, even if it is not on display, at the exhibit discount.
Complimentary coffee will be served courtesy of AMS Membership Services.
AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you would like to discuss with the AMS, please stop by the book exhibit.
Please watch this page for information on regulations, fees, and locations to park near the buildings where sessions will be held.
Registration and Meeting Information
Louisville, Kentucky is in the Eastern Time Zone and Daylight Savings Time will be in effect during the course of the meeting.
The meeting will take place on the main campus (Belknap) of the University of Louisville. Sessions and Invited Addresses will be held in the Natural Sciences Building and the Bingham Humanities Building. The registration desk will be located in Bingham and will be open Saturday, 7:30 a.m.–4:00 p.m., and Sunday, 8:00 a.m.–noon. Fees are US$54 for AMS members, US$76 for nonmembers; and US$5 for students, unemployed mathematicians, and emeritus members. Fees are payable on-site by cash, check, or credit card.
The nearest large airport is Louisville International Airport (SDF), 911 Grade Ln # 2, Louisville, KY 40213; 502-367-4636. The airport is about 6.5 miles southeast of campus. Many hotels offer complimentary shuttles from the airport to the hotel. Taxi fare to campus would be about US $15.
N.B. However you plan to get to the campus over the weekend please be aware that the St. James Court Art Show will be taking place in a neighborhood adjacent to the Belknap campus of the University of Louisville. It is advised that participants give themselves an additional 15 minutes travel time en route to the conference.
To get to the parking lot adjacent to the J.B. Speed Engineering School:
- If coming from I-265 (Gene Snyder Parkway) or I-264 (Watterson Expressway), you will want to head North on I-65.
- If coming from I-71 South or I-64 East or West, you will want to head south on I-65. There are exits for the University of Louisville directly off I-65 North and South.
- If coming from the north: Take I-65 South (toward Nashville) to the Arthur St. exit. (If you reach the Fairgrounds/Watterson Expressway exits, you have gone too far.) Continue to the first stop sign at Arthur St. and Brandeis Ave. Turn right onto Brandeis Ave., which turns into Cardinal Blvd., until Third Street. Turn left onto Eastern Parkway (there is no right turn). After traveling several hundred feet on Eastern Parkway, turn right at the traffic light into the driveway toward the parking lot adjacent to J.B. Engineering Speed School. For help with directions for this last part, from the corner of Third Street and Eastern Parkway to the parking lot, it may be helpful to consult the map at http://www.math.louisville.edu/AMS2013/location.php. (There is also a link to a satellite view.)
- If coming from the south: Take I-65 North (toward Indianapolis) to the Warnock St. exit. Turn left onto Warnock St. Proceed to Arthur St., where, on the opposite corner of Warnock and Arthur, you will see a sign pointing toward Eastern Parkway. Turn left on Arthur St. At Eastern Parkway, turn right, cross a small bridge, and turn left at the traffic light into the driveway toward the parking lot.
It is a ten-minute walk from the parking lot to the Humanities Building. Walk across Eastern Parkway. You will see the Natural Sciences Building where the Department of Mathematics is located. From the Natural Sciences Building, the Humanities Building is a several-hundred-foot walk north. Once again, it may help be helpful to consult the same map at http://www.math.louisville.edu/AMS2013/location.php
Hertz is the official car rental company for the meeting. To make a reservation accessing our special meeting rates online at www.hertz.com, click on the box “I have a discount”, and type in our convention number (CV): 04N30003. You can also call Hertz directly at 800-654-2240 (U.S. and Canada) or 405-749-4434 (other countries). At the time this announcement was prepared, rates started at US$29.11 per day on the weekend. At the time of your reservation, the meeting rates will be automatically compared to other Hertz rates and you will be quoted the best comparable rate available.
Early October weather is usually pleasant, with daytime temperatures ranging from 63º to 73º and dropping to 45º to 50º in the evenings, so dressing in layers is advised. Passing showers are a possibility.
Information for International Participants
Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the U.S. found at sites.nationalacademies.org/pga/biso/visas/ and travel.state.gov/visa/visa_1750.html. If you need a preliminary conference invitation in order to secure a visa, please send your request to email@example.com.
If you discover you do need a visa, the National Academies website (see above) provides these tips for successful visa applications:
- Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following:
- - family ties in home country or country of legal permanent residence
- - property ownership
- - bank accounts
- - employment contract or statement from employer stating that the position will continue when the employee returns;
- Visa applications are more likely to be successful if done in a visitor’s home country than in a third country;
- Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application;
- Include a letter of invitation from the meeting organizer or the U.S. host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered;
- If travel plans will depend on early approval of the visa application, specify this at the time of the application;
- Provide proof of professional scientific and/or educational status (students should provide a university transcript).
This list is not to be considered complete. Please visit the websites above for the most up-to-date information.