AMS Sectional Meeting Registration/Housing/Etc. Information
Southeastern Spring Sectional Meeting
University of Tennessee, Knoxville, Knoxville, TN
March 21-23, 2014 (Friday - Sunday)
Brian D. Boe, AMS firstname.lastname@example.org
Advance Registration is now closed.
You may register at the meeting. The registration desk, which will be located in the Min H. Kao Electrical Engineering & Computer Science Building, will be open Friday, 1:00 p.m.–5:00 p.m., and Saturday, 7:30 a.m.–4:00 p.m.
Participants should make their own arrangements directly with the properties listed below. All hotels listed are within a 15- to 20-minute drive from McGhee Tyson Airport. Special rates for the meeting have been negotiated and are available at the properties shown below for Friday and Saturday nights, March 21 and 22, 2014; rates may be extended to one day before or after these dates if rooms are available; please ask when you make your reservation. The AMS is not responsible for the availability of rates or for the quality of the accommodations. When making reservations participants should state that they are with the American Mathematical Society (AMS) meeting on the UT-Knoxville campus. Hotels have varying cancellation or early checkout penalties; be sure to ask for details when making your reservation. The room rates listed do not include applicable taxes; the current tax rate on hotel rooms is 17.25%. All properties are smoke free.
Hilton Garden Inn, 1706 West Cumberland Ave., Knoxville, TN 37916; 865-437-5500 (phone) or 865-437-5501 (fax); www.stayhgi.com. US\$119/single or double, US\$129/triple, or US\$139/quad (king or two queens, or two-queen suite). Downtown’s newest hotel includes a full service restaurant and bar, business center, fitness center, complimentary Internet access throughout the hotel, including sleeping rooms; in-room coffee makers, refrigerators, and microwaves; complimentary electric shuttle service within the local area; US\$10 for indoor parking (valet only). Located .5 mile from the meeting site on campus. Deadline for reservations is February 28, 2014.
Holiday Inn World’s Fair Park, 525 Henley St., Knoxville, TN 37902; 565-522-2800. US\$97/single or double; restaurant on premises; fitness facility, complimentary Internet access throughout the hotel, including sleeping rooms; free on-site parking for AMS participants; indoor swimming pool; complimentary local area shuttle service. Located .5 mile from the meeting site on campus. Book your room using this link. The block code is AMS. Deadline for reservations is February 27, 2014.
Four Points by Sheraton, 1109 White Ave., Knoxville, TN 37916; 865-971-4663; reservations available through https://www.starwoodmeeting.com/StarGroupsWeb/booking/reservation?id=1310240435&key=81A57. US\$99/single or double (king or double queens). MK’s restaurant on premises, open 6:30 a.m.–10:00 p.m.; complimentary Internet access throughout hotel, including sleeping rooms, which also include coffee makers; fitness center and business office on site. The current rate for on-site parking is US\$8 (subject to change). Located .15 mile from the meeting site on campus. Deadline for reservations is February 26, 2014. The stated rate is subject to availability.
Hilton Knoxville, 501 West Church Ave., Knoxville, TN 37902, 865-251-2578 or 800-445-8667 (phone), 865-525-6532 (fax); http://www3.hilton.com/en/hotels/tennessee/hilton-knoxville-KNXKHHF/index.html. US\$99/single or double (two queens); complimentary Internet throughout the hotel, including sleeping rooms; fitness room; Market Cafe features a breakfast buffet and lunch items, with room service available; full service Starbucks and The Orange Martini lounge on premises. AMS guests may take advantage of the discounted self-parking rate of US\$7. Located .78 mile from the meeting site on campus. Please cite MATH when making your reservation. Deadline for reservations is February 5, 2014.
Dining on Campus
Information about dining options on campus and in the surrounding area will be published on the meeting website at a later date.
Local Information and Maps
Knoxville, Tennessee is located in the Eastern Time Zone.
The University of Tennessee Department of Mathematics website is found at http://www.math.utk.edu/; the street address of the department is 1403 Circle Dr., Knoxville, TN 37996.
A good campus map with searchable directions is found at http://www.utk.edu/maps/campus/.
AMS Book Sale: Stop by the on-site AMS bookstore and review the newest titles from the AMS, enjoy up to 25% off all AMS publications, or take home an AMS t-shirt! Complimentary coffee will be served courtesy of AMS Membership Services.
AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you would like to discuss with the AMS, please stop by the book exhibit.
Free parking for participants will be in the 11th Street Parking Garage, near the intersection of 11th St. and Cumberland Avenue, next to the University Police building. The meeting venues are a very short walk from the garage. Parking is on levels 3–9; please be aware that the Level 2-Staff area is for the exclusive use of university police. Signage in the garage clearly marks this area. Please note that overnight parking is not allowed in this garage.
Registration and Meeting Information
Advance Registration is now closed. 100% refunds will be issued for any advance registrations cancelled by Friday, March 21, 2014. After that date, no refunds will be issued.
If you have already registered, your badge and program will be ready for pickup when you arrive at the meeting; simply go to the registration desk (see below) at hours indicated. It is helpful if you bring a copy of your receipt.
Onsite Information and Registration
The meeting will take place on the main campus of the University of Tennessee, Knoxville. Sessions and Invited Addresses will be held in Ayers Hall, Dabney/Buehler Hall, Dougherty Engineering, and the Min H. Kao Electrical Engineering & Computer Science Building.
The onsite registration desk will be located in the Min H. Kao Electrical Engineering & Computer Science Building and will be open Friday, 1:00 p.m.–5:00 p.m., and Saturday, 7:30 a.m.–4:00 p.m. Fees are US\$54 for AMS members, US\$76 for nonmembers; and US\$5 for students, unemployed mathematicians, and emeritus members, payable by credit card. Fees are payable on-site by cash, check, or credit card.
It is the goal of the AMS to ensure that its conferences are accessible to all, regardless of disability. AMS shall strive, unless it is not practicable, to choose venues that are fully accessible to the physically handicapped.
If special needs accommodations are necessary in order for you to participate in an AMS Sectional Meeting, please communicate your needs in advance to the AMS Meetings Department by:
Registering early for the meeting
Checking the appropriate box on the registration form
The nearest large airport is McGhee Tyson Airport (TYS), 2055 Alcoa Hwy, Alcoa, TN 37701; 865-342-3000. The airport is about twelve miles south of campus. Taxi fare to campus would be about US\$25.
Driving Directions to UT Knoxville Parking Garage
From the Airport: Follow US129 (Alcoa Highway) north to Knoxville and take the exit to I-40 east; change lanes left to enter I-40. Take the next exit (388) toward downtown Knoxville. Keep right at the fork to 11th St. The garage is one block after the second traffic light.
From the South or West: Follow I-75N/I-40W to Exit 388. Keep right at the fork to 11th St. The garage is one block after the second traffic light.
From the East: Follow I-40W to Exit 389 and stay left toward the James White Parkway. Take the exit for Summit Hill Dr. and turn right. Folllow Summit Hill Dr. about 3/4 mile to 11th St. The garage is one block after the traffic light.
From the North: Take I-75 south to Knoxville. After Exit 108 follow the signs to I-275. After Exit 1, follow the exit signs to I-40 East and downtown. Keep right at the first fork for the exit (toward downtown). Keep right at the second fork to 11th St. The garage is one block after the second traffic light.
Hertz is the official car rental company for the meeting. To make a reservation accessing our special meeting rates online at www.hertz.com, click on the box “I have a discount”, and type in our convention number (CV) 04N30004. You can also call Hertz directly at 800-654-2240 (U.S. and Canada) or 405-749-4434 (other countries). At the time this announcement was prepared, rates started at US\$29.47 per day on the weekend. At the time of your reservation, the meeting rates will be automatically compared to other Hertz rates and you will be quoted the best comparable rate available.
Mid-March weather is usually pleasant, with daytime temperatures ranging in the mid-50s F. and dropping into the 30s F. in the evenings, so dressing in layers is advised. Passing showers are a possibility.
Information for International Participants
Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the U.S. found at sites.nationalacademies.org/pga/biso/visas/ and travel.state.gov/visa/visa_1750.html. If you need a preliminary conference invitation in order to secure a visa, please send your request to email@example.com.
If you discover you do need a visa, the National Academies website (see above) provides these tips for successful visa applications:
- Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following:
- - family ties in home country or country of legal permanent residence
- - property ownership
- - bank accounts
- - employment contract or statement from employer stating that the position will continue when the employee returns;
- Visa applications are more likely to be successful if done in a visitor’s home country than in a third country;
- Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application;
- Include a letter of invitation from the meeting organizer or the U.S. host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered;
- If travel plans will depend on early approval of the visa application, specify this at the time of the application;
- Provide proof of professional scientific and/or educational status (students should provide a university transcript).
This list is not to be considered complete. Please visit the websites above for the most up-to-date information.