AMS Sectional Meeting Registration/Housing/Etc. Information
Photograph courtesy of the University of Delaware
Fall Eastern Sectional Meeting
University of Delaware, Newark, DE
September 29-30, 2018 (Saturday - Sunday)
Associate secretary: Steven H. Weintraub, AMS email@example.com
Participants should make their own arrangements directly with the hotel of their choice. Special discounted rates were negotiated with the hotels listed below. Rates quoted do not include an 8% occupancy tax. Participants must state that they are with the American Mathematical Society (AMS) Meeting at the University of Delaware/ AMS Fall Eastern Sectional Meeting to receive the discounted rate. The AMS is not responsible for rate changes or for the quality of the accommodations. Hotels have varying cancellation and early checkout penalties; be sure to ask for details.
Candlewood Suites Newark South - University Area, 1101 South College Ave Newark, Delaware 19713; (302) 368-5500. Rates are US\$109 per night for a studio room with two queen beds, a studio room with one queen bed, or a studio room with one queen bed, this rate is applicable for single or double occupancy. To reserve a room at these rates online please use this booking link. To reserve a room over the phone please contact the hotel directly and identify the block of rooms for the American Mathematical Society. This is an all suite property. All rooms include a fully equipped kitchen with appliances, including a full-sized fridge. Amenities include complimentary wired or wireless Internet access in sleeping rooms and public spaces, fitness center, 24-hour business center, on-site self-laundry services, and convenience store, Candlewood Cupboard. Complimentary parking is available on-site. Check-in is at 3:00 p.m., check-out is at 11:00 am. This property is located less than 2 miles from campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at this rate is September 14, 2018.
Comfort Inn and Suites, 3 Concord Lane, Newark, DE, 19713; (302) 737-3900. Rates are US\$102 per night for a guest room with two queen beds or one king bed, single or double occupancy. To reserve a room at these rates online please use this booking link. To reserve a room over the phone please contact the hotel directly and identify the block of rooms for the AMS Sectional Meeting. Amenities include complimentary wireless Internet, fitness center, seasonal outdoor pool, in-room mini fridge and microwave, free hot breakfast (served between 6:00 am - 10 am daily), and complimentary parking. Check-in is at 3:00 p.m., check-out is at 11:00 am. This property is located approximately 5 miles from campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. This rate is valid until the dates of the meeting or until there are no rooms available for booking at this rate.
Courtyard by Marriott Newark - University of Delaware, 400 David Hollowell Drive, Newark, Delaware, 19716; (302) 737-0900. Rates are US\$159 per night for a deluxe single king bedded room or a deluxe double queen bedded room. To reserve a room at this rate online please use this booking link. To reserve a room by phone please contact the hotel directly at the number listed above or use the Marriott Central Reservations line at (800) 321-2211 and identify the block of rooms for the AMS Fall Eastern Sectional Meeting. Amenities include complimentary high-speed internet access, fitness center, indoor swimming pool, the Bistro on-site restaurant offering room service and serving breakfast and dinner, and complimentary on-site parking. This property is pet-friendly with prior notice and a US\$75 fee. Check-in is at 3:00 p.m., check-out is at noon. This property is located less than one mile from campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at this rate is August 31, 2018.
Embassy Suites Newark-Wilmington/South, 654 South College Avenue, Newark, Delaware, 19713; (302) 368-8000. Rates are US\$140 per night for a guest room with double occupancy, with two queens or one king bed. Each additional adult added will be at a rate of US\$15 per night. To reserve a room at this rate online please use this booking link. To reserve a room by phone please contact the hotel directly at (302) 368-8000 and identify the block of rooms for the AMS Fall Eastern Sectional Meeting. This is an all suite property. Amenities include complimentary wireless internet access, pull-out sleeper sofas, in-room microwaves and fridges, indoor pool, fitness center, business center, snack shop, free made-to-order hot breakfast and complimentary evening reception, on-site T.G.I. Friday's restaurant, and complimentary on-site parking. Check-in is at 3:00 p.m., check-out is at noon. This property is located approximately 1.5 miles from campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at this rate is August 29, 2018.
Red Roof Inn and Suites Newark - University, 1119 South College Avenue, Newark, DE 19713; (937) 328-1778. Rates are US\$60 per night for a guest room with one king bed or US\$65 for a guest room with two queen beds, this rate is applicable for single or double occupancy. To reserve a room at this rate, please contact the hotel directly and identify the block of rooms for the American Mathematical Society or block #094-358791. Amenities include complimentary wireless internet access, in-room microwave and refrigerator, fitness center, business center, complimentary continental breakfast, on-property Friendly's restaurant, and complimentary parking. This property is pet-friendly. Check-in is at 4:00 p.m., check-out is at 11:00 am. This property is located approximately 1.7 miles from campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations in this block is August 29, 2018, however, if there is availability of rooms the rate will be honored beyond that date.
SpringHill Suites Newark Downtown, 402 Ogletown Road, Newark, Delaware 19711; (302) 273-1000. Rates are US\$129 per night for a king bedded suite, single or double occupancy; US\$145 for a suite with two queen beds, single or double occupancy. To reserve a room please contact Marriott Reservations at (866) 877-7795 or contact the hotel directly at (302) 273-1000 and identify the block of rooms for the AMS Fall Sectional Meeting at the University of Delaware. Amenities include complimentary wired or wireless internet access, fitness center, indoor pool, in-room mini fridge and microwave, business center, complimentary made-to-order breakfast, and complimentary parking. This property is pet-friendly, with prior notice and a US\$25 fee per pet, per night. Check-in is at 3:00 p.m., check-out is at noon. This property is located approximately one mile from campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at this rate is August 31, 2018.
Please beware of aggressive housing bureaus that target potential attendees of a meeting. They are sometimes called "room poachers" or "room-block pirates" and these companies generally position themselves as a meeting's housing bureau, convincing attendees to unknowingly book outside the official room block. They call people who they think will more likely than not attend a meeting and lure them with room rates that are significantly less than the published group rate -- for a limited time only. And people who find this offer tempting may hand over their credit card data, believing they have scored a great rate and their housing is a done deal. Unfortunately, this often turns out to be the start of a long, costly nightmare.
These housing bureaus are not affiliated with the American Mathematical Society or any of its meetings, in any way. The AMS would never call anyone to solicit reservations for a meeting. The only way to book a room at a rate negotiated for an AMS Sectional Meeting is through AMS Sectional Meetings pages. The AMS cannot be responsible for any damages incurred as a result of hotel bookings made with unofficial housing bureaus.
On Campus: There is one option nearby for participants looking to dine on campus. The closest dining facility to the meeting is a food court located in the Trabant Student Center. During weekends this facility is due to be open between the hours 8:00 am - 10:00 p.m. These hours are subject to change, please visit the AMS website closer to the dates of the meeting, for any changes.
Off Campus: Local organizers encourage participants to visit downtown Newark for options for lunch and dinner during the meeting. Main Street offers a variety of options and is within walking distance from Gore Hall and is adjacent to campus. For more information on dining throughout the downtown area please visit http://enjoydowntownnewark.com/businesses/ .
Some dining options nearby to the Main Campus include:
Ali Baba's, 175 East Main Street, (302) 738-1111; Saturday and Sunday, 4:00 p.m. - 11:00 p.m.; Authentic Middle Eastern cuisine; Moroccan, Lebanese, and Israeli.
Caffe Gelato, 90 East Main Street, (302) 738-5811; Saturday 10:00 a.m. - 10:00 p.m. and Sunday 10:00 am - 8:00 p.m.; Award-winning restaurant and wine cellar serving brunch, lunch and dinner.
Catherine Rooney's Irish Pub, 102 East Main Street, (302) 369-7330; Saturday and Sunday 10:00 am - 1:00 am; serving pub fare.
Chef Tan, 108 E Main St, (302) 366-0900; Saturday 11:00 am - 9:30 p.m.; Sun 11:00 am - 9:00 p.m.; serving Chinese cuisine.
Home Grown Cafe, 126 East Main Street, (302) 266-6993; Saturday 9:30 am - 1:00 am and Sunday 9:30 am - 12:00 am; serving internationally inspired award-winning gourmet cuisine with a local flair; upscale dining with local art and music.
Iron Hill Brewery, 147 East Main Street, (302) 266-9000; Saturday 11:00 am - 1:00 am, Sunday 11:00 am - 11:00 p.m.; upscale, casual brewery and restaurant.
Jake’s Wayback Burgers, 250 South Main Street, Suite 110, (302) 861-6050; Saturday 11:00 am – 9:00 p.m. and Sunday 11:00 am – 7:00 p.m.; National burger chain started in Newark, DE.
Ramen Kumamoto, 165 E Main St, (302) 733-0888; Saturday 2:00 p.m. - 10:30 p.m. and Sunday 2:00 p.m. - 9:30 p.m.; Ramen and Japanese Cuisine.
The Perfect Blend, 249 E. Main Street (302) 276-5488; Saturday 7:00 am - 4:00 p.m. and Sunday 8:00 am -3:00 p.m. Offering Coffee, smoothies and Belgian Liege Waffles.
Taverna, 121 East Main Street, (302) 444-4334; Saturday 11:30 am –1:00 am and Sunday 11:30 am –10:00 p.m.; rustic Italian eatery featuring coal oven pizza, hand crafted pastas & authentic Italian cuisine.
Registration and Meeting Information
Advance Registration: Advance Registration for this meeting is now over. Participants may cancel registrations made in advance by e-mailing firstname.lastname@example.org. 100% refunds will be issued for any advance registrations cancelled by Saturday, September 29, 2018. After this date, no refunds will be issued.
If you have registered in advance, your badge and program will be ready for pickup when you arrive at the meeting; simply go to the registration desk (see below) at the hours indicated. It is helpful if you bring a copy of your receipt.
On-site Information and Registration:The registration desk, AMS book exhibit, AMS membership exhibit, and coffee service will be located in Gore Hall. The Invited Addresses will be held in Smith Hall, Room 120. Special Sessions and Contributed Paper Sessions will take place in classrooms in Gore Hall.
For additional information on building locations and a printable campus map, visit https://www.udel.edu/content/dam/udelImages/main/pdfs/maps/CampusMap2015.pdf
The registration desk will be open on Saturday, September 29, 7:30 a.m. - 4:00 p.m. and Sunday, September 30, 8:00 a.m. - 12:00 p.m. The same fees apply for on-site registration, as for advance registration. Fees are payable on-site via cash, check, or credit card.
Book Sales: Stop by the on site AMS bookstore to review the newest publications and take advantage of exhibit discounts and free shipping on all on site orders! AMS and MAA members receive 40% off list price. Nonmembers receive a 25% discount. Not a member? Ask a representative about the benefits of AMS membership.
AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you wish to discuss with the AMS, please stop by the book exhibit.
Membership Activities: During the meeting, stop by the AMS Membership Exhibit to learn about the benefits of AMS Membership. Members receive free shipping on purchases all year long and additional discounts on books purchased at meetings, subscriptions to Notices and Bulletin, discounted registration for world-class meetings and conferences, and more!
Complimentary Refreshments will be served courtesy in part by the AMS Membership Department.
It is the goal of the AMS to ensure that its conferences are accessible to all, regardless of disability. The AMS will strive, unless it is not practicable, to choose venues that are fully accessible to the physically handicapped.
If special needs accommodations are necessary in order for you to participate in an AMS Sectional Meeting, please communicate your needs in advance to the AMS Meetings Department by:
- Registering early for the meeting
- Checking the appropriate box on the registration form, and
- Sending an email request to the AMS Meetings Department at email@example.com or firstname.lastname@example.org.
AMS Policy on a Welcoming Environment
The AMS strives to ensure that participants in its activities enjoy a welcoming environment. In all its activities, the AMS seeks to foster an atmosphere that encourages the free expression and exchange of ideas. The AMS supports equality of opportunity and treatment for all participants, regardless of gender, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, or veteran status.
Harassment is a form of misconduct that undermines the integrity of AMS activities and mission.
The AMS will make every effort to maintain an environment that is free of harassment, even though it does not control the behavior of third parties. A commitment to a welcoming environment is expected of all attendees at AMS activities, including mathematicians, students, guests, staff, contractors and exhibitors, and participants in scientific sessions and social events. To this end, the AMS will include a statement concerning its expectations towards maintaining a welcoming environment in registration materials for all its meetings, and has put in place a mechanism for reporting violations. Violations may be reported confidentially and anonymously to 855-282-5703 or at www.mathsociety.ethicspoint.com. The reporting mechanism ensures the respect of privacy while alerting the AMS to the situation. Violations may also be brought to the attention of the coordinator for the meeting (who is usually at the meeting registration desk), and that person can provide advice about how to proceed.
For AMS policy statements concerning discrimination and harassment, see the AMS Anti-Harassment Policy.
Questions about this welcoming environment policy should be directed to the AMS Secretary.
Local Information and Maps
This sectional will take place on the Main Campus of the University of Delaware in Newark, Delaware. A campus map can be found at http://css-rdms1.win.udel.edu/maps/. Information about the University of Delaware Department of Mathematical Sciences can be found at https://www.mathsci.udel.edu/. For additional information about the University please visit the University of Delaware website at http://www.udel.edu/.
The meeting will occupy space in Gore Hall and Smith Hall. For a printable version of the University map please visit: https://www.udel.edu/content/dam/udelImages/main/pdfs/maps/CampusMap2015.pdf
Parking is available at the two UD parking garages located near Gore Hall. These are the Trabant Center Garage and the Center for the Arts Garage. Information about these locations can be found here: https://sites.udel.edu/parking/permit-info/. Parking in these garages on the weekends costs US\$6 per day, with no in and out privileges.
The University of Delaware is located in the heart of Newark, Delaware. Philadelphia International Airport is the closest airport to the University. Additionally Baltimore International Airport is an option for travel to the University, though it is located farther from campus. The most common types of transportation used from the airports, are rental cars, taxis, shuttles, and commuter trains. Shuttle service is available from both airports via Delaware Express. For more information please visit https://delexpress.com/airport-shuttle-service/.
Philadelphia International Airport (PHL) is the closest airport to the University of Delaware. Philadelphia Airport is located approximately 35 miles from the University.
Rental cars are available at PHL. Rental car companies may be contacted through the Ground Transportation Information desks located in Baggage Claims A-East, B/C and D/E. Agencies available at this airport include Alamo, Avis, Budget, Dollar, Enterprise, Hertz, and National.
Taxi, limousine and shuttle services are available at Terminals A-East, B-C, D/E baggage claim areas. Terminal F ground transportation is accessible outside Terminal E baggage claim. For more information on these options, please visit the PHL website here; http://www.phl.org/Pages/Passengerinfo/TransportationServices/taxi.aspx .
To use SEPTA (Southeastern Pennsylvania Transportation Authority) trains to travel from PHL: Trains stop at Airport Terminals A, B, C & D, and E & F. For a terminal map of the Philadelphia International Airport, visit the airport website. Take SEPTA’s Regional Rail Airport Line to the University City stop. At the University City stop take the Wilmington/Newark Regional Rail Line (M- F) to Newark Station. On the weekends, there is no SEPTA service to the Newark Train Station
Baltimore International Airport (BWI) is located in Baltimore, Maryland, approximately 70 miles from the University.
Rental cars are available at BWI. BWI Marshall Airport has a rental car facility. The facility is located at Stoney Run Road and New Ridge Road. Free shuttle service carries customers to and from the airport approximately every ten minutes. Passengers arriving on flights should take the free shuttle from the lower level terminal for a ten-minute ride to the new facility. When returning a vehicle, look for highway directional signs to the facility. The Car Rental Facility is located at: 7432 New Ridge Rd. Hanover, MD 21076. Agencies available at this airport include Alamo, Avis, Budget, Dollar, Enterprise, Hertz, National, Next Car, Payless, and Thrifty.
Taxis are available at BWI Airport. Taxi stands are located just outside of the baggage claim area on the Lower Level of the terminal, near doors 5 and 13. Please note that this service is available from BWI Airport only. For cab service to BWI Airport, please consult your local cab company. BWI Airport taxicabs are prohibited from charging flat rates. For more information, call (410) 859-1100 or visit https://www.bwiairporttaxi.com.
To use train to travel from BWI: AMTRAK service to/from BWI Airport is available from Newark Train Station (limited) and Wilmington Train Station. Please visit the AMTRAK website for more information on schedules. AMTRAK tickets can be purchased online.
To use bus service to travel from BWI: Greyhound provides service between BWI airport and the University of Delaware. Greyhound service departs Newark (Park & Ride at 896 & Rt 4) at 2:40 p.m. and arrives at BWI at 6:30 p.m. (7 days a week). For more information on Greyhound Bus Service please visit their website at https://www.greyhound.com/.
By Train: The Newark area is served by Amtrak and SEPTA (Southeastern Pennsylvania Transportation Authority) trains. Reservations can be made on Amtrak at www.amtrak.com. Information about regional trains on the SEPTA (Southeastern Pennsylvania Transportation Authority) lines can be found at http://www.septa.com/. Please note that on the weekends, there is no SEPTA service to the Newark Train Station.
By Bus: The Newark area is served by bus lines including Greyhound and Megabus. Greyhound Buses use both the Delaware Welcome Center at 530 JFK Memorial Hwy, Newark; (800) 231-2222 and the Wilmington Bus Station, 101 N French St, Wilmington, DE; (302) 655-6111. For more information on Greyhound service please visit their website at https://www.greyhound.com. Megabus utilizes a bus stop on campus at Parking Lot #6 on Christiana Dr. For more information on Megabus service please visit their website at https://us.megabus.com/.
By Car: All driving directions will end at the Visitors Center on the Newark Campus of the University of Delaware. Continue on campus on South College Ave to arrive at Gore and Smith Halls.
From the north: Take I-95 South to Delaware Exit 1-B — Route 896 North, which becomes South College Avenue at the intersection of Route 4. Continue straight on South College Avenue for about two miles, past such landmarks as the Bob Carpenter/Sports Convocation Center, Delaware Stadium, and the Delaware Field House. Continue going straight through the intersection of South College Avenue and Park Place until you reach the Visitors Center which will be on the corner of Winslow and South College Avenue on a campus map.
From the south: Take I-95 North to Delaware Exit 1 — Route 896 North, which becomes South College Avenue at the intersection of Route 4. Continue straight on South College Avenue for about two miles, past such landmarks as the Bob Carpenter/Sports Convocation Center, Delaware Stadium, and the Delaware Field House. The Visitors Center will be on the corner of Winslow and South College Avenue on a campus map.
From the west: Take the Pennsylvania Turnpike East to Route 283 South. Continue on Route 283 South, which becomes Route 30 East outside of Lancaster, to Route 896 South. As you reach campus and cross the railroad tracks, immediately turn left onto Delaware Avenue and right (at the second traffic light) onto South College Avenue. You will see the Visitors Center on the corner of Winslow and South College Avenue on a campus map.
Car Rental: Hertz is the official car rental company for the meeting. To make a reservation accessing our special meeting rates online at www.hertz.com, click on the words “Discount code”, and type in our convention number (CV): 04N30008. You can also call Hertz directly at 800-654-2240 (U.S. and Canada) or 405-749-4434 (other countries). At the time of your reservation, the meeting rates will be automatically compared to other Hertz rates and you will be quoted the best comparable rate available. Meeting rates include unlimited mileage and are subject to availability. Advance reservations are recommended, blackout dates may apply.
Both Lyft and Uber also operate in the Newark area.
Bus Service: Delaware Transit Corporation (DTC) operates DART First State, offering transportation options in and around Newark. Services provided include buses, and commuter train service contracted through SEPTA. For additional information about bus fares and schedules please visit the DART website.
The average high temperature for September is approximately 79 degrees Fahrenheit and the average low is approximately 57 degrees Fahrenheit. Visitors should be prepared for inclement weather and check weather forecasts in advance of their arrival.
Attendees and speakers are encouraged to tweet about the meeting using the hashtag #AMSmtg.
Information for International Participants
Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the US found at travel.state.gov/content/travel/en.html. If you need a preliminary conference invitation in order to secure a visa, please send your request to email@example.com.
If you discover you do need a visa, the National Academies website (see above) provides these tips for successful visa applications:
1. Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following:
- family ties in home country or country of legal permanent residence;
- property ownership bank accounts; and
- employment contract or statement from employer stating that the position will continue when the employee returns.
2. Visa applications are more likely to be successful if done in a visitor’s home country than in a third country;
3. Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application;
4. Include a letter of invitation from the meeting organizer or the US host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered;
5. If travel plans will depend on early approval of the visa application, specify this at the time of the application;
6. Provide proof of professional scientific and/or educational status (students should provide a university transcript).
This list is not to be considered complete. Please visit the websites above for the most up-to-date information.
For inquries: firstname.lastname@example.org