AMS Sectional Meeting Registration, Housing Etc. Information
Fall Central Sectional Meeting
University of Texas at El Paso, El Paso, TX, September 17-18, 2022 (Saturday-Sunday)
Associate Secretary: Betsy Stovall, AMS email@example.com
Registration is Open. REGISTER HERE
Participants should make their own arrangements directly with the hotel of their choice. Special discounted rates were negotiated with the hotels listed below. Quoted rates are exclusive of applicable state and local taxes, currently 17.5%, and other hotel fees may apply. Participants must state that they are with the American Mathematical Society's (AMS) Fall Central Sectional Meeting to receive the discounted rate. The AMS is not responsible for any rate changes or for the quality of any of the accommodations. Hotels have different cancellation and early check-out penalties, so please ask for details.
Hilton Garden Inn El Paso, 111 W. University Ave, El Paso, TX 79902; (915) 351-2121. Rate is US\$117 for a room with a king bed or two queen beds. This property is on campus. Please ask about cancellation and early check-out policies when you make your reservations. Guests can call the hotel directly at (915) 351-2121 and mention American Mathematical Society for the discounted group rate or reserve online using the link provided. Group code is AMS22. The deadline for reservations at this rate is August 15, 2022.
Aloft Hotel, 303 Texas Ave, El Paso, TX 79901, (915) 351-7990. Rate is US\$99 per night for a room with a king bed or two king beds. This property is approximately 1.3 miles from campus. Please ask about cancellation and early check-out policies when you make your reservations. In the event that an participant needs to cancel a confirmed reservation, they should call the number listed above to avoid a charge of one night's room and tax. Guests can reserve a room by identifying themselves as part of the American Mathematical Society or by clicking on this link here. The deadline for reservations at this rate is September 1, 2022.
Hilton Garden Airport, 6650 Gateway Blvd, El Paso, TX 79902, (915) 777-4722. Rate is US\$119 for a room with one king bed or a room with two queen beds. To make reservations, call the hotel directly or go on-line using the code AMS1 to receive the discounted group rate.This rate includes a continential breakfast each morning and airport shuttle service. This property is approximately 8 miles from campus. Please ask about cancellation and early check-out policies when you make your reservations. The deadline for reservations at this rate is August 26, 2022.
Homewood Suites Airport, 16656 Gateway Blvd, El Paso, TX 79901, (915) 778-9400. Rate is US\$139 for a room with one king sized bed or a room with two queen beds. This property is approximately 7 miles from campus. Please ask about cancellation and early check-out policies when you make your reservations. Guests can reserve a room by calling the hotel directly at the phone number above and ask for the American Mathematicial Society group rate. The deadline for reservations at this rate is August 26, 2022.
Holiday Inn Sunland Park, 900 Sunland Park Drive, El Paso, TX 79922, (915) 833-2900. Rate is US\$99 for a room with a king bed or a room with 2 queen beds. This property is approximately 5 miles from campus. This hotel includes continential breakfast each morning with your group rate. Please ask about cancellation and early check-out policies when you make your reservations. Guests can reserve online here. The deadline for reservations at this rate is September 01, 2022.
Hotel Paso Del Norte Downtown, 10 Henry Trost Court, El Paso, TX 79901, (915) 534-3000. Rate is US\$175 for a room with a king bed or a room with two king beds. This property is located approximately 1.4 miles from campus. Please ask about cancellation and early check-out policies when you make your reservations. Guests can reserve online using the link provided. The deadline for reservations is on August 15, 2022.
Radisson Hotel, 1770 Airport Way, El Paso, TX 79922, (915) 772-3333. Rate is US\$129 for a room with a king bed or two doubles. This property is located approximately 8.6 miles from campus. Complimentary breakfast is included with the group rate. Please ask about cancellation and early check-out policies when you make your reservations. Guests can reserve online using the code MATH22. The deadline for reservations at this rate is September 1, 2022.
Courtyard Marriott, 610 North Santa Fe Street, El Paso, TX 79922, (855) 516-1090. Rate is US\$119 for a room with a king bed or a room with 2 queen beds. This property is located approximately 1.3 miles from campus. Please ask about cancellation and early check-out policies when you make your reservations. Guests can reserve online here or by calling the hotel directly and asking for the American Mathematical Society room block. The deadline for reservations at this rate is August 30, 2021.
Doubletree, 610 North Santa Fe Street, El Paso, TX 79922, (855) 516-1090. Rate is US\$119 for a room with a king bed or a room with 2 queen beds. This property is located approximately 1.3 miles from campus. Please ask about cancellation and early check-out policies when you make your reservations. Guests can reserve online or by calling the hotel directly asking for the American Mathematical Society room block. The deadline for reservations at this rate is August 30, 2021.
Housing Warning Please beware of aggressive housing bureaus that target potential participants of a meeting. They are sometimes called "room poachers" or "room-block pirates" and these companies generally position themselves as a meeting's housing bureau, convincing participants to unknowingly book outside the official room blocks. They call people who they think will more likely than not attend a meeting and lure them with room rates that are significantly less than the published group rate---for a limited time only. People who find this offer tempting may hand over their credit card data, believing they have scored a great rate and their housing is a done deal. Unfortunately, this often turns out to be the start of a long, costly nightmare.
Note that some of these room poachers create fake websites on which they represent themselves as the organizers of the meeting and include links to book rooms, etc. The only official website for this meeting is ams.org and one that has the official AMS logo.
These housing bureaus are not affiliated with the American Mathematical Society or any of its meetings, in any way. The AMS would never call anyone to solicit reservations for a meeting. The only way to book a room at a rate negotiated for an AMS Sectional Meeting is via a listing on these pages or in the Notices of the AMS. The AMS cannot be responsible for any damages incurred as a result of hotel bookings made with unofficial housing bureaus.
On Campus: There is a limited amount of campus dining available on the weekends; however, the restaurants listed below are scheduled to be open on Saturdays and Sundays. Please see a complete list of university dining options and hours. Hours listed are subject to change.
Off Campus: There are local restuarants nearby offering a variety of dining options:
- Ardovino’s Pizza, 206 Cinnianti Ave, El Paso. pizzas, salads
- Block Table & Tap, 4172 N Mesa Street, El Paso. American
- Cattleman's Steakhouse, 3450 S. Fabens Carlsbad Rd, Fabens. steaks
- Corralitos Steakhouse, 2725 N Mesa, El Paso. steaks, Mexican
- Crave Kitchen & Bar, 300 Cincinnati Street, El Paso. American
- G2 Lounge, 2701 N Stanton St., El Paso. modern
- American Little Shack, 2701 N Mesa St., El Paso. seafood
- Rib Hut, 2612 N Mesa St., El Paso. barbecue
- Sushi Place, 5905 N. Mesa Ste., El Paso. sushi
- Tara Thai, 2606 N Mesa St., El Paso. thai
Some options for coffee service include:
- Kinley’s House Coffee & Tea, 2231 N. Mesa St. El Paso
- Starbucks, 2330 N. Mesa St., El Paso
- Coffee Box, 401 Mesa St., El Paso
Registration and Meeting Information
Registration is Open. REGISTER HERE
In an effort to spread the cost of the sectional meetings more equitably among all who attend and hence help keep registration fees low, you must be registered for a sectional meeting in order to submit an abstract for that meeting. You will be prompted to register on the Abstracts Submission Page.
Registration Fees (no difference for registration during the meeting):
US\$20 Students and Unemployed Mathematicians
US\$27 AMS Emeritus Members
US\$92 Regular AMS and CMS (Canadian Mathematical Society) Members
Registration fees help support a wide range of activities associated with planning, organizing, and conducting these meetings. In the event that your abstract is not accepted or you have to cancel your participation in the program due to unforeseen circumstances, your registration fee will be reimbursed.
Register online and follow these steps:
- After clicking on "Register," you will be asked to enter your email address, and then log in to your account, or create a web account if you do not already have one. This only requires a username (email address), password, name, and address. If you already have a web account with us, please log in with your username (email address) and password. Please make sure that the email address that you are using is current, as we will send any pertinent updates to this email.
- Once you create and/or login to the account, continue on to register for the meeting. The same username and password may be used to register for all future sectional meetings.
The only way to register for this meeting is online, before or during the meeting. If you register by September 14, you may pick up your pre-printed badge at the desk. After this date, please show your receipt at the registration desk, and there will be materials available for you to make a badge.
Once your information is in our system, you will not have to enter your information for any future sectional meetings, unless it has changed, thus making your registration faster and easier. For any questions or concerns about this process, please contact the Mathematics Meetings Service Bureau.
Registering someone else: If you are planning to register someone else, verify that that person has an AMS web account. If they do not have a web account, please have them go to Register for a web account, or email AMS Customer Service to create one. You do not have to be a member to have an AMS web account. It is also possible that an AMS member does not have a web account, if they have never shopped at our bookstore, or registered online for a meeting. Ask for the email address associated with their web account, and use this to register them. When you click on the registration form, choose "Register Someone Else." Please first login with your personal AMS web account. If you do not have one, please create one. Enter the email address associated with your account, and then your password. If will ask you if you want to register someone else, or yourself. Click "someone else," and enter the email address belonging to the person’s web account. Click on the green box that says "Check." Choose the person, and continue the registration.
Registration Desk: The registration desk will be located on campus in the Undergraduate Learning Center Building in the Grand Lobby. The registration desk will be open on Saturday, September 17, 7:30 am to 4:00 pm and Sunday, September 18, 7:30 am to 12:00 pm. Staff will be available to assist you wherever possible. Please note that the only way to register for this meeting is online, before or during the meeting. If you register by September 14, you may pick up your pre-printed badge at the desk. After this date, please show your receipt at the registration desk, and there will be materials available for you to make a badge.
A limited amount of program books will be available for purchase at the meeting. They cost US\$3 per book. Note that the meeting is cashless so please be prepared accordingly for any purchases, including at the AMS Book Sales table.
Cancellations: Participants may cancel registrations made in advance by emailing the Mathematics Meetings Service Bureau. 100% refunds will be issued for any advance registrations cancelled by the end of the day (11:59 EDT) on September 16, 2022. After this date, 100% refunds will be issued for cancellations due to reasons beyond their control, abstracts not accepted, or if the AMS cancels this meeting or converts it to a virtual meeting with different fees. In the latter case, 100% refunds will be issued to all registered participants.
Room Locations On-site: The AMS book exhibit and coffee service will be located in the Undergraduate Learning Center Building in the Grand Lobby. Invited Address lectures will be located in the auditorium in the Undergraduate Learning Center Building in room 116. Special Sessions and Contributed Paper Sessions will take place in the following buildings: the Undergraduate Learning Center Building and the College of Business Building. Please look for the most recent information about meeting room locations on this page and in the printed program. For further information on building locations, a campus map is available here.
AMS Membership Special Offer
Connect with your colleagues through AMS meetings and membership! If you haven’t been an AMS member in five years or more, your purchase of a 2022 Fall AMS Sectional meeting at the nonmember registration rate will include a year of introductory membership. Details to opt-in to this offer will be emailed to qualifying registrants after completing the Sectional meeting registration. Take advantage of your AMS membership access!
Other Activities On-Site
Book Sales: Stop by the on-site AMS bookstore to review the newest publications and take advantage of exhibit discounts and free shipping on all on-site orders! Conference attendees will receive 40% off list price on a selection of our latest titles. AMS Members receive additional discounts on subscriptions to Notices and Bulletin, discounted registration for world-class meetings and conferences, and more! Please note that the meeting is cashless.
AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you wish to discuss with the AMS, please stop by the book exhibit.
Membership Activities: Through membership, you support advocacy for mathematics funding, a robust publishing mission, pathways to graduate education, conferences for scientific exchange, professional development services, and programs for mathematics teachers and learners. Membership staff will be available to discuss member benefits, such as additional discounts on books purchased at meetings and discounted registration for world-class meetings and conferences, and to process your membership. Continuing for 2022: Current or new members looking for work but not yet employed may choose a reduced dues rate of \$0, \$20, or \$51 to fit their budgets.
Reception: The University of Texas El Paso will host a reception on Saturday, September 17, 5:30 pm - 6:30 pm; at the Undergrad Building Learning Center in the Grand Hall.
Please note that the AMS will practice health and safety protocols that reflect our commitment to the well-being of all participants at the AMS sectional meetings this fall. Everyone attending the meeting in person (including staff and volunteers) must be fully vaccinated or be willing to attest to a negative PCR COVID-19 test. A PCR test must be taken within 72 hours of your arrival to the meeting if you are not fully vaccinated. Please be prepared in the event that you are asked to show proof of a negative test result. A PCR test is not necessary if you are fully vaccinated.
During check-in, everyone will be asked to complete a brief form to attest to their current wellness. It is preferred that all participants wear a mask while attending sessions, except while actively eating or drinking.
Thank you for your cooperation and we look forward to seeing you at the meeting!
Please contact us at firstname.lastname@example.org if you have any questions or concerns.
Child Care Grants
The AMS will provide a limited number of reimbursement grants of US\$125 per family to help with the cost of child care for registered participants at the meeting. The funds may be used for any form of child care that frees a parent to participate more fully in the meeting. Grants will be awarded on a first-come, first-served basis, one per family, and one per season (i.e. Spring or Fall), the latter depending on the amount of grants available. Registration for the meeting as well as membership in the AMS is required to apply for this program.
Information about applying for child care grants is here. Applications will be accepted on a first-come, first-served basis until July 26, 2022. Apply here. Final decisions on recipients will be made on or before August 16, 2022.
It is the goal of the AMS to ensure that its conferences are accessible to all, regardless of disability. The AMS will strive to make all as accessible as possible.
If special needs accommodations are necessary in order for you to participate in an AMS Sectional Meeting, please communicate your needs in advance to the AMS Meetings Department by:
- Registering early for the meeting,
- Checking the appropriate box on the registration form, and
- Sending an email request to the AMS Meetings Department or the Mathematics Meetings Service Bureau.
AMS Policy on a Welcoming Environment
The AMS strives to ensure that participants in the Sectional Meetings enjoy a welcoming environment. In all its activities, the AMS seeks to foster an atmosphere that encourages the free expression and exchange of ideas. The AMS supports equality of opportunity and treatment for all participants, regardless of gender, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, or veteran status.
Harassment is a form of misconduct that undermines the integrity of the AMS, and its activities and missions.
The AMS will make every effort to maintain an environment that is free of harassment, even though it does not control the behavior of third parties. A commitment to a welcoming environment is expected of all participants of AMS activities, including mathematicians, students, guests, staff, contractors and exhibitors, and participants in scientific sessions and social events. To this end, the AMS will include a statement concerning its expectations towards maintaining a welcoming environment in registration materials for the Sectional Meetings, and has put in place a mechanism for reporting violations. Violations may be reported confidentially and anonymously to 855-282-5703 or on the website. The reporting mechanism ensures the respect of privacy while alerting the AMS to the situation.
MathSafe is a program by and for the mathematical community to support safe and welcoming meetings. MathSafe volunteers will be available at the meeting to listen to and guide participants who experience harassing behavior.
For assistance, come to the Registration Desk. To speak to an ombudsman directly or for assistance when the desk is closed, call (401) 455-4040.
The AMS strives to ensure that participants in the meeting enjoy a welcoming environment. See the Welcoming Environment policy above. A mechanism for reporting violations confidentially and anonymously is included in this policy.
Local Information and Maps
This meeting will take place on the campus of University of Texas El Paso located at 500 W University Ave, El Paso, TX 79968. A campus map can be found here. Information about University of Texas El Paso’s Mathematics Department can be found here. Please visit the university website for additional information on the campus.
Participants electing to stay at off campus hotels may park their car on campus in a parking lot; location tbd. See the campus parking map here.
This meeting will take place on the campus of the University of Texas El Paso, located in the heart of El Paso, Texas.
By Air: El Paso International Airport (ELP) is about 18 miles east of the campus and the most convenient air travel choice. By car, it takes less than 20 minutes to get to UTEP from El Paso Internatinoal Airport, however it can take longer during rush hours. Please visit the El Paso international Airport web site for a list of airlines and cities with daily direct flights. Anyone traveling via air or train should purchase refundable tickets or get trip insurance to cover any unforeseen cancellations.
There are several options available for transportation to and from the airport. Several area hotels and motels offer courtesy shuttle service for guests traveling to and from the El Paso International Airport. It is recommended that guests make transportation arrangements with their hotel or motel 72 hours in advance of traveling. Please inquire with your hotel in advance.
Ground Transportation: See ground transportation information here.
Directions to Campus: For directions to campus, please enter 500 W University Ave, El Paso, TX 79968 into your GPS or web browser.
By Train: Amtrak is the regional rail system located 1.4 miles from campus. The El Paso Amtrak Station is located at 700 W San Francisco Ave., El Paso, TX 79901. Anyone traveling via air or train should purchase refundable tickets or get trip insurance to cover any unforeseen cancellations.
The AMS, with funding from a private gift, will be accepting applications for partial travel support for doctoral students (at North American institutions) who plan to attend one of the Fall 2022 AMS Sectional Meetings.
Each grant, if awarded, will provide \$250 in partial support of attendance at one of the 2022 Fall Sectional Meetings.
It is the intention of the AMS to encourage each student's home institution to match the funds provided in support of the travel. Applications will be accepted only from doctoral students in mathematics. No person may receive a sectional meeting travel grant more than once.
Walking, biking, public transportation, ride share, and personal cars are recommended to get around campus and Downtown El Paso.
- By Bike: El Paso’s bike sharing system includes 70 stations and over 300 bikes. See more information here.
- By Bus: The Sun Metro provides local bus services throughout Downtown El Paso and to campus. See maps and schedules here.
- Other Options: Other local transportation options include Uber and Lyft.
- El Paso Streetcars: Vintage trolley carts that will take passengers from downtown area hotels to campus. Regular hours are Thursday, Friday, and Saturday, 4:00 pm–11:00 pm. Cost is Free.
The average high temperature for September is in the mid 80’s Fahrenheit and the average low is in the low 70’s. Visitors should be prepared for warm to cool weather and check weather forecasts in advance of their arrival.
All participants are encouraged to use the hashtag #AMSmtg on all forms of social media.
Information for International Participants
Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the U.S. found here. If you need a preliminary conference invitation in order to secure a visa, please send your request to email@example.com.
If you discover you do need a visa, the National Academies website provides these tips for successful visa applications:
- Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following: Family ties in home country or country of legal permanent residence, property ownership, bank accounts, or an employment contract or statement from employer stating that the position will continue when the employee returns.
- Visa applications are more likely to be successful if done in a visitor’s home country than in a third country.
- Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application.
- Include a letter of invitation from the meeting organizer or the US host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered.
- If travel plans will depend on early approval of the visa application, specify this at the time of the application.
- Provide proof of professional scientific and/or educational status (students should provide a university transcript).
This list is not to be considered complete. Please visit the website above for the most up-to-date information.
For inquries: AMS Meetings Department