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2015 Summer Research Institute on Algebraic Geometry

Registration and Housing Information

University of Utah, Salt Lake City, Utah

July 13–31, 2015

picture of university guest house

Registration, Housing, and Logistics for this conference are being handled by the Meetings & Conferences Department of the American Mathematical Society (AMS). All requests for registration and housing are processed by the Mathematics Meetings Service Bureau (MMSB) of this department.

Deadlines

  • Registrations Submitted to the MMSB (online only): June 15, 2015 (all weeks) **EXTENDED through June 19 for registrations only; meal plans can no longer be purchased after June 15
  • Deadline for Housing through the MMSB: June 2, 2015 (all weeks) - As of midnight on June 2, reservations at the university can no longer be made. Registration for the conference and purchases of meal plans can only be made.

Registration

Registration Fees

Registration opens on April 2, 2015. All participants including speakers and committee members, are required to pay a weekly registration fee. Registrations fees are as follows: US$30 for students and young PhDs (PhD after January 1, 2010) and US$60 for general participants. Registration fees cover items not covered under the grant. Only advanced online registration is available for this conference; on-site registration will not be offered. Participants who reserve rooms at the University Guest House or in the residence halls are required to pay the full amount when they register.

Registration Materials

Participants will be able to pick up their registration materials at the AMS Conference Office, located in the Ensign Boardroom. See the Participant Brochure for details.

Registration Changes/Cancellations

All changes and cancellations to registrations must be made through the MMSB.

Registration Cancellation Refund Policy

A full refund will be issued for any registration cancelled by the final registration deadline of June 19 (for all weeks). After June 19, a refund less 50% of the registration fee will be issued for any registration cancelled through July 13 (for all weeks). No refunds will be issued for registrations cancelled after July 13.

On-Campus Accommodations

**As of midnight on June 2, 2015, reservations at the university can no longer be made. Registration for the conference and purchases of meal plans can only be made.**

Residence Halls - **SOLD OUT**

Participants who requested residence hall accommodations will be housed in dormitories on the University of Utah campus.

The rooms are suite-style rooms where a bedroom and a bathroom will be shared. Each person reserves one bed for one person, and is paired with a roommate within his or her gender. Participants may request a roommate or suitemate, and best efforts will be made to accommodate those requests. A maximum of four people can share a suite.

Participants residing in the residence halls were required to purchase a meal plan for each day of their stay. A meal plan for one day includes breakfast, lunch and dinner on the next day.

The total cost of a room in the residence hall for Sunday through Thursday is US$48.15 per day, which includes one bed, 3 meals, plus taxes. The total cost of a room in the residence hall for Friday and Saturday is US$29.28 per day, which includes one bed plus taxes. Meal plans cannot be offered for the weekend and participants will be on their own for meals.

Each participant is provided with a pillow, bed linen and a small towel at check-in. The bed linen packet includes two flat sheets and a light blanket. However, it is recommended that guests bring their own large towels, washcloths, and hairdryers. The check-in desk is located in the Peterson Heritage Center (PHC), desk just inside the door. 

Laundry facilities are located in every residence hall building. Laundry is free on every floor. It is recommended that participants bring their own laundry detergent. However, there is a small convenience store inside the Heritage Center that has a limited stock of sundries for purchase.

If a guest is locked out of their room between 6:00 a.m. and 12:00 a.m., he or she should go to the Summer Conferences Guest Services Desk.  An employee will issue a one-hour lock out key and/or swipe card to access to the room.  This room key or swipe card should be returned within the hour.  A lock change will be issued if the key/swipe card is not returned. The Summer Conference Guest Services Desk should be called at (801) 597-0458 for further questions.

If a participant is locked out between the hours of 12:00 a.m. – 6:00 a.m., he or she should call (801) 587-0458 or go to the University Guest House front desk for assistance. Staff should be allowed thirty minutes after initial notification to arrive.  

If a key is permanently lost, a charge of US$100 will be assessed for the lock change.  If a swipe card is lost, a charge of US$10 will be assessed for the card replacement.

University Guest House - **SOLD OUT**

The University Guest House is an on-campus hotel.

The room types and costs are as follows:

  • Single-king room which  includes a king bed, a refrigerator, a microwave, complimentary Wi-Fi, a television, a hair dryer, an iron & ironing board, and a coffee maker
  • Double-queen room which includes two queen beds, a refrigerator, a microwave, complimentary Wi-Fi, a television, a hair dryer, an iron & ironing board, and a coffee maker
  • King-deluxe room which includes a king bed, a small sitting area with a loveseat, a refrigerator, a microwave, complimentary Wi-Fi, a television, a hair dryer, an iron and ironing board, and a coffee maker

Breakfast on the following day is included in the rates (see below). Participants residing in the Guest House are required to purchase a meal plan for each day of their stay. The meal plan for one day included lunch and dinner on the following day.

The total cost of a room in the Guest House for Sunday through Thursday is US$138.42 per day, which includes the room, breakfast (included in rate), meal plan consisting of lunch and dinner, plus taxes. The total cost of a room in the Guest House for Friday and Saturday is US$123.86 per day, which includes breakfast plus taxes. Meal plans cannot be offered for the weekend and participants were on their own for additional meals.

Housing Changes/Cancellations

All changes and cancellations for reservations must be done through the MMSB.

Housing Cancellation Refund Policy for Guest House

A full refund will be issued for any reservation cancelled up to 48 hours before the check-in date. A refund less the cost of one night of the package rate will be issued for any reservation cancelled less than 48 hours before and up to the check-in date. No refunds can be issued for reservations cancelled on or after the check-in dates or for any no-shows during the conference.

Housing Cancellation Refund Policy for Residence Halls

A full refund will be issued for any reservation cancelled up to three weeks before the first day of each week. This breaks down as follows for the duration of stays listed:

Week 1 (only) – June 19; Week 2 (only) – June 26; Week 3 (only) – July 3; Weeks 1-3 – June 19; Weeks 1-2 – June 19; Weeks 2-3 – June 26

No refunds can be issued for reservations cancelled after those dates or for any no-shows during the conference can be issued.

Meal Plans

Meal plans may be purchased through June 15, 2015. Please contact the MMSB at mmsb@ams.org.

Participants who are staying on campus in the University Guest House or in the residence halls had a meal plans included in their rates. (See On-Campus Accommodations section above.)

Participants staying off campus can purchase either meal plans (through 6/15/15) when they register or individual meals on-site on a cash or credit card basis. Meals can only be purchased at the PHC.

Hours of Operation and Meal Prices:

Breakfast - 6:30 a.m. –9:00 a.m. (US$6.99 plus tax)
Lunch – 11:00 a.m. – 2:00 p.m. (US$8.39 plus tax)
Dinner - 4:30 p.m. –8:00 p.m. (US$9.49 plus tax)

Meal plans cannot be purchased on-site.

Participants staying in residence halls and the Guest House will receive wrist bands that will indicate the meal plans for which they are eligible. They will receive them when they check in. Participants who are staying off campus and who purchased a meal plan during registration will receive either meal cards or wrist bands for their meals. Specific instructions on where to pick them up will be sent to those participants before the conference.

Non-Resident Meal Plan Changes/Cancellations

All changes and cancellations to non-resident meal plans must be made through the MMSB.

Non-Resident Meal Plan Cancellation Refund Policy

A full refund will be issued for any meal plan cancelled 48 hours before the first day the meal plan starts. A refund less the cost of one full day of a meal plan will be issued for a meal plan cancelled 48 hours before it starts and up the day it starts. No refunds will be issued for meal plans cancelled on or after the first day that they start or for any no-shows during the conference.

Off-Campus Accommodations

Participants who choose to stay off campus must make their own arrangements directly with the hotel of their choice. For convenience, special discounted rates were negotiated with the hotels listed below. Rates below are subject to local sales and occupancy taxes. (12.6%) All reservations must be guaranteed and accompanied by a first night room deposit or guaranteed with a major credit card. Participants must state that they are with the American Mathematical Society’s (AMS) Summer Institute at the University of Utah. The AMS is not responsible for any rate changes or for the quality of any accommodations. Hotels have varying cancellation policies and penalties for early check-outs, so be sure to ask for details.

Salt Lake City Marriott University Park (1/3 mile from campus), 480 Wakara Way, Salt Lake City, UT 84108, (801) 581-1000, toll free (800) 228-9290; www.saltlakecitymarriott.com. Rates are US$119 plus 12.6% tax per night for single/double occupancy and they apply to rooms starting on July 7, 2015 through July 31, 2015. Amenities include complimentary on-site parking, coffee/tea in-room, and newspapers delivered to rooms daily upon request. Safe deposit boxes are available at the front desk and wireless internet is available in guest rooms for a fee of US$13.95 per day. This hotel is conveniently located on Salt Lake City’s light rail system which provides easy access to the University of Utah. For more information, visit the UTA TRAX website at http://www.rideuta.com/mc/?page=UTA-Home-TRAX. The deadline for reservations is June 22, 2015.***EXTENDED TO JUNE 30, 2015

Holiday Inn Express Salt Lake City (downtown Salt Lake City), 206 South West Temple, Salt Lake City, UT 84101, (801) 521-9500; www.holidayinnexpresssaltlakecity.com. Rates are US$119 plus 12.5% tax per night for single/double occupancy and they apply to rooms starting on July 26, 2015 through July 31, 2015 (only). Amenities include a complimentary Express Start Breakfast each day, complimentary airport shuttle (reservations needed), and complimentary wireless internet in all guest rooms. Parking is US$5 per day. This hotel is conveniently located on the Salt Lake City’s light rail system which provides easy access to the University of Utah. For more information, visit the UTA TRAX website at http://www.rideuta.com/mc/?page=UTA-Home-TRAX. The deadline for reservations is July 10, 2015.

Hilton Salt Lake City Center (downtown Salt Lake City), 255 South West Temple, Salt Lake City, UT 84101, (800) HILTONS; http://www3.hilton.com/en/hotels/utah/hilton-salt-lake-city-center-SLCCCHH/index.html.  Rates are US$129 plus 12.6% tax per night for single/double occupancy and they apply to rooms starting on July 26, 2015 through July 31, 2015 (only). Participants should request the group rate for the 2015 Algebraic Geometry Summer Research Institute. Amenities include air conditioning, an alarm clock, a hair dryer, a coffee/tea maker, an iron and ironing board, and a laptop-sized safe. Parking is US$15 per day for self-parking and US$18 per day for valet parking. This hotel is conveniently located on the Salt Lake City’s light rail system which provides easy access to the University of Utah. For more information, visit the UTA TRAX website at http://www.rideuta.com/mc/?page=UTA-Home-TRAX. The deadline for reservations is June 26, 2015.

Salt Lake Plaza Hotel (downtown Salt Lake City), 122 West South Temple, Salt Lake City, UT 84101, (801) 521-0130 or (800) 366-3684; http://www.plaza-hotel.com/.  Rates are US$122 plus 12.6% tax per night for single/double occupancy and they apply to rooms from July 12, 2015 through July 17, 2015 (only). Participants should request the group rate for the AMS Summer Institute. Amenities include free wireless hi-speed internet, microwave and refrigerator in each room, complimentary in-room coffee, and free airport shuttle. Parking is US$5 per day for self-parking. This hotel is conveniently located on the Salt Lake City’s light rail system which provides easy access to the University of Utah. For more information, visit the UTA TRAX website at http://www.rideuta.com/mc/?page=UTA-Home-TRAX. The deadline for reservations is May 22, 2015.

Information/Questions

For more information, see the Participants Brochure that was mailed to each participant.

For additional information and/or questions:

 

 

 

 


 

 


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