AMS Sectional Meeting Registration/Housing/Etc. Information
2011 Spring Eastern Section Meeting
College of the Holy Cross
Worcester, Massachusetts, April 9-10, 2011 (Saturday - Sunday)
Steven H Weintraub, AMS firstname.lastname@example.org
Participants should make their own arrangements directly with the hotel of their choice as early as possible. Special discounted rates have been negotiated with the first three hotels listed below. Rates quoted do not include the combined Massachusetts state sales and occupancy tax of 14.45%. Participants must state that they are with the American Mathematical Society (AMS) Meeting at the College of the Holy Cross to receive the discounted rate. The AMS is not responsible for rate changes or for the quality of the accommodations. Hotels have varying cancellation and early checkout penalties; be sure to ask for details when making your reservation.
Hilton Garden Inn, 35 Major Taylor Blvd., Worcester, MA 01608, 508-753-5700. (www.hiltongardeninn.com) Rates are US\$104 single/double occupancy room. Amenities offered include parking, complimentary wired and wireless Internet, complimentary remote printing to the business center, in-room refrigerator and microwave oven, an indoor pool, fitness room and a restaurant on-site; this hotel is located approximately 3 - 4 miles from the campus. Cancellation and early check-out policies vary; be sure to check when you make your reservation. The deadline for reservations at this rate is March 9, 2011. NOTE: Major Taylor Blvd. was Worcester Center Blvd. and may not be in all GPS systems or found in Mapquest at this time, it is advised to use 35 Worcester Center Blvd. when mapping.
Courtyard by Marriott, 72 Grove Street, Worcester, MA 01605, 508-363-0300. (www.marriott.com) Rates are US\$79 for a single and US\$89 for a double occupancy room. For your convenience in making reservations, the following links are available:
Courtyard Worcester >> Single King Room Reservation Click Here!
Courtyard Worcester >> Double Queen Room Reservation Click Here!
Amenities include free parking and complimentary wireless Internet, an indoor pool, exercise room, fireplace lounge, and an on-site restaurant serving breakfast. This hotel will also offer a very limited shuttle service to the campus for the meeting (this service is subject to change or cancellation, please ask upon check-in); approximately 3.8 miles from the campus. Cancellation and early check-out policies vary; be sure to check on these policies when you make your reservation. The deadline for reservations at this rate is March 8, 2011.
Holiday Inn Express Hotel & Suites, 10-12 Johnson Street, Auburn, MA 01501, 508-832-2500. (www. ichotelsgroup.com) Rates are approximately US\$99 per night for single/double occupancy room for the dates of this meeting. Amenities include complimentary parking, continental breakfast, complimentary newspaper, business center, and fitness room; this hotel is located approximately 4-5 miles from the campus. Cancellation and early check-out policies vary; be sure to check on these policies when you make your reservation. The deadline for reservations at this rate is March 18, 2011.
Additional hotels in the area that may have a number of rooms available are listed below; however, no rooms were specifically reserved for participants at these hotels.
Hampton Inn, 736 Southbridge Street,Auburn, MA 01501, 774-221-0055. (www.hamptoninn.com) Rates are approximately US\$109 - 129 for single/double occupancy room for the dates of this meeting. Amenities include complimentary parking, free continental breakfast, business center, and fitness room; approximately 5.5 miles from the campus. Cancellation and early check-out policies vary; be sure to check when you make your reservation.
Beechwood Hotel, 363 Plantation Street, Worcester, MA 01605, 508-754-5789. (www.beechwoodhotel.com) Rate is approximately US\$179 per night for a single/double occupancy room. Amenities include complimentary parking, complimentary continental breakfast, free newspapers, free wireless high speed Internet, fitness center, and a fine dining restaurant ; approximately 3.9 miles from the campus. Cancellation and early check-out policies vary; be sure to check on these policies when you make your reservation.
Worcester is approximately 53 miles/one-hour drive from Logan International Airport (BOS) in Boston, MA; 50 miles/one-hour drive from T. F. Green Airport (PVD) in Rhode Island; and approximately 68 miles/one-hour-and-fifteen-minutes drive from Bradley International Airport (BDL) in Windsor Locks, Connecticut.
By Air: The College of the Holy Cross is located in central Massachusetts in the city of Worcester. There are four airports that are convenient for travel to and from this campus.
Boston's Logan International Airport (BOS) (www.massport.com/logan) is approximately one hour from Worcester. Shuttle service from Logan is available through Knight's Limousine Service (www.knightsairportlimo.com) (800-227-7005) with rates starting at US\$44 one way for a shared van service, Worcester Airport Limousine (www.Wlimo.com) (800-343-1369) with rates starting at US\$59 one-way for a shared van, and Boston Town Car (www.bostontowncar.com) (888-765-LIMO) fare is approximately US\$130 for a private town car. Please call in advance for reservations.
Rhode Island's T. F. Green Airport (PVD) (www.pvdairport.com) is approximately one hour from Worcester. Shuttle service from T. F. Green is available through Knight's Limousine Service (www.knightsairportlimo.com) (800-227-7005) with rates starting at US\$54 one way for a shared van, Worcester Airport Limousine (www.Wlimo.com) (800-343-1369) with rates starting at US\$72 one way for a shared van. Please call in advance for reservations.
Connecticut's Bradley International Airport (BDL) (www.bradleyairport.com) is located in Windsor Locks, CT, approximately one hour from Worcester. Shuttle service from Bradley is available through Worcester Airport Limousine (www.Wlimo.com) (800-660- 0992) with varying rates for shared van service or private sedan.
Worcester Airport (ORH) (www.massport.com/ hanscom-worcester-airports), is approximately a 15-minute car ride. Taxi service is available.
Estimated cab fares from Logan Airport to Holy Cross were approximately US\$142 one way and approximately US\$118 one way from T. F. Green Airport at the time that this announcement was published.
Amtrak train service is available to and from Worcester. The train station is located five minutes (by car) from campus. Taxi service is available. Schedule and fare information is available on the Amtrak website at www.amtrak.com.
Commuter rail service between Worcester and Boston is provided by Amtrak and the Massachusetts Bay Transit Authority [MBTA]. Search Amtrak schedules and fares online using the search terms WOR [Worcester] and BOS [Boston]. MBTA schedules and fares are available on the Worcester Commuter Station section of the MBTA Web site. The MBTA Commuter Rail stop in Worcester is located on Shrewsbury Street. The stop is at the end of the Worcester/Framingham line. Fares on the commuter rail system are approximately US\$8.25 one way plus additional subway T-fare when necessary. For fare information, maps, and schedules, call 617-222-3200 or visit the MBTA Commuter Rail website: http://www.mbta.com/schedules_and_maps/rail/.
Peter Pan (www.peterpanbus.com) and Greyhound (www.greyhound.com) bus services are available to and from Worcester. The bus station is located five minutes from campus. Taxi service is available. For fares and schedule information on Greyhound, call 800-231-2222. For fares and schedule information on Peter Pan, call 800-343- 9999.
Directions to Hogan Campus Center:
From the East and West (Boston, Hartford, and New York): Massachusetts Turnpike I-90. Take Exit 10 to I-290 East toward Worcester. Take Exit 11 (College Square/Southbridge Street) off I-290. Cross over to the right lane immediately after coming off the ramp to College Square. Take the first right (before the traffic light) onto College Street. Go up the hill and enter the last gate on the left, Gate 7. The Hogan Campus Center is the second building on the left with the large silver cross on it. Visitor parking is to the right of the Campus Center.
From the North:
I-495 South to I-290 West, Exit 25B. From I-290 West take Exit 11 (College Square, Southbridge Street). Bear left coming off the ramp onto Southbridge Street. Take the first right (before the traffic light) onto College Street. Go up the hill and enter the last gate on the left, Gate 7. The Hogan Campus Center is the second building on the left with the large silver cross on it. Visitor parking is to the right of the Campus Center.
From the Southeast:
I-495 North to Massachusetts Turnpike I-90. Take Exit 10 to I-290 East toward Worcester. Take Exit 11 (College Square/Southbridge Street) off I-290. Cross over to the right lane immediately after coming off the ramp to College Square. Take the first right (before the traffic light) onto College Street. Go up the hill and enter the last gate on the left, Gate 7. The Hogan Campus Center is the second building on the left with the large silver cross on it. Visitor parking is to the right of the Campus Center.
From the South (Providence, Rhode Island):
Route 146 North to Exit 12, McKeon Road/College Square. Take left off ramp and follow signs for I-290 West/College Square. Left at traffic light on McKeon Road. Follow overpass through several sets of lights and proceed straight up hill. Take left after fire station into Holy Cross on Loyola Road. Follow left curve which becomes McCarthy Lane. Continue uphill to upper campus. Visitor parking is straight ahead, last parking lot.
Hertz is the official car rental company for the meeting. To reserve your special meeting rates, please provide your CV#, 04N30001, to your corporate travel department, or your travel agent, when making reservations. Details on rates and general instructions can be found at http://www.ams.org/amsmtgs/04N30001.wor11-1.pdf.
You can make reservations online at http://link.hertz.com/link.html?id=23051&LinkType= HZLK&TargetType=Homepage&ret_url=www.ams.org or call Hertz directly:
In the U.S. and Canada: 800-654-2240
At the time of reservation, the meeting rates will be automatically compared to other Hertz rates and you'll be quoted the best comparable rate available.
Local Information and Parking
Hotels are all in the same general location, between 3 to 5 miles driving distance from the College of the Holy Cross Campus. There is ample free parking at each of the hotels. All day parking (no fee) is available for visitors adjacent to the Hogan Campus Center. Visitor parking is located at number 45 on the campus map. A campus map can be found at http://www.holycross.edu/directions/camp_map.html. Information about the College of the Holy Cross Department of Mathematics and Computer Science may be found at http://academics.holycross.edu/mathcs. Please watch this site for additional information on this meeting. Please visit the Holy Cross website at http://www.holycross.edu/ for additional information on the campus.
Two taxi services provide transportation in the Worcester area: Yellow Cab, 508-754-3211, and Red Cab, 508-792-9999 and 508-756-9000.
The Worcester Regional Transit Authority [RTA] provides bus service around the city of Worcester. Holy Cross is served by routes 10 and 42. Bus schedules and maps are available on the RTA website at www.theRTA.com.
Weather in Central Massachusetts in early April is quite variable. The average high temperature is approximately 55 degrees and the average low is approximately 40 degrees. Visitors should be prepared for inclement weather and check weather forecasts in advance of their arrival.
Registration and Meeting Information
The registration desk will be open Saturday, April 9, 7:30 a.m. - 4:00 p.m., and Sunday, April 10, 8:00 a.m. - noon. Fees are US\$50 for AMS members; US\$70 for nonmembers; and US\$5 for students, unemployed mathematicians, and emeritus members. Fees are payable on-site via cash, check, or credit card.
The registration and exhibit areas will be located on the on the first floor of Smith Laboratories. Special Sessions will be held in the Integrated Science Complex (Smith Laboratories and Beaven, Haberlin, O'Neil, and Swords Halls) and also in Stein Hall. The Invited Addresses will be held in the Hogan Campus Center.
There will be a conference banquet taking place on April 9 from 6:00 p.m. - 8:00 p.m. in the Hogan Campus Center. It will be an international buffet dinner with a cost of US\$30 per person including tax and tip. There will also be a cash bar. Attendance will be limited to 100 people and guests may reserve a seat in advance. The deadline for purchasing tickets to this function is March 25, 2011, two weeks prior to the start of the meeting. Payment should be made by check made payable to the College of the Holy Cross and mailed to: AMS Banquet Reservation/Department of Mathematics and Computer Science, Attn: Ms. Gail Haddad, College of the Holy Cross, 1 College St., Worcester, MA 01610.
There will also be a reception sponsored by the College of the Holy Cross Department of Mathematics and Computer Science for student presenters, participants, and their advisors. It will take place between 1:00 p.m. and 2:00 p.m. on Saturday, April 9 in room 320, Hogan Campus Center.
A block of tickets has been reserved for a performance of "Breaking the Code", Saturday, April 9, 8:00 p.m. at the Central Square Theater. "Breaking the Code" is Hugh Whitemore's play about Alan Turing, and this is a production of the Catalyst Collaborative@MIT, the science theater collaboration between the Underground Railway Theater and MIT. Performances are enhanced by post-show conversations featuring renowned scientists and mathematicians. Central Square Theater is located in Cambridge, MA, and can be reached by car. The driving distance is approximately 43 miles and the driving time is under one hour on the Massachusetts Turnpike. The group rate for conference participants is US\$25. To attend the performance at the group rate, tickets must be paid for in advance by check. The check should be made out to "College of the Holy Cross" and with the comment "Breaking the Code", please also indicate the number of tickets requested. Checks must be received by Friday, March 18, 2011, to obtain the group rate. Please mail checks to: Ms. Gail Hadad, Attn: Breaking the Code, Department of Mathematics and Computer Science, College of the Holy Cross, 1 College St., Worcester, MA 01610.
Stop by the on-site AMS bookstore and review the newest titles from the AMS, enjoy up to 25% off all AMS publications, or take home an AMS t-shirt! Complimentary coffee will be served courtesy of AMS Membership Services.
AMS Editorial Activity:
An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you would like to discuss with the AMS, please stop by the book exhibit.
Information for International Participants
Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the U.S. found at http://sites.nationalacademies.org/pga/biso/visas/ and http://travel.state.gov/visa/visa_1750.html. If you need a preliminary conference invitation in order to secure a visa, please send your request to email@example.com.
If you discover you do need a visa, the National Academies website (see above) provides these tips for successful visa applications:
* Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following:
- family ties in home country or country of legal permanent residence
- property ownership
- bank accounts
- employment contract or statement from employer stating that the position will continue when the employee returns;
* Visa applications are more likely to be successful if done in a visitor's home country than in a third country;
* Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application;
* Include a letter of invitation from the meeting organizer or the U.S. host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered;
* If travel plans will depend on early approval of the visa application, specify this at the time of the application;
* Provide proof of professional scientific and/or educational status (students should provide a university transcript).
This list is not to be considered complete. Please visit the websites above for the most up-to-date information.