AMS Sectional Meeting Registration/Housing/Etc. Information
Fall Eastern Sectional Meeting
Bowdoin College, Brunswick, ME
September 24-25, 2016 (Saturday - Sunday)
Steven H Weintraub, AMS email@example.com
Image courtesy of Michele Stapleton
Participants should make their own arrangements directly with the hotel of their choice. Special discounted rates were negotiated with the hotels listed below. Rates quoted do not include the Maine state hotel tax (9 percent). Participants must state that they are with the American Mathematical Society (AMS) Meeting at Bowdoin College to receive the discounted rate. The AMS is not responsible for rate changes or for the quality of the accommodations. Hotels have varying cancellation and early checkout penalties; be sure to ask for details.
Best Western Plus Brunswick Bath, 71 Gurnet Road, Brunswick, Maine, 04011; 207-725-5251; www.brunswickmainehotel.com/. Rates are US\$135.96 per night for a single or double occupancy, king or double-queen room. Amenities include complimentary high-speed Wi-Fi in public areas and guest rooms, business center, heated indoor salt water pool, exercise room, in-room microwave and refrigerator, and complimentary continental breakfast with gluten-free options. This property is pet friendly; please contact hotel directly to inquire about pet policy and additional fees. This property is located approximately 2 miles from campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at this rate is August 23, 2016.
Brunswick Hotel and Tavern, 4 Noble Street, Brunswick, Maine 04011; 1-800-299-4914 or 207-837-6565; https://www.thebrunswickhotelandtavern.com/. Rates are US\$169 per night for a single or double occupancy room. Amenities include complimentary daily newspaper, morning coffee service in the lobby, complimentary Wi-Fi, and onsite restaurant, The Tavern, serving breakfast, lunch, and dinner. This property is located adjacent to the Bowdoin campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at a reduced rate is August 10, 2016.
Brunswick Inn, 165 Park Row, Brunswick, Maine 04011; 1-800-299-4914 or 207-729-4914; brunswickbnb.com/. Guest rooms located in the Carriage House are being held for this meeting and will be discounted 5 percent for participants in the meeting. This property is a sixteen room inn. All rooms have private bathrooms and complimentary Wi-Fi. Rates are based on doublFe occupancy and include a full hot breakfast made to order. This property is located approximately 100 yards from the main entrance to the Bowdoin campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at a reduced rate is August 1, 2016.
Comfort Inn, 199 Pleasant Street, Brunswick, Maine, 04011; 631-941-2980; https://www.choicehotels.com/maine/brunswick/comfort-inn-hotels/me025?source=gglocaljn. Rates are US\$136 per night for a room with two double beds and US\$140.25 for a room with one king bed, these rates are applicable for single or double occupancy. Amenities include free Wi-Fi, complimentary coffee service, exercise room, and free hot breakfast. This property is located approximately 2 miles from campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at this rate is August 23, 2016.
Fairfield Inn and Suites Brunswick Freeport, 36 Old Portland Road, Brunswick, Maine,04011; 207-721-0300. Book online here. Rates are US\$139 per night for a room with two double beds or for a room with one king bed, this rate is applicable for single or double occupancy. Amenities include, complimentary highspeed Wi-Fi, exercise room, on-site business center, indoor pool, and complimentary hot breakfast. This property is located approximately 3 miles from campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at this rate is September 2, 2016.
Hampton Inn by Hilton Bath, 140 Commercial Street, Bath, Maine, 04530; 207-386-1310. Book online at: Book online here. Rates are US\$149 per night for a room with two queen beds or for a room with one king bed, this rate is applicable for single or double occupancy. Amenities include complimentary highspeed Wi-Fi, exercise room, on-site business center, indoor pool, and complimentary hot breakfast. This property is located approximately 9 miles from campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at this rate is September 9, 2016.
Residence Inn Bath (Brunswick Area) 139 Richardson Street Bath Maine 04530; 207-443-9741; www.marriott.com/hotels/travel/pwmba-residence-inn-bath-brunswick-area/. Rates are US\$169 per night for single/double occupancy. This is an all-suite property and all rooms have a fully equipped kitchen. Amenities include complimentary hot breakfast, complimentary highspeed Wi-Fi, on-site business center, fitness center, and indoor heated pool. This property is located approximately 8.5 miles from the campus. Cancellation and early check-out policies vary and penalties exist at this property; be sure to check when you make your reservation. The deadline for reservations at this rate is September 2, 2016.
On Campus: The Cafe, located in Smith Union, will be open 11:00 am–4:00 pm on Saturday and Sunday serving coffee shop fare.
Located on the lower level of Smith Union, the Bowdoin Express offers a selection of soft drinks, juices, and snacks including healthy and local options. Nonfood items such as soaps, shampoos, and other toiletry items are available for purchase with cash.
Bowdoin offers an excellent, locally-sourced, brunch and dinner on weekends in Thorne Hall. Brunch is served between 11:00 am–1:30 pm and dinner is served between 5:00 pm–7:30 pm. Discounted tickets for these meals will be available for purchase by cash only from a Bowdoin representative, at the registration desk. Tickets for brunch will be sold at the registration desk for US\$8 or for US\$14 at the door. Tickets for dinner will be sold at the registration desk for US\$10 or for US\$16 at the door.
Local organizers have graciously arranged a Maine Lobster Dinner to take place during the conference on Saturday evening at 6:00 pm in Daggett Lounge, located in Thorne Hall. Guests of conference participants are invited to join the dinner as well. Tickets will cost US\$40 and options for entrees for this event are Maine lobster, char-grilled sirloin steak, lemon garlic grilled chicken breast, or grilled eggplant. Space is limited and participants must register in advance online, by no later than September 19th. Please register via this link: https://polarevents.wufoo.com/forms/ams/.
Off Campus: Brunswick offers a wide variety of restaurants many within walking distance from the college. The Brunswick Downtown Association offers a full listing of restaurants to choose from. More information on restaurants and local attractions in the Brunswick area can be found at brunswickdowntown.org/.
Some options for coffee include:
Bohemian Coffee Shop, 4 Railroad Ave, Brunswick; (207) 725-9095; www.bohemiancoffeehouse.com/; serving coffee and pastries baked in-house (5-minute walk from campus).
Little Dog Coffee Shop, 87 Maine Street, Brunswick; (207) 721-9500; www.littledogcoffeeshop.com/; serving coffee, breakfast and lunch daily (10 minute walk from campus).
Some options nearby for dining include:
Scarlet Begonias, 16 Station Ave, Brunswick; (207) 721-0403; www.scarletbegoniasmaine.com/; pizza, pasta, sandwiches (5 minute walk from campus).
Wild Oats Bakery and Cafe,149 Maine St., Brunswick; (207) 725-6287; www.wildoatsbakery.com/; locally-owned, from-scratch bakery, deli and cafe serving breakfast and lunch (7 minute walk from campus).
Some options within a 10–15 minute walk for dining include:
Aki, 94 Maine Street, Brunswick; (207) 729-8866; www.akijapanesecuisine.com/; serving hibachi, sushi, and Japanese fare.
Frontier Cafe, 14 Maine St., Mill 3 Fort Andross, Brunswick; (207) 725-9095; www.explorefrontier.com/; part café, cinema, gallery, crossroads, pub - serving an eclectic, international menu for lunch and dinner.
Libby's Market, 42 Jordan Ave, Brunswick; (207) 729-7277; house speciality is the lobster roll.
Little Saigon, 44 Maine Street, Brunswick; (207) 725-1888; littlesaigonmaine.com/; Vietnamese noodle bar.
Little Tokyo, 72 Maine Street, Brunswick; (207) 798-6888; littletokyomaine.com/; serving sushi, and Japanese fare.
Shere Punjab, 46 Maine Street, Brunswick; (207) 373-0422; www.sherepunjabme.com/; fine Indian cuisine.
Registration and Meeting Information
Advance registration for this meeting is now over. 100% refunds will be issued for any advance registrations cancelled by Saturday, September 24, 2016. After that date, no refunds will be issued.
If you have registered in advance, your badge and program will be ready for pickup when you arrive at the meeting; simply go to the registration desk (see below) at hours indicated. It is helpful if you bring a copy of your receipt.
The registration desk, AMS book exhibit, and coffee service will be located in Smith Union. The Invited Addresses will be held in Kresge Auditorium in the Visual Arts Center (VAC). Special Sessions and Contributed Paper Sessions will take place in a number of buildings on campus, within walking distance of each other. Please look for additional information about specific session room locations on the web and in the printed program. For further information on building locations, a campus map is available at www.bowdoin.edu/about/campus/maps/pdf/bowdoin-campus-map.pdf.
The registration desk will be open on Saturday, September 24, 7:30 am–4:00 pm and Sunday, September 25, 8:00 am–12:00 pm. The same fees apply for on-site registration, as for advance registration; US\$59 for AMS members, US\$85 for nonmembers, and US\$10 for students, unemployed mathematicians, and emeritus members. Fees are payable on-site via cash, check, or credit card.
Book Sales: Stop by the on-site AMS bookstore to review the newest publications and take advantage of exhibit discounts and free shipping on all on-site orders! AMS members receive 40 percent off list price. Nonmembers receive a 25 percent discount. Not a member? Ask a representative about the benefits of AMS membership. Complimentary coffee will be served courtesy of AMS Membership Services.
AMS Editorial Activity: An acquisitions editor from the AMS book program will be present to speak with prospective authors. If you have a book project that you wish to discuss with the AMS, please stop by the book exhibit.
Community Lecture: Bowdoin College will host a community lecture on Saturday evening in the Kresge Auditorium located in the Visual Arts Center, at 8:00 pm. Michael Kleber of Google will give a talk entitled, Poisoned Wine Bottles, Not Enough Rats. This event is open to the public.
Information about this lecture can be found at www.bowdoin.edu/calendar/event.jsp?bid=779802&rid=90986/.
It is the goal of the AMS to ensure that its conferences are accessible to all, regardless of disability. The AMS will strive, unless it is not practicable, to choose venues that are fully accessible to the physically handicapped.
If special needs accommodations are necessary in order for you to participate in an AMS Sectional Meeting, please communicate your needs in advance to the AMS Meetings Department by:
•Registering early for the meeting
•Checking the appropriate box on the registration form, and
AMS Policy on a Welcoming Environment
The AMS strives to ensure that participants in its activities enjoy a welcoming environment. In all its activities, the AMS seeks to foster an atmosphere that encourages the free expression and exchange of ideas. The AMS supports equality of opportunity and treatment for all participants, regardless of gender, gender identity, or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disabilities, or veteran status.
Local Information and Maps
This meeting will take place on the campus of Bowdoin College. A campus map can be found at www.bowdoin.edu/about/campus/maps/pdf/bowdoin-campus-map.pdf. Information about the Bowdoin Mathematics Department can be found at www.bowdoin.edu/math/index.shtml. Please visit the Bowdoin College website at www.Bowdoin.edu for additional information on the campus.
Please visit the local organizers’ website for this meeting at www.bowdoin.edu/conference/ams/registration-schedule.shtml.
If you are visiting campus for one day or for the weekend, you do not need a parking pass. There are several parking options available to meeting participants. Day visitors are directed to park on North Campus Drive (off of Bath Road), South Campus Drive (off of College Street), Coffin Street Parking Lot, Dayton Lot (off of Sills Drive) and Russwurm House Parking Lot (just east of Tower Drive).
Additional information about parking on campus and in the town of Bowdoin adjacent to the campus, can be found here:www.bowdoin.edu/security/parking/faculty-staff-visitor-information.shtml.
The main campus of Bowdoin is located in the heart of Brunswick, Maine.
By Air: The Portland International Jetport is served by most major airlines. Please visit the Portland International Jetport web site for a list of airlines serving Portland and lists of cities with daily direct flights; www.portlandjetport.org/. There are several options available for transportation to/from the airport. Outward Express, operated by Pete Harrison, offers shuttle service at a cost of US\$50 each way from airport and will combine rides to split costs; (207) 865-0890. Mermaid Transportation Co., Inc. provides daily service to and from the Portland Jetport and Boston's Logan Airport; gomermaid.com/. Mid-Coast Limo provides service to the Portland Jetport; for more information and reservations call 1-800-937-2424 or 207-236-2424.
By Train: Rail service to Maine via Boston is provided by the Downeaster Amtrak Train. Rail service to Boston is currently available through Amtrak; https://www.amtrak.com/home/. Amtrak now offers daily service between Boston’s North Station and Brunswick and points in between. The Brunswick train station is located on Station Avenue, approximately five hundred yards from campus.
By Bus: Greyhound/Vermont Transit offers daily trips to and from Brunswick, Maine. Schedules and rates are available from the office at 206 Maine Street, Brunswick or by phone at 1-800-537-3330. Buses stop at the 7-11 store on the corner of Maine and Elm streets, two blocks from campus. Limited service may be available from Bowdoin College. For more information on Greyhound please call 800-231-2222 or visit https://www.greyhound.com/.
Concord Coach Lines offers service from Boston and New York City. The coach stops at Maine Street Station within walking distance to downtown and the college. For more infomation visit https://concordcoachlines.com/routes-bus-terminal-stops/ or call 800-639-3317.
From the south: Take the Maine Turnpike to Exit 52 (formerly Exit 9; 295 to Coastal Route 1). Continue on 295 to Exit 28 Route 1 North: Coastal Route, Brunswick/Bath).
From the north: Traveling on the Maine Turnpike, take Exit 14, then I-295 to Exit 28 Route 1 North.
To reach the main campus: From I-295, take Route 1 North/Pleasant Street. Proceed to the third traffic light. Go straight (“To 201/123/24/Maine Street”). Continue straight for approximately 1/2 mile to the second traffic light. Turn right on Maine Street. Continue on Maine Street for approximately 1/2 mile. The Bowdoin campus begins at the intersection of Maine Street and Bath Road, near a large UCC Church.
Car Rental: Hertz is the official car rental company for the meeting. To make a reservation accessing our special meeting rates online at www.hertz.com, click on the box “I have a discount”, and type in our convention number (CV): CV#04N30007. You can also call Hertz directly at 800-654-2240 (US and Canada) or 1-405-749-4434 (other countries). At the time of reservation, the meeting rates will be automatically compared to other Hertz rates and you will be quoted the best comparable rate available.
Rental cars are available at the Jetport; for more details please visit www.portlandjetport.org/Ground_Transportation/. For directions to campus, inquire at your rental car counter.
Walking, biking and personal cars are recommended to get around campus and Brunswick.
The average high temperature for September is approximately 70 degrees Fahrenheit and the average low is approximately 48 degrees Fahrenheit. Visitors should be prepared for inclement weather and check weather forecasts in advance of their arrival.
Attendees and speakers are encouraged to tweet about the meeting using the hashtags #AMSmtg.
Information for International Participants
Visa regulations are continually changing for travel to the United States. Visa applications may take from three to four months to process and require a personal interview, as well as specific personal information. International participants should view the important information about traveling to the US found at travel.state.gov/content/visas/en.html and travel.state.gov/content/visas/en/general/all-visa-categories.html/. If you need a preliminary conference invitation in order to secure a visa, please send your request to firstname.lastname@example.org.
If you discover you do need a Visa, the National Academies website (see above) provides these tips for successful visa applications:
* Visa applicants are expected to provide evidence that they are intending to return to their country of residence. Therefore, applicants should provide proof of “binding” or sufficient ties to their home country or permanent residence abroad. This may include documentation of the following:
- family ties in home country or country of legal permanent residence
- property ownership
- bank accounts
- employment contract or statement from employer stating that the position will continue when the employee returns;
* Visa applications are more likely to be successful if done in a visitor's home country than in a third country;
* Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of their visa application;
* Include a letter of invitation from the meeting organizer or the US host, specifying the subject, location and dates of the activity, and how travel and local expenses will be covered;
* If travel plans will depend on early approval of the visa application, specify this at the time of the application;
* Provide proof of professional scientific and/or educational status (students should provide a university transcript).