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Executive Committee and Board of Trustees May 1999 Meeting Minutes
NOTE: AT THE PRESENT TIME, THE ATTACHMENTS ARE NOT AVAILABLE
ELECTRONICALLY. IF YOU WOULD LIKE TO SEE AN ATTACHMENT, PLEASE CONTACT ELLEN
HEISER AT THE AMS HEADQUARTERS BY EMAIL (ehh@ams.org) OR TELEPHONE (800-321-4267).
AMERICAN MATHEMATICAL SOCIETY
EXECUTIVE COMMITTEE AND BOARD OF TRUSTEES
MAY 7-8, 1999
PROVIDENCE, RHODE ISLAND
MINUTES
TABLE OF CONTENTS
EXECUTIVE COMMITTEE
INFORMATION ITEMS PAGE
1I.1 Secretariat Business by Mail. Att. #1..........................1
EXECUTIVE COMMITTEE AND BOARD OF TRUSTEES
ACTION/DISCUSSION ITEMS
2.1 Report on Committee on Meetings and Conferences (COMC)..........1
2.2 Report on Committee on Publication (CPub).......................2
2.3 Report on the Mathematical Reviews Editorial Committee (MREC)...2
2.4 Report on Committee on the Profession (CoProf)..................2
2.5 Report on Committee on Education (CoE). Att. #2................2
2.6 Report on Committee on Science Policy (CSP). Att. #3...........2
2.7 Washington Office Report. Att. #4..............................2
2.8 Report from the President. Att. #5.............................2
2.9 Strategic Planning (revisited)..................................2
2.10 Task Force for Excellence.......................................3
2.11 2000 Journal Pages..............................................3
2.12 2000 Journal Prices.............................................4
2.13 2000 Institutional Dues.........................................4
2.14 Impact of Recent Changes in Membership Fees for Individuals.....4
2.15 2000 Individual Member Dues.....................................4
2.16 National Consortium for the Study of Scientific Literacy.
Att. #11........................................................5
2.17 AAAS Science on the Mall Project................................5
2.18 Database of Underrepresented Minority Mathematicians. Att. #13.5
2.19 WONDER SCIENCE..................................................6
2.20 AMS Presence at the Annual Meeting of SACNAS. Att. #14.........6
2.21 Support for the President.......................................6
2.22 2000 ABC/ECBT Meetings..........................................7
EXECUTIVE COMMITTEE AND BOARD OF TRUSTEES
CONSENT ITEMS
2C.1 November 1998 ECBT Meeting......................................7
2C.2 Resolution of Thanks for Don Lewis..............................7
2C.3 ECBT Business by Mail. Att. #29................................7
EXECUTIVE COMMITTEE AND BOARD OF TRUSTEES
INFORMATION ITEMS
2I.1 Actions of the Agenda and Budget Committee (ABC)................8
2I.2 Report on e-MATH. Att. #19.....................................8
2I.3 Programs of Sectional Meetings..................................8
2I.4 Presidential Task Force on Coordination of Initial Academic
Positions. Att. #20............................................8
2I.5 Continued NSF Support of the Summer Research Conferences
Affirmed. Att. #21.............................................9
2I.6 Workshop on Research Experience for Undergraduate Programs......9
2I.7 AMS-MAA Project on Preparing Future Faculty in Mathematics.
Att. #22........................................................9
2I.8 AAS-AMS-APS Public Service Award................................9
2I.9 AMS-MER Workshops on Professional Master's Degree Programs in
Mathematics.....................................................10
2I.10 Sloan Nonacademic Careers Project...............................10
2I.11 Report on 1999 Annual Meeting of the American Association for
the Advancement of Science (AAAS). Att. #23....................10
2I.12 Report on December 1998 CSSP Meeting............................10
2I.13 AMS Centennial Fellowships for 1999-2000........................10
2I.14 State of the AMS. Att. #18.....................................10
BOARD OF TRUSTEES
ACTION/DISCUSSION ITEMS
3.1 Discussion of Fiscal Reports....................................10
3.2 Budgeted Staffing Levels........................................11
3.3 Capital Expenditures - 1999 Capital Purchase Plan...............11
3.3.1 Capital Expenditures - Approval of Specific Purchases...........11
3.4 Investment Committee Report.....................................11
3.5 Audit Committee Report. Att. #32...............................11
3.6 Registration Fees for the January 19-22, 2000 Joint Mathematics
Meetings in Washington, DC......................................11
3.7 Summary of Requests for Program Development Fund Expenditures...11
3.8 Trustee Reports on Divisions....................................11
3.9 Meeting of MR, Inc..............................................12
3.10 Resolution for Retiree..........................................12
BOARD OF TRUSTEES
CONSENT ITEMS
3C.1 Trustees' Officers..............................................12
3C.2 Resolution for Retiree..........................................12
BOARD OF TRUSTEES
INFORMATION ITEMS
3I.1 Short-term Investments. Att. #24...............................13
3I.2 Economic Stabilization Fund (ESF) Increment.....................13
3I.3 Year 2000 (Y2K) Project Update..................................13
3I.4 Expenditures for Working Group on Public Awareness..............13
3I.5 Actions of the Executive Director...............................13
ATTACHMENTS ITEM
1 Secretariat Business by Mail....................................1I.1
2 Report on Committee on Education................................2.5
3 Report on Committee on Science Policy...........................2.6
4 Washington Office Report........................................2.7
5 Report from the President.......................................2.8
11 National Consortium for the Study of Scientific Literacy........2.16
13 Database of Underrepresented Minority Mathematicians............2.18
14 AMS Presence at the Annual Meeting of SACNAS....................2.20
18 State of the AMS................................................2I.14
19 Report on e-MATH................................................2I.2
20 Presidential Task Force on Coordination of Initial Academic
Positions.......................................................2I.4
21 Continued NSF Support of the Summer Research Conferences
Affirmed........................................................2I.5
22 AMS-MAA Project on Preparing Future Faculty in Mathematics......2I.7
23 Report on 1999 Annual Meeting of the AAAS.......................2I.11
24 Short-term Investments..........................................3I.1
29 ECBT Business by Mail...........................................2C.3
32 Audit Committee Report..........................................3.5
AMERICAN MATHEMATICAL SOCIETY
EXECUTIVE COMMITTEE AND BOARD OF TRUSTEES
MAY 7-8, 1999
PROVIDENCE, RHODE ISLAND
MINUTES
A joint meeting of the Executive Committee of the Council (EC) and the
Board of Trustees (BT) was held Friday-Saturday, May 7-8, 1999, at the AMS
Headquarters in Providence, Rhode Island. The following members of the ECBT
were present: Roy L. Adler, Felix E. Browder, John B. Conway, Michael G.
Crandall, Robert J. Daverman, John M. Franks, Arthur M. Jaffe, Linda Keen,
Andy R. Magid, Donald E. McClure, Andrew M. Odlyzko, Joel H. Spencer, and
B. A. Taylor. The following member of the ECBT was unable to attend: Karen
Vogtmann.
Also present were: Donald G. Babbitt (Publisher), Gary G. Brownell
(Associate Executive Director/Finance and Administration), John H. Ewing
(Executive Director), Timothy J. Goggins (Development Officer), Ellen H. Heiser
(Assistant to the Executive Director [and recording secretary]), Jane E. Kister
(Executive Editor/Mathematical Reviews), James W. Maxwell (Associate Executive
Director/Professional Programs and Services), Constance W. Pass (Controller),
and Samuel M. Rankin (Associate Executive Director/Government Relations and
Programs).
President Browder and Board Chair Crandall presided.
Items occur in numerical order, which is not necessarily the order in
which they were discussed at the meeting.
EXECUTIVE COMMITTEE
INFORMATION ITEMS
1I.1 Secretariat Business by Mail. Att. #1.
Minutes of the Secretariat business by mail during the months November
1998 - March 1999 are attached (#1).
EXECUTIVE COMMITTEE AND BOARD OF TRUSTEES
ACTION/DISCUSSION ITEMS
2.1 Report on Committee on Meetings and Conferences (COMC).
The ECBT received the following report on COMC activities since the
last ECBT meeting.
COMC has not met since September 1998. In the interim, the Chair
participated in a discussion with the Long Range Planning Committee when it met
in Providence last November. In San Antonio in January, a COMC focus group met
to discuss the effectiveness of the AMS Invited Addresses at January meetings.
The group was co-chaired by COMC member Karen Parshall, Associate Secretary
Lesley Sibner, and COMC member Michael Starbird, who is also chairing the COMC
Subcommittee to Review the AMS Scientific Program at National Meetings. COMC's
annual report will be published in a spring issue of NOTICES. The next meeting
of the Committee is September 17, 1999, in Providence.
MAY 1999 ECBT MINUTES
PAGE 2
2.2 Report on Committee on Publication (CPub).
The ECBT received the following report on CPub activities since the
last ECBT meeting.
CPub has not met since September 1998, at which time they approved the
creation of a global directory of preprint and e-print servers (with live
links) and the dissolution of the AMS preprint server. The global directory
went live on February 1, 1999. The URL is http://www.ams.org/global-preprints.
The next meeting of the Committee is scheduled for October 23, 1999.
2.3 Report on the Mathematical Reviews Editorial Committee (MREC).
At the time of writing, there is nothing to report. MREC is scheduled
to meet next on September 9-10, 1999.
2.4 Report on Committee on the Profession (CoProf).
CoProf decided not to hold its previously scheduled spring meeting. It
is now scheduled to meet October 16-17, 1999.
2.5 Report on Committee on Education (CoE). Att. #2.
The ECBT received the attached report (#2) on COE activities since the
last ECBT meeting. COE will meet next on September 24-25, 1999.
2.6 Report on Committee on Science Policy (CSP). Att. #3.
The ECBT received the attached report (#3) on the March 1999 CSP
meeting.
2.7 Washington Office Report. Att. #4.
The ECBT received the attached report (#4) on recent Washington Office
activities.
2.8 Report from the President. Att. #5.
The ECBT received the attached report (#5) from President Browder.
2.9 Strategic Planning (revisited).
When the Society conducted its strategic planning in 1991, people
suggested that the process be repeated periodically (every 3-5 years). When
the Long Range Planning Committee considered whether to repeat strategic
planning in May of 1997, the decision was made to revisit the question in two
years.
The Long Range Planning Committee met on May 7, 1999, and again
considered whether to repeat the entire strategic planning process. The ECBT
had no objection to the LRPC's plan to revisit this question again in two
years. At their next meeting in November 1999, the LRPC will review the
progress that has been made to date in implementing the Goals and Objectives of
the original strategic plan.
MAY 1999 ECBT MINUTES
PAGE 3
2.10 Task Force for Excellence.
After considerable time, the Task Force is completing its work during
the spring and summer of 1999. The book from the Task Force ("Towards
Excellence: Leading a Doctoral Mathematics Department in the 21st Century")
will be published in July, and widely circulated later in the summer. In
addition, a three-day conference on "Leading a Mathematics Department" will be
held during August. The conference will bring together two or three people
from each of the approximately 25 doctoral departments. Its purpose is to use
the materials and experience from the Task Force's work over the past five
years to help mathematics departments improve their resources and support
within the university.
There are several other important ongoing activities that have grown
out of the Task Force --- an annual chairs workshop at the Joint Meeting, a
continuing program of focus groups for chairs, and enhanced data collection and
survey work.
For information.
2.11 2000 Journal Pages.
The ECBT authorized the following numbers of pages for 2000:
BULLETIN..................................640
CONFORMAL GEOMETRY AND DYNAMICS...........300
ELECTRONIC RESEARCH ANNOUNCEMENTS.........200
JOURNAL OF THE AMS......................1,000
MATHEMATICS OF COMPUTATION..............1,750
MEMOIRS.................................3,200
NOTICES.................................1,550
PROCEEDINGS.............................3,520
REPRESENTATION THEORY.....................500
TRANSACTIONS............................5,750
SUGAKU....................................240
The ECBT also noted that the following numbers of pages are currently
the staff's best estimates and were included in the version of the 2000 budget
presented at this meeting:
ABSTRACTS.................................675
CURRENT MATHEMATICAL PUBLICATIONS.......3,528
MATHEMATICAL REVIEWS
Issue pages.....................9,213
Annual index pages..............4,447
Total MR pages.................13,660
ST. PETERSBURG..........................1,208
THEORY OF PROBABILITY AND
MATHEMATICAL STATISTICS...........324
TRUDY MOSCOW..............................259
EMPLOYMENT INFORMATION IN THE
MATHEMATICAL SCIENCES.............325
It was noted that all pages represented here are text pages and do not
include internal blanks or front and back matter.
MAY 1999 ECBT MINUTES
PAGE 4
2.12 2000 Journal Prices.
The BT (in consultation with the EC) approved the following list prices
for 2000 journal subscriptions. It was understood that these prices (except
for MATHEMATICAL REVIEWS products) include an additional 1% that is to be set
aside in the Archiving Fund for AMS Journals and Books (the purpose of this
Fund is outlined in item 2.13 of the November 1995 ECBT minutes).
ABSTRACTS...............................$ 94
BULLETIN................................$ 300
CONFORMAL GEOMETRY AND DYNAMICS.........$ 100
JOURNAL OF THE AMS......................$ 207
MATHEMATICS OF COMPUTATION..............$ 345
MATHEMATICAL REVIEWS Products:
MATHEMATICAL REVIEWS (paper).........$ 421
CURRENT MATHEMATICAL PUBLICATIONS....$ 494
MR SECTIONS..........................$ 120
Data Access Fee......................$5,849
MathSciDisc..........................$1,975
MathSciNet...........................$1,775
MathSciNet and MathSciDisc...........$2,600
MEMOIRS.................................$ 466
MOSCOW..................................$ 334
NOTICES.................................$ 321
PROCEEDINGS.............................$ 763
REPRESENTATION THEORY...................$ 100
ST. PETERSBURG..........................$1,236
SUGAKU..................................$ 139
THEORY OF PROBABILITY AND
MATHEMATICAL STATISTICS.........$ 474
TRANSACTIONS............................$1,251
2.13 2000 Institutional Dues.
The ECBT approved an average increase of 2% for institutional members
in North America, and no increase for the newly established international
program members, for 2000.
2.14 Impact of Recent Changes in Membership Fees for Individuals.
The ECBT received a report on the dues revenue impact of the new $50
membership fee for first-time and recently joined ordinary members, and the
increase of the high/low ordinary dues cutoff from $45,000 to $55,000.
2.15 2000 Individual Member Dues.
The ECBT approved the Council's recommendation that individual member
dues for 2000 remain at the 1999 rate ($132 for ordinary high level), and that
the high/low dues cutoff be increased from $55,000 to $65,000.
MAY 1999 ECBT MINUTES
PAGE 5
2.16 National Consortium for the Study of Scientific Literacy. Att. #11.
The AMS has been asked to endorse a project to develop a National
Consortium for the Study of Scientific Literacy. The Consortium will collect
data, conduct research on the interaction of science and traditional values,
and promote the sharing of information in the field using the web.
A proposal is being submitted to the National Science Foundation for
funding at approximately $1,000,000 per year for five years, with expected
extension for another five years, if successful. This proposal will be
submitted to the Social & Behavioral Sciences Directorate at NSF. The "Project
Summary" page of the proposal is attached (#11).
Initially, the fiscal agent of the grant will be the Chicago Academy of
Science, and the project director will be Dr. Jon Miller, a Vice President of
the Chicago Academy of Science. Other organizations expected to endorse the
Consortium are the American Association for the Advancement of Science, the
National Science Teachers Association, the International Center for the
Advancement of Scientific Literacy, the U.S. TIMSS Center, the American
Chemical Society, the American Institute of Physics/American Physical Society,
the Federation of American Societies in Experimental Biology, the American
Society for Microbiology, the Center for Biomedical Communications at
Northwestern University, the National Academy of Sciences/National Research
Council, the National Council of Teachers of Mathematics, the American
Psychological Association, and the American Sociological Association.
The ECBT voted to lend AMS's endorsement to the Consortium (no
financial commitment is required).
2.17 AAAS Science on the Mall Project.
The American Association for the Advancement of Science (AAAS) notified
the AMS shortly before the ECBT meeting that this project has been cancelled,
so this item was withdrawn from the agenda.
2.18 Database of Underrepresented Minority Mathematicians. Att. #13.
Temporarily, the proposed Joint Office for Minority Participation has
been placed on hold. A combination of financial problems and staff changes
delayed action on the office. But adding to the delay was an uneasiness about
the precise role of such an office.
Rather than resurrect the office at the moment, a group of
representatives from various organizations have proposed working on small,
well-focused projects in order to provide examples for such an office in the
future.
This first project was suggested by several organizations who routinely
conduct workshops and conferences. There is a need to invite underrepresented
minorities to such events, but there is no systematic way to reach the
appropriate mathematicians.
MAY 1999 ECBT MINUTES
PAGE 6
The ECBT approved the attached proposal (#13) to create a small
database of underrepresented minority mathematicians. The BT authorized the
allocation of up to $5,000 from the Program Development Fund for this purpose.
2.19 WONDER SCIENCE.
The AMS is now participating as an equal partner with the American
Chemical Society (ACS) and the American Institute of Physics (AIP) on the
publication WONDER SCIENCE. A new agreement between the three societies has
been signed. The AMS continues to provide a stipend to a mathematician advisor
to work with ACS and AIP advisors on content for WONDER SCIENCE. The only
additional financial cost to the AMS in the new agreement is travel for two
members of the oversight committee each year.
The stipend for the mathematician advisor is $5,000. Because this is
only the second year of this new program, the Executive Director requested that
these funds be paid from the Program Development Fund during the current year.
The BT approved this request.
2.20 AMS Presence at the Annual Meeting of SACNAS. Att. #14.
In response to the attached letter (#14) from Professor Ricardo Cortez,
the BT approved the allocation of $5000 from the Program Development Fund to
support the Annual Meeting of the Society for Advancement of Chicanos and
Native Americans in Science (SACNAS) and, in particular, the mathematical
component of their program.
2.21 Support for the President.
The Nominating Committee appended some comments to its report to the
April 1999 Council as follows:
"We believe that the duties of the AMS President have become
so time consuming, in part because of a) the incresed
importance of vigorous AMS representation in Washington,
and b) the duties associated with the five policy committees,
that it is extremely difficult for anyone to perform
satisfactorily as President while simultaneously carrying
out their usual responsibilites at their home institution."
"We thus strongly recommend that full release time for the
President for the two years of his or her presidential
term be negotiated with the President's institution,
possibly with some AMS funding."
The Council endorsed the spirit of the Nominating Committee's comments,
recommending that the Board of Trustees assure some flexibility in providing
partial funding, as needed and appropriate, to support release time for the
President.
The ECBT voted to table this item until their next meeting in November
1999.
MAY 1999 ECBT MINUTES
PAGE 7
2.22 2000 ABC/ECBT Meetings.
The ECBT approved the following dates and sites for 2000 ABC and ECBT
meetings:
ABC March 25, 2000 (Saturday)...............................Providence, RI
ECBT May 19-20, 2000 (Friday and Saturday)...................Ann Arbor, MI
ABC October 7, 2000 (Saturday)..............................Providence, RI
ECBT November 17-18, 2000 (Friday and Saturday)..............Providence, RI
It was noted that the members of the ABC in 2000 will be: Browder,
Conway, Daverman, Franks, Magid, and Taylor.
EXECUTIVE COMMITTEE AND BOARD OF TRUSTEES
CONSENT ITEMS
2C.1 November 1998 ECBT Meeting.
The ECBT approved the minutes of the meeting of the Executive Committee
and Board of Trustees held November 20-21, 1998, in Providence, Rhode Island.
These minutes include:
ECBT open and executive session minutes prepared by the Secretary of the
Society,
BT closed executive session minutes prepared by the Secretary of the Board.
2C.2 Resolution of Thanks for Don Lewis.
The ECBT approved the following resolution:
The Executive Committee and Board of Trustees of the
American Mathematical Society record their thanks to
Donald Lewis for his four years of devoted service
to the mathematical community as Director of the
Division of Mathematical Sciences at the National Science
Foundation. Under his leadership, innovative support for
mathematics has increased. In addition, he has been a
candid and eloquent spokesman for the crucial importance
of mathematics to all scientific research, educating
leaders both inside and outside the Foundation. His
influence on American mathematics will be felt for many
years to come.
2C.3 ECBT Business by Mail. Att. #29.
The ECBT approved the attached minutes of business by mail (Att. #29).
MAY 1999 ECBT MINUTES
PAGE 8
EXECUTIVE COMMITTEE AND BOARD OF TRUSTEES
INFORMATION ITEMS
2I.1 Actions of the Agenda and Budget Committee (ABC).
At its March 27, 1999, meeting in Providence, Rhode Island, the ABC
took the following action:
The ABC authorized the Executive Director to set the schedule for the May 1999
ECBT meeting and decided that there should be an ECBT discussion session on
journals at this meeting.
2I.2 Report on e-MATH. Att. #19.
Some of the more significant e-MATH offerings since October 1998 are
the availablility of online meeting registration, notification service of
CURRENT MATHEMATICAL PUBLICATIONS, and the creation and implementation of the
Global Directory of Mathematics Preprint and e-Print Servers. A detailed
report is included as Att. #19.
2I.3 Programs of Sectional Meetings.
Effective with the May 1999 issue of NOTICES, programs of Sectional
Meetings will no longer be carried as part of the print version of this
journal, but will become part of the electronic NOTICES. As is now the case,
these programs will be available at the Meetings and Conferences website, where
they will be constantly updated right up to the time of the meeting. At this
point, the (now finalized) program will be moved to the next-posted electronic
issue of the NOTICES. Electronic program issues will be announced ahead of
time in the printed NOTICES. The electronic versions of these programs will be
the archival versions. Programs of National Meetings will continue to appear
in the print version of NOTICES, as well as on the web site.
2I.4 Presidential Task Force on Coordination of Initial Academic Positions.
Att. #20.
The members of this Task Force were Yum-Tong Siu (Harvard), David
Jerison (MIT), Calvin Moore (UC Berkeley) and Don Lewis (NSF). The goal of the
Task Force was to establish a date in early 1999 before which no department
would require acceptance of a postdoctoral offer. After working over the fall
to lay the groundwork with a core of the top ranked mathematics departments, a
proposal was distributed in mid-November to all PhD-granting mathematics
departments proposing that no acceptance be requested before February 8, 1999.
The Division of Mathematical Sciences at NSF also agreed that all NSF
Postdoctoral Fellowship offers would be determined no later than January 29,
1999. Almost sixty departments had agreed to adhere to the proposal by early
January. The current list of adhering departments and institutes appears in
Att. #20.
MAY 1999 ECBT MINUTES
PAGE 9
2I.5 Continued NSF Support of the Summer Research Conferences Affirmed.
Att. #21.
Executive Director Ewing was notified in early February 1999 that the
joint AMS-SIAM proposal for continued funding of the AMS-IMS-SIAM Summer
Research Conferences was recommended by the Division of Mathematical Sciences
for funding for five years at the proposed budget level. Topics for the summer
of 2000, listed in Att. #21, were selected by the current selection committee
in early March. Solicitation of proposals for the summer of 2001 will be
implemented over the coming summer and fall.
2I.6 Workshop on Research Experience for Undergraduate Programs.
The AMS submitted a proposal to the National Security Agency (NSA) in
September for funding to support a three-day workshop involving individuals who
are or have been directors of Research Experience for Undergraduates (REU)
programs. The purpose of the workshop is to examine REU programs as they have
existed during the past 25 years and to do some strategic planning for the
future. The proposal has been funded by NSA, and an organizing committee
consisting of Joseph Gallian (Mathematics, U Minnesota, Duluth), Deborah Nolan
(Statistics, UC Berkeley) and Herbert Medina (Mathematics, Loyola Maramount)
has developed a program for the workshop. Invitations were sent to an initial
list of 37 individuals, 32 of whom have committed to attend the workshop, to be
held September 30 - October 3, 1999, in Crystal City, Virginia.
2I.7 AMS-MAA Project on Preparing Future Faculty in Mathematics (PFF).
Att. #22.
The funding for this project is provided by a National Science
Foundation grant to the Association of American Colleges and Universities
(AAC&U) and the Council of Graduate Schools. Awards of $10,000 per year for
two years will be awarded to four doctorate-granting departments of mathematics
for the development of a project involving other, non-doctorate granting
institutions, to prepare future mathematics faculty.
A request for proposals was sent in January to chairs of U.S.
doctorate-granting departments of mathematics, informing them of the
availability of awards through this project. Information was also posted on
the AMS and MAA Web sites. A copy of the request for proposals and the
application form can be found in Att. #22. Application deadline was March 15,
1999. The four successful departments have been notified.
2I.8 AAS-AMS-APS Public Service Award.
The January 1999 AMS Council approved this joint award, as did the
governing bodies of the American Astronomical Society and the American Physical
Society. A selection committee of two representatives from each society is now
being formed, with Felix Browder and Arthur Jaffe serving as AMS
representatives. The current plan is to present the first award in the fall of
1999.
MAY 1999 ECBT MINUTES
PAGE 10
2I.9 AMS-MER Workshops on Professional Master's Degree Programs in
Mathematics.
The first of two workshops was held at the Courant Institute of
Mathematical Sciences, November 5-7, 1998. Twenty-seven departments sent
representatives. A second workshop is planned for November 1999 at Arizona
State University. The continuation funding for the second year has been
awarded by the National Science Foundation.
2I.10 Sloan Nonacademic Careers Project.
The video and CD-ROM produced under the Sloan-funded AMS-MAA-SIAM
Careers Project are almost complete. A video and CD will be sent to each
department of mathematics at four-year institutions. Two-year institutions
will be sent a video and CD upon request.
2I.11 Report on 1999 Annual Meeting of the American Association for the
Advancement of Science (AAAS). Att. #23.
Warren Page, Secretary of Section A (Mathematics) of AAAS, has
submitted the attached report (#23) on the AMS-supported activities at the
recent AAAS meeting.
2I.12 Report on December 1998 CSSP Meeting.
Past President Jaffe gave a brief report on the December 1998 meeting
of the Council of Scientific Society Presidents.
2I.13 AMS Centennial Fellowships for 1999-2000.
The Centennial Fellowships Committee has announced fellowship awards to
Dr. Charles W. Rezk (Northwestern University)
Dr. Bin Wang (Brown University)
Dr. Changyou Wang (Loyola University of Chicago)
Dr. Tonghai Yang (SUNY at Stony Brook).
All have accepted. The amount of the 1999-2000 Fellowships is $38,000 each,
with an expense allowance of $1,500 each.
2I.14 State of the AMS. Att. #18.
Attached (#18) is the Executive Director's annual report to the
Council, which was presented at the April 1999 Council meeting.
BOARD OF TRUSTEES
ACTION/DISCUSSION ITEMS
3.1 Discussion of Fiscal Reports.
The BT received and discussed various fiscal reports. It was noted
that approval of the 2000 budget will be requested at the November 1999 ECBT
meeting.
MAY 1999 ECBT MINUTES
PAGE 11
3.2 Budgeted Staffing Levels.
The BT received a report showing the budgeted full-time employees
(FTEs) by division.
3.3 Capital Expenditures - 1999 Capital Purchase Plan.
The BT received a report on the 1999 capital purchase plan.
3.3.1 Capital Expenditures - Approval of Specific Purchases.
Requests for authorization to make specific large purchases (items
costing $50,000 or more) are included under this item. No such requests were
made at this meeting.
3.4 Investment Committee Report.
The Investment Committee met on May 7, 1999. The Chair of the
Investment Committee, John Franks, reported that the Committee discussed asset
allocation, but decided not to make any changes.
3.5 Audit Committee Report. Att. #32.
The Audit Committee met on May 7, 1999 to review drafts of the audited
financial statements. Michael Crandall, a member of the Audit Committee,
reported that the auditors gave the AMS financial division, especially
Associate Executive Director Gary Brownell and Controller Connie Pass, an A+.
The BT commended the finance staff for their great work.
The audited financial statements for 1998 and 1997 are attached (#32).
3.6 Registration Fees for the January 19-22, 2000 Joint Mathematics
Meetings in Washington, DC.
Based on the information available at this meeting, the BT voted to
advise the AMS-MAA Joint Meetings Committee that the member pre-registration
fee for the Washington meeting be set at $160.
3.7 Summary of Requests for Program Development Fund Expenditures.
The BT received a report summarizing requests made at the present
meeting to authorize expenditures from the Program Development Fund during 1999
and 2000.
3.8 Trustee Reports on Divisions.
It was reported that the "annual reports" have been incorporated into
the operating plan, as a final section for each division, to be added after the
completion of the year.
This section (VI) of the 1998 operating plan was received by the BT and
has been added to the record copies of the 1998 operating plan (Att. #39 of the
November 1997 ECBT minutes). Each Trustee reported on the Division(s) with
which he or she has liaison. Overall, the Trustees were quite impressed with
the efficiency of the operation.
MAY 1999 ECBT MINUTES
PAGE 12
3.9 Meeting of MR, Inc.
The AMS BT meeting adjourned. The AMS Trustees then convened as the
Board of Directors of MR, Inc. and elected the following officers:
President of the Corporation: Michael G. Crandall
Treasurer of the Corporation: John M. Franks
Secretary of the Corporation: Roy L. Adler
Directors of the Corporation: Felix E. Browder
Linda Keen
Andy R. Magid
Donald E. McClure
B. A. Taylor
The meeting of the Board of Directors of MR, Inc. then adjourned, and
the meeting of the AMS BT reconvened.
3.10 Resolution for Retiree.
The BT voted to move this item from the consent agenda (item 3C.2) to
the action/discussion agenda, and then approved the following resolution:
Be it resolved that the Board of Trustees of the American
Mathematical Society accept the retirement of H. Hope Daly
with deep appreciation for her long record of faithful service.
For more than 30 years Hope Daly has served the Society, and
for almost a quarter century she has led one of the finest
meetings departments in the world. To many members who
regularly attend meetings, Hope is the face of the AMS.
In that way, she has admirably represented the best
dedication and devotion of all staff, thereby enabling the
AMS to effectively serve its members and the greater
mathematical community.
The Trustees offer Hope their special thanks and heartfelt
good wishes for a happy and well-deserved retirement.
BOARD OF TRUSTEES
CONSENT ITEMS
3C.1 Trustees' Officers.
The BT elected Andy Magid Chair of the Board, and Linda Keen Secretary
of the Board, for 2000.
3C.2 Resolution for Retiree.
See item 3.10.
MAY 1999 ECBT MINUTES
PAGE 13
BOARD OF TRUSTEES
INFORMATION ITEMS
3I.1 Short-term Investments. Att. #24.
The BT received the attached report (#24).
3I.2 Economic Stabilization Fund (ESF) Increment.
The 1998 increment to the Economic Stabilization Fund includes
reinvested income of approximately $3,489,000 and a transfer from operations of
$1,830,000.
3I.3 Year 2000 (Y2K) Project Update.
The Society's Y2K readiness efforts are progressing steadily and
considerable progress has been made to date. The Y2K project team has
completed their analysis of potentially affected business and process systems
and has shifted its efforts toward internal testing, evaluation of key supplier
readiness, and contingency planning.
The testing, implementation, and key vendor certification phase of this
project should be completed no later than the second quarter of 1999. Third
quarter activities will focus on contingency planning.
3I.4 Expenditures for Working Group on Public Awareness.
During 1998, up to $5,000 was budgeted for projects conducted by the
Working Group. In December, $3,000 of these funds was used to purchase 1500
copies of a bilingual booklet, "Drawbridge Up," by Hans Magnus Ezensberger.
The booklet will be used in various ways for public relations, both in
Washington and through the Providence office.
3I.5 Actions of the Executive Director.
The Executive Director is authorized to change registration fees for
conferences, short courses, and the employment register, and to make small
changes in fringe benefits. No such changes have been made since the last ECBT
meeting.
Respectfully submitted,
Robert J. Daverman, Secretary
Knoxville, Tennessee
May 26, 1999
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